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Executive Assistant Resume Example

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EXECUTIVE ASSISTANT
Summary

* Skilled and facile professional with 10+ years of executive experience coordinating, planning and supporting daily operational and administrative functions and project deliverables.


* Highly focused and results-oriented in managing complex, deadline-driven environments; adept at identifying key goals and priorities.


* Strong interpersonal skills and problem resolution abilities with a high degree of professionalism, discretion, and attention to detail.

Highlights

Platforms: Macintosh, PC; Systems: MacOS, MS Office; Applications: Word, Excel, Outlook, Powerpoint, Visio Internet Explorer; Typing: 90 wpm
Accomplishments
  • Seattle Chefs Collaborative, Board Secretary, Scholarship Committee Chair 7/10 - 6/15.
  • Slideluck Seattle, Food & Beverage Coordinator 8/12 - present.
Experience
Executive Assistant 05/2015 to 10/2015 IMDb.com (a subsidiary of Amazon.com) Seattle, WA
  • Manage highly complex calendar and synchronize across all parties.
  • Coordinate all travel arrangements (domestic and international) for department executives including complex multi-day meeting set-up, logistics, lodging, transportation, and meals.
  • Identify key milestones of a large/department-wide projects, such as quarterly business reviews, company-wide All-Hands, and film festival events, then work backwards to plan and put measures in place to meet the deliverables.
  • Responsible for advanced planning logistics for company events such as creating a budget, event content and production, as well as on-site coordination to ensure smooth execution.
  • Assist COO in business operations such as tracking goals and managing headcount.
Executive Assistant to Vice President, Consumer Business 07/2010 to 05/2015 Amazon Seattle, WA
  • Maintained complex calendar and meeting requests for Vice President and three of his direct reports.
  • Drove key activities for 400+ team members including quarterly all-hands meetings, social outings, on and off-site meetings.
  • Managed space planning and logistics for the relocation of 300+ employees in three office moves.
  • Created and maintained email alias lists, organizational charts, and drove agenda for staff meetings.
  • Budgeted and maximized cost savings through negotiation of vendor contracts for team events.
Founder, Chef 05/2008 to 06/2010 Girl Who Cooks Brooklyn, NY
  • Home-based culinary service providing custom baked goods and catering for off-site events.
  • Coordinated all food, beverage and room decor needs for holiday parties of up to 75 guests.
  • Developed menus for small-scale dinner parties for 15+ guests using seasonal and local ingredients.
  • Prepared a variety of wedding cupcake flavors and designed visual display for up to 150 guests.
  • Successfully conceptualized and executed themed events using creative space installations.
Executive Assistant Principal Designer/President 05/2005 to 06/2010 ESI Design New York, NY

  • Coordinated all senior executive special events, travel, and corporate itineraries.
  • Oversaw business and personal calendars, for company president and family members.
  • Liaison between internal departments to ensure proper reporting practices.
  • Managed company president's phone calls, mail, and email using a high level of discretion.
  • Organized food and beverage needs for all in-house meetings, holiday and staff celebrations.
  • Maintained client and employee databases for mailing and communication purposes.
  • Prioritized all requests from staff for Executive's response.
Intern 09/2007 to 03/2008 How Sweet It Is New York, NY
  • Completed 100+ internship hours custom cake/pastry studio and retail shop creating desserts for weddings, birthdays and special events, along with freshly baked hand-made pastries prepared daily.
  • Worked in high-volume production kitchen alongside Executive pastry chef and assistants.
  • Demonstrated consistent and direct work-flow in a positive, timely and efficient manner.
Executive Assistant - Client Relations/Sales 07/2000 to 04/2005 Howard Greenberg Gallery New York, NY
  • Managed owner's appointment calendar, including heavy scheduling, domestic and international travel plans, and general correspondence.
  • Supervised and delegated work to staff of fifteen full-time employees including sales, reception, bookkeeper and art handlers.
  • Prepared and assisted presentations for meetings with dealers and clients.
  • Developed strong relationships with collectors, galleries and institutions worldwide.
  • Assisted with exhibition layout and oversaw installation of photographs.
  • Organized special events such as exhibition openings and artist receptions.
  • Managed collection archive of over 30,000 photographs.
  • Implemented new systems and designed documents for tracking photographs to ensure accurate record keeping.
Education
619 hour coursework in Part-time Chef's Training Program: Health & Culinary Arts 8/07 Natural Gourmet Institute for Health & Culinary Arts New York, NY
Bachelor of Arts Degree: Art History/Photography University of Illinois Urbana-Champaign, IL GPA: Dean's List, Departmental Distinction, Outstanding Senior in Art History

Art History Photography Dean's List, Departmental Distinction, Outstanding Senior in Art History
Skills
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Resume Overview

Companies Worked For:

  • IMDb.com (a subsidiary of Amazon.com)
  • Amazon
  • Girl Who Cooks
  • ESI Design
  • How Sweet It Is
  • Howard Greenberg Gallery

School Attended

  • Natural Gourmet Institute for Health & Culinary Arts
  • University of Illinois

Job Titles Held:

  • Executive Assistant
  • Executive Assistant to Vice President, Consumer Business
  • Founder, Chef
  • Executive Assistant Principal Designer/President
  • Intern
  • Executive Assistant - Client Relations/Sales

Degrees

  • 619 hour coursework in Part-time Chef's Training Program : Health & Culinary Arts 8/07
    Bachelor of Arts Degree : Art History/Photography

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