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Executive Assistant Contract Administrator Resume Example

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Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Summary

Enterprising Executive Assistant with experience supporting busy company owners and leadership. Proficient in assisting with both business and personal requirements to promote productivity. Highly-organized with talent for multitasking using superior time management and decision-making abilities.

Skills
  • Technologically savvy
  • Spreadsheet creation
  • Scheduling
  • Event coordination
  • Travel Planning
  • Strong problem solver
  • Social media knowledge
  • Excel spreadsheets
  • Professional and mature
  • Proper phone etiquette
  • Administrative support specialist
  • Articulate and well-spoken
  • Time management
  • Meticulous attention to detail
  • Self-starter
  • Customer service-oriented
  • Database management
  • Project support
  • Verbal and written communication
  • Relationships and rapport
  • Status reporting
  • Recordkeeping
  • Program coordination
  • Quality assurance standards
  • Policy improvements
  • Purchase orders
Experience
Executive Assistant/Contract Administrator, 02/2018 to Current
Transdevna Omaha, NE,
  • Created PowerPoint presentations used for business development.
  • Oversaw executive schedules for team of company leaders.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office productivity.
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Managed director's calendar and prepared meeting agenda and materials.
  • Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Supported marketing and advertising efforts by creating marketing materials.
  • Crafted proposals and memos using desktop publishing and word processing software.
  • Negotiated and prepared contracts, bids and order forms.
  • Reviewed all details on incoming contracts and service agreements to keep pricing correct.
  • Negotiated changes and issued change orders and contract amendments.
  • Conducted research and compiled solicitation packages for contracting officer.
  • Administered contract change requests and resolution.
  • Handled all issue resolution tasks promptly to effectively maintain strong relationships with key contracts.
  • Managed progress, risk mitigation, issues and clarifications for vegetation management contracts.
  • Complied with regulations by crafting policies and procedures for all to follow.
  • Stayed abreast of all relevant OSHA and ANSI rules and regulations to keep organization compliant.
  • Provided updates on status of contract processes to upper management and other important personnel.
  • Managed subcontract administration and compliance and coordinated contract closeouts.
  • Revised and maintained master calendar for client appointments.
Payroll Administrator, 02/2015 to 02/2018
Altium La Jolla, CA,
  • Calculated and applied wage garnishments.
  • Produced and filed payroll reports every two weeks.
  • Managed payroll for employees at 125 different locations.
  • Worked with HR staff to accurately track and update paid time off.
  • Processed rehires, transfers, terminations, garnishments and withholdings.
  • Enforced established payroll-related policies, procedures and regulations and adherence to company and governmental policies.
  • Onboarded new employees in time reporting and payroll systems.
  • Followed all IRS guidelines and state regulations when submitting payroll taxes.
  • Supervised proper processing of garnishments, including child support and wage assignments.
  • Reported payroll utilizing ADP and administered employee benefits, including 401K program, insurance and vacation.
  • Improved accuracy of payroll journal entries by developing and implementing payroll reconciliation tool.
  • Coordinated payroll and resource allocation for ADP system.
Office Manager, 12/2012 to 08/2014
Bae Systems Peterson Air Force Base, CO,
  • Handled scheduling and managed timely and effective allocation of resources and calendars.
  • Oversaw day-to-day office operations, including receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
  • Coordinated office activities and operations to secure efficiency and compliance with company policies.
  • Managed office inventory and placed new supply orders.
  • Drafted manuals and resources for identifying access to services.
  • Mitigated regulatory risks by guaranteeing program requirements met compliance standards.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Cultivated community relations and worked with teams to optimize programs.
  • Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
  • Directed and oversaw daily activities of office personnel.
  • Culled knowledge of federal and state-level mandates to assess compliance across areas of operation.
  • Elevated customer satisfaction ratings by resolving client and case issues effectively.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Planned for major business changes, including system conversions and office moves.
Contract Administrator, 08/2009 to 10/2012
C&C Roofing City, STATE,
  • Reviewed all details on incoming contracts and service agreements to keep pricing correct.
  • Negotiated changes and issued change orders and contract amendments.
  • Managed and monitored contract change requests and facilitated resolution.
  • Checked information in company's database for accuracy and updated data with current information to maintain records.
  • Administered contract change requests and resolution.
  • Handled all issue resolution tasks promptly to effectively maintain strong relationships with key contracts.
  • Oversaw changes and coordinated change orders and contract reviews.
  • Strengthened documentation traceability, developing organizational systems for contracts, records, reports and agendas.
  • Provided updates on status of contract processes to upper management and other important personnel.
Education and Training
High School Diploma: , Expected in 05/2001
to
Hotchkiss High School - Hotchkiss, CO,
GPA:

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Resume Strength

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  • Personalization
  • Strong Summary
  • Target Job
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Resume Overview

School Attended
  • Hotchkiss High School
Job Titles Held:
  • Executive Assistant/Contract Administrator
  • Payroll Administrator
  • Office Manager
  • Contract Administrator
Degrees
  • High School Diploma