Executive Assistant/Coordinator May 2014 to CurrentBlack Diamond Catering/Barcelona Enterprises － Los Angeles, CA
Provide administrative and business support to the President and Events Manager for a leading events and marketing company in Los Angeles.
Negotiate favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events, saving $50k annually.
Plan and coordinate PR initiatives¸ business development meetings, retreats and special events.
Handle accounts payable and receivable, prepare bank deposits, and maintain company website and social media accounts.
Arrange hotel and travel arrangements for all team members; coordinate meetings and events with various vendors.
Executive Assistant October 2009 to January 2014Specialty Family Foundation － Santa Monica, CA
Provided executive-level administrative support to the Executive Director, Chairman, and Directors.
Expedited project completion through crafting templates and tailored documents.
Created highly effective and organizational and filing systems, including quick and thorough filing in office and on server, resulting in easy access to critical information and streamlined office functioning.
Handled all expense reports; maintained all legal correspondence; took minutes for Board and Fellows meetings.
Managed and coordinated preparation and timely dissemination of monthly reports and Board meeting materials; minute taking.
Coordinated extensive hotel and travel arrangements, maintained appointment schedules and calendars for Chairman and Director, and organized Foundation luncheons.
Translated contracts and marketing materials, including press clips, websites, and media vidoes.
Edited Foundation publications; managed blogs and web site entries; assisted in drafting quarterly newsletters; assisted in conceptualizing and managing social media.
Office Manager/Executive Assistant December 2008 to October 2009National Credit Alliance － Tarzana, CA
Provided superior administrative support to President and VP, including correspondence, legal documents, financial management, events/logistics coordination, communications and policy compliance, and problem resolution.
Extensive calendar and database management, prioritized and completed multiple tasks resulting in faster turnaround for clients.
Conducted Internet research on competitors, reporting and documenting findings to President.
Acted as liaison between customers and personnel.
Handled customer payments, made all bank deposit, oversaw inventory, and prepared payroll.
Office Manager May 2003 to December 2008Bruce A. Jacobson, M.D., A Professional Corporation － West Hills, CA
Effectively ran both front and back office.
Created training programs which resulted in excellent customer service.
Performed tasks such as medical billing, bookkeeping, scheduling of doctor's events, mail/correspondence, classification and processing including doctor's laser practice.
Oversaw all incoming inventory and dealt with various distributors to ensure company budget was met.
Assisted the doctor with his diet program by ordering pills and nutritional packages.
Maintained patient information database.
Provided telephone management and support including billing problems resolution.
Performed general office duties on an as needed basis to stand in for staff absences.
Developed effective leadership and multi-tasking skills which led to a promotion that would reflect increased responsibilities such as file maintenance, full responsibility of all secretarial and front desk duties and ensuring compliance with HIPAA regulations and OSHA audits.
Worked with numerous nursing skilled facilities to ascertain patient progress.
Master's : Management, 2014University of PhoenixManagement
Bachelor of Arts : Political Science, 2003Loyola Marymount University － LosAngeles, CAPolitical Science
Member of the National Association of Professional Women
*Member of the ACLU
Fluent in English and Spanish.
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