Executive Assistant with over 15 years experience of senior level executive support and event planning. Highly enthusiastic, self motivated, professional who employs outstanding organizational, problem solving, and written/oral communication skills.
Advanced Microsoft OfficeExecutive Calendars Multiple and Complex Projects
High Level of ConfidentialityDetail OrientedProactive
Time Management ResponsibleDecision Making Abilities
Supported several high level executives through time management, calendar organization and preparation for conferences, earning calls and special projects.
Designed PowerPoint presentations for monthly divisional meetings with top-level executives.Arranged appropriate travel, visas, agendas, necessary contacts and country information.Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
•Organize CEO's travel arrangements, prepare itineraries with necessary details of meetings; to include all
historical information for these meetings.Assist the Vice President / Director of Investor Relations, CEO, CFO, COO and other executives as needed
Coordinate meetings and events including finding a location, catering, attending the events to provide support, prepare materials, and other needs for a successful event
Event Coordinator for bank meetings, and officer, Board of Director events
Maintain executive's calendar and email
Provide administrative support to the Board of Directors as required
Schedule VIP travel to include first class airline reservations, limousine services, and luxury hotel reservations. Provide travel folder to executive with detailed itinerary. All travel arrangements reconfirmed prior to travel day.
Prepare and review reports, spreadsheets, presentations, and finished documents relative to executive's assignment
Prepare confidential reports, charts, and tables regarding operations
Professionally answer and direct incoming calls
Complete and submit expense reports
Arrange meeting space, catering and logistics for 15 Business Review Meetings each month.
Arrange Quarterly Earnings Calls to include
Assist with the annual report
Handle personal bank account and schedule personal travel for Executive & family
Develop and maintain effective business contacts with vendors and services
Served as a professional representative of the CEO to executive clients, investors and board members.Coordinated customer facing webinars, including developing relationships with vendors, tracking customer attendance and post-webinar follow-up.Served as Executive Assistant to the national sales manager, marketing manager and senior product managers.
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