Executive Assistant resume example with 20+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Precise and organized Administrative Assistant with over 15 years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks including A/P, A/R, and Payroll. Responsible, punctual and productive professional when working with little to no supervision. Proficient Microsoft Office skills with excellent typing abilities.

  • Office administration
  • AR/AP
  • Supervising staff
  • Purchase orders organization
  • Bookkeeping
  • Spreadsheet management
  • Accounting Skills
  • Payroll and budgeting
  • Employee timesheet processing
  • Employee training and development
Work History
Executive Assistant, 11/2020 to Current
Cb InsightsNew York, NY,
  • Organized and coordinated monthly meetings.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Coordination of administrator’s schedule and meetings and support with daily office functions.
  • Maintain a high level of professionalism when communicating and interacting with senior management, board members, departmental managers, front-line staff, business contacts, as well as residents and family members.
  • Consistently met all deadlines in regards to reports, presentations, meeting minutes, regulatory requirements/submissions, special projects, as well as task requests from other corporate service lines.
  • Responsible for researching, compiling, analyzing, and organizing information and ensuring all timelines are achieved, as scheduled.
  • Prepares all meeting agendas and recording secretary for various Skilled Nursing meetings as well as Corporate board meetings.
  • Assists in Safety Program to include safety committee meetings, safety policies and procedures, safety rounds, disaster preparedness, disaster drills, as well as mock surveys.
  • Responsible for maintaining a highly organized and efficient office to include filing, typing, organizing as well as supply ordering.
  • Assist with review and processing of physician credentialing as well as business contracts.
  • Coordinates mock survey dates, sets up all aspects and prepares team.
  • Ensures all annual signatures and reviews are current for policy and procedure manuals.
  • Commits to high ethical standards and complies with the Code of Conduct, state and federal regulations, accreditation standards and Concordia policies and procedures.
  • Maintains confidentiality of resident and employee records and information.
  • Following CDC's and PA Department of Health guidelines
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
Administrative Assistant, 07/2013 to Current
AspiranetLong Beach, CA,
  • Coordinated bookkeeping activities in Deneb and Titan II Precast Management System, including invoicing and accounts payable.
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
  • Executed record filing system to improve document organization and management.
  • Drafted professional memos, quotations, letters and marketing copy to support business objectives and growth.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Managed accounts payable, receivable, and payroll for office.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Office Manager, 09/2003 to 03/2017
City Of Norfolk, VaNorfolk, VA,
  • Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records using Sage BusinessWorks.
  • Performed billing, collection and reporting functions for office.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Compared vendor prices and negotiated for optimal savings.
  • Completed bi-weekly payroll and verified time cards for 25 employees.
Shift Manager, 09/1993 to 09/2013
Wendy'sRedlands, CA,
  • Kept employees operating productively and working on task to meet business and customer needs.
  • Modernized and improved operational procedures to increase efficiency and profitability while tightly controlling costs such as labor and preventing waste.
  • Adhered to company standards and compliance requirements for operations and cleanliness of all areas.
  • Managed schedules, accepted time off requests and found coverage for short shifts.
  • Excelled in every store position and regularly backed up front-line staff to keep expertise fresh and relevant.
  • Exercised composure under pressure and in escalated customer service scenarios.
  • Trained back-up associates and led crew members in managing operations of storefront.
  • Supervised employees and oversaw quality compliance with company standards for food and services.
  • Worked closely with team members to schedule breaks and shifts to meet state regulations.
No Degree: Accounting/Administrative Management, Expected in
Robert Morris University - Moon Township, PA,
High School Diploma: , Expected in 06/1994
Ambridge Area High School - Ambridge, PA,

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Resume Overview

School Attended

  • Robert Morris University
  • Ambridge Area High School

Job Titles Held:

  • Executive Assistant
  • Administrative Assistant
  • Office Manager
  • Shift Manager


  • No Degree
  • High School Diploma

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