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executive assistant resume example with 11 years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Executive Profile

I am a skilled and dedicated executive administrator with experience coordinating, planning, and supporting daily operations, providing support for executive level staff, excelled at scheduling meetings, coordinating travel and managing all essential tasks; a proven track record of accuracy in company research, reporting, information management and marketing support activities within a demanding time frame and adept at developing processes to improve accuracy and efficiency for the organization.

Skill Highlights
  • Project management
  • Self-motivated
  • Market research and analysis
  • Time management
  • Database management
  • Meeting planning
Core Accomplishments

Developed and implemented company’s first conference planning manual outlining all proper business procedures and office policies.

Professional Experience
Executive Assistant, 01/2013 - 01/2014
Amount , CA,
  • Provided coordination of calendar and arrangement of logistics for travel and meetings for the Chief Accounting Officer Transcribed and distributed meeting minutes for the accounting team Assisted in closing the general ledger Compiled G&A documents and distributed to appropriate leaders Planned local and nationwide events regularly serving executive staff.
Executive Administrator, 01/2003 - 01/2012
Generation Bio Co. Cambridge, MA,
  • Provided high level support including coordination of calendar and arranging travel logistics for Executive VP of Federal Sector of a firm with 2500 employees and 90 offices nationwide Supported the Director of Defense in administrative and marketing tasks Monitored government documents/reports to guarantee rating accuracy and that are within standards Tracked State/Federal license requirements to insure all employees' certifications/licenses were current Managed budgets in excess of $500K, tracked travel, conferences, supplies, and other technology expense.
  • Compiled and analyzed data from monthly reports to submit to the Board of Directors Led the development of a conference planning process to improve consistentency with branding and messaging throughout the corporation Successfully planned and hosted numerous client and employee events, creating invitations, promotional material, and being the liaison between the company and vendors.
  • Led the planning of the Business Development Symposium 2006 attended by 75 employees corporate wide with a budget of $40,000 - securing speakers, Provided support in registering, logistics, hosting and preparing market and advertising materials for 10+ trade shows a year Played a key role in the design and maintenance of the interoffice intranet working with web developers to define the essential components of site functionality Researched new opportunities using internet and other market resources for our business developers to pursue business opportunities Liaison between corporation and our political advisers to arrange meetings with congressional representatives to promote and discuss issues of interest to corporation.
Practice Development Clerk, 01/2002 - 01/2003
Wilmer, Cutler & Pickering , ,
  • Researched firm related news articles using the Internet, Lexis/Nexis and Westlaw to produce a company newsletter.
  • Produced marketing materials and programs including publishing, editing and assembling of newsletters, brochures, and other communication vehicles in support of the organizations marketing strategies.
  • Maintaining InterAction 4.5 client and media database program.
  • Assisted with the firm's special events.
Education
Bachelor of Arts: Public Relations, Expected in
-
Otterbein College - Westerville, Ohio
GPA:
Status - Public Relations
Interests
DC Cares Volunteer Light the Night Volunteer Coordinator for logistics in 1999 and coordinator for volunteers in 2000 for the Artists Street Festival Dublin, Ohio Arts Council Coordinator for luminaries' project for First Night Columbus 1998 Organizations and References: Toastmasters The Event Planner Online e-course
Skills
Accounting, administrative, advertising, branding, brochures, budgets, budget, Business Development, closing, conferences, client, database, editing, special events, general ledger, government, Lexis/Nexis, logistics, Director, marketing strategies, marketing, market, marketing materials, materials, meetings, messaging, newsletters, newsletter, Symposium, trade shows, Westlaw, articles
Additional Information
  • Volunteer Experiences: DC Cares Volunteer Light the Night Volunteer Coordinator for logistics in 1999 and coordinator for volunteers in 2000 for the Artists Street Festival Dublin, Ohio Arts Council Coordinator for luminaries' project for First Night Columbus 1998 Organizations and References: Toastmasters The Event Planner Online e-course

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Resume Overview

School Attended

  • Otterbein College

Job Titles Held:

  • Executive Assistant
  • Executive Administrator
  • Practice Development Clerk

Degrees

  • Bachelor of Arts

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