executive assistant resume example with 15+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -

Versatile, dedicated, and tenured Executive Assistant with over 20 years of experience providing exceptional organizational support. Energetic and loyal with extensive experience in C-Level support roles with a track record in delivering seamless support. Meticulous in coordinating key activities for company leaders as well as company events. Orchestrates travel arrangements, coordinates meetings and manages records. Versed in cross-cultural business environments. Flexible hard worker ready to learn and contribute to team success.

02/2019 to 08/2021
Executive Assistant Alixpartners Switzerland, FL,
  • Maintained master calendar for the Chief Scientific Officer
  • Responsible for bi-weekly complex expense reports for multiple VP-/ C-level executives
  • International and domestic travel arrangements
  • Managed logistics for conferences and seminars.
  • Processed executive subscriptions, license renewals, continuing education requirements, and membership renewals.
  • Coordinator for company team building events
  • Managed and assisted in designing all company branding material for employee swag giveaways
  • Coordinated special Holiday virtual event experiences during COVID
  • Created companywide cultural and diversity presentations as well as virtual events in honor of Asian Pacific Heritage Month, Black History Month, Women's History Month, and Pride Month.
  • Oversaw company event logistics, venue scheduling, and accommodations.
  • Organized corporate luncheons, dinners, conferences, and special events.
  • Scheduled and managed transportation for corporate event participants.
  • Coordinated vendors, timelines, and budgets for events.
06/2009 to 06/2018
Executive Assistant Alixpartners Zurich, KS,
  • Maintains SVP and Maintain CCO's calendar, monthly expense reports & travel.
  • Managed heavy calendaring, extensive travel/meeting coordination, presentations, spreadsheets, and organizational charts.
  • Prepared monthly reports as well as weekly agendas for Board of Directors.
  • Organized all bank events, including annual Christmas party, Birthday and Anniversary celebrations.
  • Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Managed daily financial tasks such as invoices, reports and proposals.
  • Wrote and distributed executive meeting agendas and minutes to stakeholders.
  • Managed catering for small and large groups with varying requirements.
03/2005 to 04/2009
Office Manager Jamestown Properties San Francisco, CA,
  • Oversaw day-to-day office operations, including receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Managed office inventory and placed new supply orders.
  • Scheduled and managed timely and effective allocation of resources and calendars.
  • Elevated customer satisfaction ratings by resolving client and case issues effectively.
  • Automated office operations for managing client correspondence, payment scheduling, record tracking and data communications.
  • Managed daily financial tasks such as invoices, reports and proposals.
  • Tenured Executive Assistant
  • Complex calendering and extensive expense reports for multiple VP- / C-level executives
  • Travel administration
  • Organize corporate events (offsite trips, happy hours, speaker series, culture events, etc.) balancing remote and in person employees
  • Social media knowledge
  • Corporate events planning
  • Catering coordination
  • Event calendar management
  • Contract negotiations and administration
  • Meticulous attention to detail
Expected in
University of Nevada - Las Vegas - Las Vegas, NV

General Education Course Work

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Resume Overview

School Attended

  • University of Nevada - Las Vegas

Job Titles Held:

  • Executive Assistant
  • Executive Assistant
  • Office Manager


  • Some College (No Degree)

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