, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
Home: (555) 432-1000
Cell:
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Summary
Multitalented Executive Assistant with over 15 years in top-tier organizational support. Skilled at close support of senior executive team through research, project support and organization. Robust history offering office management, support staff management, training, supervision and event planning.
Conducted required research, documentation and reports for executive team, board members and stakeholders.
Set up meeting and event logistics for senior management, including executives and board of directors.
Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
Opened, read and wrote answers to routine letters and correspondence for executives.
Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
Obtained signatures for important financial and legal documents.
Oversaw executive schedules for team of 7 company leaders.
Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Restocked office and break room supplies to maximize team productivity.
Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel to Mexico and Spain.
Conducted required research, documentation and reports for executive team, board members and stakeholders.
Set up meeting and event logistics for senior management, including executives and board of directors.
Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
Opened, read and wrote answers to routine letters and correspondence for executives.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Researched topics of interest and culled gathered information to produce concise reports.
Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
Obtained signatures for important financial and legal documents.
Oversaw executive schedules for team of 5 oil industry leaders.
Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
Crafted proposals and memos using desktop publishing and word processing software.
Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Restocked office and break room supplies to maximize team productivity.
Worked closely with auditors during review process, providing clerical support and completing assigned tasks.
Revised and maintained master calendar for client appointments.
Executive Assistant, 01/2009 to 05/2013 Aleris International, Inc – Lincolnshire, IL,
Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
Conducted required research, documentation and reports for executive team, board members and stakeholders.
Opened, read and wrote answers to routine letters and correspondence for executives.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Researched topics of interest and culled gathered information to produce concise reports.
Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
Represented Regional Director to executive clients, VIPs, investors and board members.
Obtained signatures for important financial and legal documents.
Oversaw executive schedules for team of 04 attorneys.
Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
Crafted proposals and memos using desktop publishing and word processing software.
Orchestrated Board of Directors meetings and created agendas and meeting materials.
Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Restocked office and break room supplies to maximize team productivity.
Education and Training
Bachelor of Science: Legal Studies, Expected in Universidad Catolica Andres Bello - Caracas, Venezuela, GPA:
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