Executive Assistant resume example with 20+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000
Cell:
resumesample@example.com
Professional Summary
Precise and organized Administrative Assistant with over 15 years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks including A/P, A/R, and Payroll. Responsible, punctual and productive professional when working with little to no supervision. Proficient Microsoft Office skills with excellent typing abilities.
Skills
Office administration
AR/AP
Supervising staff
Purchase orders organization
Bookkeeping
Spreadsheet management
Accounting Skills
Payroll and budgeting
Employee timesheet processing
Employee training and development
Work History
Executive Assistant, 11/2020 to Current Cb Insights – New York, NY,
Organized and coordinated monthly meetings.
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Coordination of administrator’s schedule and meetings and support with daily office functions.
Maintain a high level of professionalism when communicating and interacting with senior management, board members, departmental managers, front-line staff, business contacts, as well as residents and family members.
Consistently met all deadlines in regards to reports, presentations, meeting minutes, regulatory requirements/submissions, special projects, as well as task requests from other corporate service lines.
Responsible for researching, compiling, analyzing, and organizing information and ensuring all timelines are achieved, as scheduled.
Prepares all meeting agendas and recording secretary for various Skilled Nursing meetings as well as Corporate board meetings.
Assists in Safety Program to include safety committee meetings, safety policies and procedures, safety rounds, disaster preparedness, disaster drills, as well as mock surveys.
Responsible for maintaining a highly organized and efficient office to include filing, typing, organizing as well as supply ordering.
Assist with review and processing of physician credentialing as well as business contracts.
Coordinates mock survey dates, sets up all aspects and prepares team.
Ensures all annual signatures and reviews are current for policy and procedure manuals.
Commits to high ethical standards and complies with the Code of Conduct, state and federal regulations, accreditation standards and Concordia policies and procedures.
Maintains confidentiality of resident and employee records and information.
Following CDC's and PA Department of Health guidelines
Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
Administrative Assistant, 07/2013 to Current Aspiranet – Long Beach, CA,
Coordinated bookkeeping activities in Deneb and Titan II Precast Management System, including invoicing and accounts payable.
Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
Executed record filing system to improve document organization and management.
Drafted professional memos, quotations, letters and marketing copy to support business objectives and growth.
Handled client correspondence and tracked records to foster office efficiency.
Managed accounts payable, receivable, and payroll for office.
Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Office Manager, 09/2003 to 03/2017 City Of Norfolk, Va – Norfolk, VA,
Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.
Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records using Sage BusinessWorks.
Performed billing, collection and reporting functions for office.
Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
Compared vendor prices and negotiated for optimal savings.
Completed bi-weekly payroll and verified time cards for 25 employees.
Shift Manager, 09/1993 to 09/2013 Wendy's – Redlands, CA,
Kept employees operating productively and working on task to meet business and customer needs.
Modernized and improved operational procedures to increase efficiency and profitability while tightly controlling costs such as labor and preventing waste.
Adhered to company standards and compliance requirements for operations and cleanliness of all areas.
Managed schedules, accepted time off requests and found coverage for short shifts.
Excelled in every store position and regularly backed up front-line staff to keep expertise fresh and relevant.
Exercised composure under pressure and in escalated customer service scenarios.
Trained back-up associates and led crew members in managing operations of storefront.
Supervised employees and oversaw quality compliance with company standards for food and services.
Worked closely with team members to schedule breaks and shifts to meet state regulations.
Education
No Degree: Accounting/Administrative Management, Expected in Robert Morris University - Moon Township, PA, GPA:
High School Diploma: , Expected in 06/1994 Ambridge Area High School - Ambridge, PA, GPA:
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