Executive Assistant resume example with 15+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000
Cell:
resumesample@example.com
Summary
* Skilled and facile professional with 10+ years of executive experience coordinating, planning and supporting daily operational and administrative functions and project deliverables.
* Highly focused and results-oriented in managing complex, deadline-driven environments; adept at identifying key goals and priorities.
* Strong interpersonal skills and problem resolution abilities with a high degree of professionalism, discretion, and attention to detail.
Highlights
Platforms: Macintosh, PC; Systems: MacOS, MS Office; Applications: Word, Excel, Outlook, Powerpoint, Visio Internet Explorer; Typing: 90 wpm
Executive Assistant, 04/2015 to 09/2015 Alixpartners – Washington, DC,
Manage highly complex calendar and synchronize across all parties.
Coordinate all travel arrangements (domestic and international) for department executives including complex multi-day meeting set-up, logistics, lodging, transportation, and meals.
Identify key milestones of a large/department-wide projects, such as quarterly business reviews, company-wide All-Hands, and film festival events, then work backwards to plan and put measures in place to meet the deliverables.
Responsible for advanced planning logistics for company events such as creating a budget, event content and production, as well as on-site coordination to ensure smooth execution.
Assist COO in business operations such as tracking goals and managing headcount.
Executive Assistant to Vice President, Consumer Business, 06/2010 to 04/2015 International Paper Company – Eaton, OH,
Maintained complex calendar and meeting requests for Vice President and three of his direct reports.
Drove key activities for 400+ team members including quarterly all-hands meetings, social outings, on and off-site meetings.
Managed space planning and logistics for the relocation of 300+ employees in three office moves.
Created and maintained email alias lists, organizational charts, and drove agenda for staff meetings.
Budgeted and maximized cost savings through negotiation of vendor contracts for team events.
Founder, Chef, 04/2008 to 05/2010 Girl Who Cooks – City, STATE,
Home-based culinary service providing custom baked goods and catering for off-site events.
Coordinated all food, beverage and room decor needs for holiday parties of up to 75 guests.
Developed menus for small-scale dinner parties for 15+ guests using seasonal and local ingredients.
Prepared a variety of wedding cupcake flavors and designed visual display for up to 150 guests.
Successfully conceptualized and executed themed events using creative space installations.
Executive Assistant Principal Designer/President, 04/2005 to 05/2010 ESI Design – City, STATE,
Coordinated all senior executive special events, travel, and corporate itineraries.
Oversaw business and personal calendars, for company president and family members.
Liaison between internal departments to ensure proper reporting practices.
Managed company president's phone calls, mail, and email using a high level of discretion.
Organized food and beverage needs for all in-house meetings, holiday and staff celebrations.
Maintained client and employee databases for mailing and communication purposes.
Prioritized all requests from staff for Executive's response.
Intern, 08/2007 to 02/2008 How Sweet It Is – City, STATE,
Completed 100+ internship hours custom cake/pastry studio and retail shop creating desserts for weddings, birthdays and special events, along with freshly baked hand-made pastries prepared daily.
Worked in high-volume production kitchen alongside Executive pastry chef and assistants.
Demonstrated consistent and direct work-flow in a positive, timely and efficient manner.
Executive Assistant - Client Relations/Sales , 06/2000 to 03/2005 Howard Greenberg Gallery – City, STATE,
Managed owner's appointment calendar, including heavy scheduling, domestic and international travel plans, and general correspondence.
Supervised and delegated work to staff of fifteen full-time employees including sales, reception, bookkeeper and art handlers.
Prepared and assisted presentations for meetings with dealers and clients.
Developed strong relationships with collectors, galleries and institutions worldwide.
Assisted with exhibition layout and oversaw installation of photographs.
Organized special events such as exhibition openings and artist receptions.
Managed collection archive of over 30,000 photographs.
Implemented new systems and designed documents for tracking photographs to ensure accurate record keeping.
Education
619 hour coursework in Part-time Chef's Training Program: Health & Culinary Arts, Expected in 8/07 Natural Gourmet Institute for Health & Culinary Arts - New York, NY GPA:
Bachelor of Arts Degree: Art History/Photography, Expected in University of Illinois - Urbana-Champaign, IL GPA: Dean's List, Departmental Distinction, Outstanding Senior in Art History
Art History Photography Dean's List, Departmental Distinction, Outstanding Senior in Art History
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Resume Overview
School Attended
Natural Gourmet Institute for Health & Culinary Arts
University of Illinois
Job Titles Held:
Executive Assistant
Executive Assistant to Vice President, Consumer Business
Founder, Chef
Executive Assistant Principal Designer/President
Intern
Executive Assistant - Client Relations/Sales
Degrees
619 hour coursework in Part-time Chef's Training Program