executive assistant resume example with 2+ years of experience

(555) 432-1000,
, , 100 Montgomery St. 10th Floor

Orderly and committed Administrative Assistant offering solid skills in customer relations and resilience to handle challenges of fast paced work environments. Bringing detail oriented and decisive nature with sound judgment, good multitasking abilities and self motivated nature. Comfortable working alone or with teams to accomplish on time and accurate clerical tasks. Security conscious and astute in control of confidential documentation.

  • Excel spreadsheets
  • Social media knowledge
  • Proper phone etiquette
  • Mail management
  • Meeting planning
  • Customer service-oriented
  • Appointment setting
  • Professional and mature
  • MLS
  • Multi-line phone systems
  • Calendar management
  • Organizational skills
  • Microsoft Office
  • Bilingual Spanish and English
  • High-energy attitude
Education and Training
Canyon High School Canyon Country, CA Expected in 06/2015 High School Diploma : - GPA :
College of The Canyons Valencia, CA Expected in : Business Administration - GPA :
  • Real Estate Certification, FirstTuesday - 2021
  • Working towards Real Estate License
City National Bank Of Florida - Executive Assistant
Unavailable, FL, 08/2021 - Current
  • Assisting lawyers and other staff with varied clerical tasks
  • Helping translate from English to Spanish
  • Restocked office and break room supplies.
  • Maintained office supplies inventory by checking stock and ordering new supplies.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Organized client calendars, prepared mailings and handled high call volumes.
  • Answered and directed incoming calls using multi-line telephone system.
  • Delivered administrative support to team members by making copies, sending faxes, organizing documents and rearranging schedules.
  • Sorted incoming mail and directed to correct personnel each day.
  • Welcomed patrons to front desk and engaged in friendly conversations while conducting check-in process.
White Plains Hospital Center - Executive Assistant, CEO Personal Assistant
White Plains, NY, 12/2020 - 08/2021
  • Responsible for the company calendar
  • Knowledge of Microsoft, email, office equipment
  • Assist office departments as needed
  • Connect and disconnect utilities
  • Real estate knowledge and the environment
  • Stage Houses
  • Revised and maintained master calendar for client appointments.
  • Detailed and arranged travel arrangements and venue reservations for conferences and seminars.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Handled incoming and outgoing mail, email and faxes.
  • Restocked office and break room supplies.
  • Supported advertising and promotional initiatives by creating marketing materials.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Supported efficient operations by managing errands like dropping off lockboxes and clerical tasks such as business correspondence.
  • Created and distributed outbound print marketing materials and advertisement copy to promote new properties.
  • Scheduled home viewings with potential buyers.
  • Answered phone calls and emails from potential and existing customers.
  • Selected furniture, light fixtures and accessories to create unique and inviting rooms.
D.R. Horton, Inc. - Finance Assistant
Charleston, SC, 02/2020 - 02/2020
  • Go over done deals for the day before and over the week
  • Call different banks to fund the deals
  • Make sure all the information on the deal is right
  • Rewrite contracts if is necessary
  • Send information to the bank if necessary
  • Greeted customers, answered account questions and resolved complaints.
  • Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
  • Performed database entry updates to keep information current.
Russell Westbrook CDJR - Internet Sales Specialist
City, STATE, 09/2019 - 02/2020
  • Managed internet e-mail leads, calls and text messages and remained available to respond to inquiries professionally.
  • Built strong rapport with customers and maintained meaningful contact after sale to encourage future business.
  • Exercised proper qualification skills to convert leads in to genuine sales opportunities.
  • Maintained high feedback ratings from customers by responding quickly to questions and problems.
  • Prospected and developed existing leads through telephone, e-mail and postal mail to generate new customer opportunities.
  • Generated monthly reporting analysis of website traffic and social media campaigns to gauge effectiveness of online marketing efforts.
  • Developed effective sales strategies to enhance customer satisfaction and boost sales.
  • Scheduled solid appointments with customer call-ins, lists of sold and unsold floor traffic, previous customers, referrals and service and parts purchasers.
  • Cultivated strategic customer relationships, evaluated needs and opportunities within customer accounts and negotiated to gain sales commitments.
  • Met or exceeded goals and objectives for online selling department.
  • Trained and coached new team members using proven sales system and training protocols.
Additional Information

Authorized to work in the US for any employer

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Resume Overview

School Attended

  • Canyon High School
  • College of The Canyons

Job Titles Held:

  • Executive Assistant
  • Executive Assistant, CEO Personal Assistant
  • Finance Assistant
  • Internet Sales Specialist


  • High School Diploma
  • Some College (No Degree)

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