executive assistant resume example with 16+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Career Overview

Committed and motivated Executive Assistant with exceptional customer service and decision making skills. Strong work ethic, professional demeanor and great initiative.

Skill Highlights
  • Schedule management
  • Travel administration
  • Problem resolution
  • Self-starter
  • Deadline-oriented
  • Spreadsheet development
  • Strong interpersonal skills
  • Understands grammar
  • Proofreading
  • Medical terminology
  • Mail management
  • Meeting planning
  • Report writing
  • Report development

  • Microsoft Office proficiency
  • Excel spreadsheets
  • Meticulous attention to detail
  • Results-oriented
  • Self-directed
  • Time management
  • Professional and mature
  • Strong problem solver
  • Resourceful
  • Dedicated team player
Core Accomplishments

Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.

Demonstrated ability to prioritize, organize, exercise independent judgment and maintain confidentiality.

Possess excellent verbal and written communication skills. Demonstrated knowledge of business mathematics and business correspondence.

Proved track record of accurately completing research, reporting, information management, marketing, and business-development efforts within budget requirements.

Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.

Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages.

Proactive, self-motivated team player

Advanced knowledge of Microsoft Office System, , Microsoft Windows operating system, and Mac operating system; all office equipment : telephone, copier, scanner, calculator, Etc…., type 55 wpm with complete accuracy.

Able to interact with all levels of employees

Professional Experience
Executive Assistant, 2005 - 05/2015
Aleris International, Inc Richmond, VA,
  • Performs administrative/ clerical duties including preparation, processing, faxing and mailing of general and advance correspondence, memos, charts, tables, graphs, business plans, etc.
  • Responsible for the coordination and processing of the application process for the appointment and reappointment for practitioners requiring membership and/or clinical privileges.
  • Schedule and organizes complex activities such as meetings, travel and department activities.
  • Medical transcription, composition and dictation of medical nature, also format, edit and insert outsourced transcription into patient chart using ER system.
  • Schedule patients for IME's, SOP's and other necessary appointments.
  • Answer phones, screen calls, take messages, and prepare correspondence.
  • Coordinate all travel logistics Responsible for drafting all correspondence Responding to calls on behalf of the Executives/ Medical doctors Managing high level confidential information.
Worker's Compensation Coordinator, 2004 - 2005
Concentra San Carlos, CA,
  • Complete all authorization paperwork to be filed in patient's chart Schedule and obtain authorization on all new W/C appointments Enter all W/C information in computer billing system Fax dictation to adjuster & case manager Liaison between carrier / employer & physician Answer phone calls from W/C patients & adjustors, case managers, Employers Call insurance companies to verify benefits/effective dates on all new patients, enter all insurance information into computer billing system.
Administrative Office Assistant, 2001 - 2004
Kids' Corner Child Development Center Miami, FL,
  • Provide administrative support for eight medical doctors in a successful healthcare organization.
  • Compiled and analyzed data from monthly reports to prepare doctors presentations to executive management.
  • Developed internal correspondence that facilitated effective communication and transfer of information between offices.
  • Scheduling surgery for patients Insurance verification, referral Ensuring timeliness and accuracy of patient charge entry Answer phones, screen calls, take messages, and prepare correspondence.
Administrative Assistant to Sales Manager, 1999 - 2001
  • Prepared expense reports and credit card/bank reconciliations.
  • Performed various administrative duties including the meeting and greeting of clients.
  • Handled invoices, correspondence with vendors Ensure customer account date activity is entered Performs administrative/ clerical duties including preparation, processing, faxing and mailing of general and advance correspondence.
  • Prepare all clients contracts.
Associate of Science: Business Administration , Expected in 2016
Georgia Perimeter - Decatur, GA
Status -
Additional Information
  • Notary Public, State of Georgia
  • Professional, Personal reference available upon request

Assists in the management of schedules/calendars

Coordinates functions, retreats, celebrations for organization

Coordinates physician credentialing (privileges) for hospitals, etc.

Maintains policy manual and telecommunications directories,Managing high level confidential information.

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Resume Overview

School Attended

  • Georgia Perimeter

Job Titles Held:

  • Executive Assistant
  • Worker's Compensation Coordinator
  • Administrative Office Assistant
  • Administrative Assistant to Sales Manager


  • Associate of Science

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