Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Versatile Executive Assistant offering 1.5 years of experience in efficient front desk management. Successful at prioritizing tasks, maintaining organization and optimizing workflow. Accustomed to balancing high-volume inquiries with administrative needs for staff. Detail-oriented and driven Executive Assistant with expertise in problem solving and managing daily office functions. Uniquely qualified to perform any task. Proficient in Microsoft equipment operations.

  • Advanced MS Office Suite
  • Filing and data archiving
  • Social Media Knowledge
  • MS Office
  • Sorting and labeling
  • Technical Support
  • Proofreading
  • Merchandising Knowledge
  • Product and Service Sales
  • Exceptional Customer Service
  • Cash register operation
  • Problem-solving skills
  • Excellent people skills
  • Product promotions
  • Shipment processing
  • Communication skills
  • Loss prevention
  • Expert in packing & shipping
  • Upselling
  • Assembly and production
  • Order Picking and Processing
  • Materials Handling and Transport
  • Shipping and Receiving
  • Cleaning
  • Warehouse Environment Safety
  • Sorting
  • Safety and compliance
  • 65 WPM typing speed
  • QuickBooks expert
  • Advanced Clerical Knowledge
  • Administrative support
  • Resourceful
  • Office administration
  • Stocking and Replenishing
  • Sales
  • Point of Sale Knowledge
  • Relationship building
  • Professional demeanor
  • Cash Handling
  • Adapt to diverse groups
  • Multi-tasking strength
  • Merchandising understanding
  • Cash register operations
  • Sales training
  • Client Service
  • Labeling and boxing
  • Quantity Calculations
  • Lifting and Sorting
  • Wrapping and Boxing
  • Inventory Control
  • Packaging
  • Box Lifting
  • Leadership and team building
  • Safe and efficient driving
Work History
02/2018 to 05/2020 Executive Assistant Aleris International, Inc | Lewisport, KY,
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Allocated executive tasks and managed complex calendars and administrative functions.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Implemented updated policies and practices for organization and monitored effect.
  • Directed administrative functions for board of directors, principals, consultants and key managers.
  • Maintained confidential, administrative support to executive team and members of board of directors.
  • Created appropriate documentation for members of board and senior leadership before meetings.
  • Located and attached appropriate files to incoming correspondence requiring replies.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Processed invoices for market data subscriptions, continuing education and memberships.
  • Handled all scheduling and logistics planning for conferences and monthly meetings.
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
  • Accomplished special objectives and projects according to requests from board members.
  • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
  • Offered assistance, collaboration and clerical support to auditors throughout entire review process.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Planned and executed meetings and events and attended meetings to take meeting minutes.
01/2017 to 01/2018 Sales Associate Beacon | New York, NY,
  • Tracked stock using company inventory management software.
  • Organized racks and shelves to maintain store visual appeal, engage customers and promote specific merchandise.
  • Maintained records related to sales, returns and inventory availability.
  • Applied security and loss prevention training toward recognizing risks and reducing store theft.
  • Implemented up-selling strategies such as recommending accessories and complementary purchases to boost revenue.
  • Maintained organized, presentable merchandise to drive continuous sales.
  • Analyzed and properly processed product returns, assisting customers with finding alternative merchandise to meet needs.
  • Implemented up-selling strategies, encompassing recommendation of accessories and complementary purchases.
  • Trained and developed new sales team associates in products, selling techniques and company procedures.
  • Worked alongside retail representatives to boost sales by enhancing product presentations and advertising collateral.
  • Answered customer questions regarding sizing and accessories and explained how to properly care for merchandise.
  • Prepared merchandise for sales floor by pricing or tagging.
  • Worked with sales team to collaboratively reach targets, consistently meeting or exceeding personal quotas.
  • Processed POS transactions, including checks, cash and credit purchases or refunds.
  • Counted cash in register drawer at beginning and end of shift.
  • Reconciled cash drawer at start and end of each shift, accounting for errors and resolving discrepancies.
  • Restocked, arranged and organized merchandise in front lanes to drive product sales.
  • Checked identification for proof-of-age and refusing alcohol and tobacco sales to underage customers.
  • Helped customers complete purchases, locate items and join reward programs to promote loyalty, satisfaction and sales numbers.
  • Operated cash register for cash, check and credit card transactions with 100% accuracy.
  • Reviewed and resolved differences between accounting information and cash drawer.
  • Checked prices for customers and processed items sold by scanning barcodes.
  • Arranged paper and electronic payment records to maintain well-organized fill systems and recordkeeping compliance.
05/2016 to 01/2017 Warehouse Associate Breakthru Beverage Group | Sandston, VA,
  • Readied product pallets for optimal storage and shipment, carefully organizing boxes and balancing weight.
  • Verified quantity and description of materials received by checking merchandise against packing list.
  • Inspected ingoing and outgoing shipments to verify accuracy and prevent errors.
  • Maintained accurate inventory records to provide data for use in audits and completion of order requests
  • Transferred inventory to and from target destinations using forklifts and other transportation vehicles.
  • Operated RF scanners to track merchandise and verify contents of containers.
  • Prepared orders for shipment by systematically picking, packing and labeling merchandise.
  • Evaluated supplies and product inventory to check for quality and quantity issues and returned unacceptable materials to vendors to obtain replacements or refunds.
  • Kept warehouse clean and organized to maximize team efficiency and productivity.
  • Completed daily cycle counts and quarterly inventories and resolved variances to maintain data accuracy.
  • Managed product staging to efficiently transfer items between receiving, storage and shipping locations.
  • Labeled and accurately moved customer orders to meet shipment timetables and minimize errors.
  • Worked safely around moving machinery.
  • Compared received packages against shipping documents.
  • Operated PC and RF-based computer systems with high level of accuracy.
  • Drove vehicles to deliver products and picked-up rejected or defective materials for return.
  • Offered expertise in inventory management and current stock levels to internal teams and customers to facilitate accuracy and product availability.
  • Maintained strong vendor connections at all stages, including arranging pricing and delivery structures and managing specific shipment or paperwork concerns.
  • Kept all documentation and records accurate and up-to-date with latest data to prevent errors in processing or delivery.
  • Manually or mechanically loaded and unloaded materials from pallets, skids, platforms, cars, lifting devices, or other transport vehicles
  • Used hand-held devices and computers to record and monitor inventory levels and completed audits to uncover and address inaccuracies.
  • Transferred products of all sizes using overhead cranes, forklifts and other equipment, consistently meeting challenging performance goals.
  • Performed inventory control, such as counting and stocking merchandise.
  • Operated box or straight trucks and cargo vans.
Expected in 05/2016 High School Diploma | Park Vista Community High School, Lake Worth, FL GPA:

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Resume Overview

School Attended

  • Park Vista Community High School

Job Titles Held:

  • Executive Assistant
  • Sales Associate
  • Warehouse Associate


  • High School Diploma

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