LiveCareer-Resume

executive assistant resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
Summary

Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.

Skills
  • Professional and Mature
  • Meeting Planning
  • Administrative Support Specialist
  • Proper Phone Etiquette
  • Articulate and Well-Spoken
  • Excel Spreadsheets
  • Travel Administration
  • Social Media Knowledge
  • Strong Problem Solver
  • Mail Management
  • Executive Schedule Management
  • Inquiry Response
  • Travel Arrangement Coordination
  • Calendar and Scheduling Software
  • Supply Ordering
  • Records Management Databases
  • Report Distribution
  • Call Routing
  • Visitor Greeting
  • Mail Sorting and Distribution
  • Bookkeeping and Basic Accounting
  • Customer Service
  • Administrative Support
  • Catering Coordination
Experience
Executive Assistant, 04/2019 to Current
City Of Yuma, AzYuma, AZ,
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Facilitated communications by forwarding emails, transferring calls and filing documents.
  • Coordinated multiple schedules using online calendaring system.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
Executive Assistant, 01/2017 to 03/2019
City Of Yuma, AzYuma, AZ,
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.
  • Managed daily invoices, reports and proposals.
  • Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Facilitated communications by forwarding emails, transferring calls and filing documents.
  • Coordinated multiple schedules using online calendaring system.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
Executive Assistant, 09/1991 to 12/2016
City Of Yuma, AzYuma, AZ,
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.
  • Managed and tracked expenses to meet company budget requirements.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Revised and maintained master calendar to coordinate meetings across multiple time zones.
  • Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
  • Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Facilitated communications by forwarding emails, transferring calls and filing documents.
  • Coordinated multiple schedules using online calendaring system.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
Education and Training
: General Studies, Expected in to Missouri State University - Springfield, MO
GPA:

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Resume Overview

School Attended

  • Missouri State University

Job Titles Held:

  • Executive Assistant
  • Executive Assistant
  • Executive Assistant

Degrees

  • Some College (No Degree)

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