Proactive, self-directed and highly productive Office Manager/Executive Assistant with proven track record of managing day-to-day office operations and providing top-notch support to high-level executives in fast-paced environment. Ability to anticipate needs and keep execs on top of shifting schedules, demands, deadlines while maintaining high-level of confidentiality and composure.
Proactive, self-directed and highly productive Executive Assistant with proven track record of managing day-to-day office operations and providing top-notch support to senior executives in fast-paced environment. Ability to anticipate needs, exercise sound judgement and keep execs on top of shifting schedules, demands, deadlines while maintaining high-level of confidentiality and composure.
Proactive, self-directed and highly productive Executive Assistant with proven track record of managing day-to-day office operations and providing top-notch support to senior executives in fast-paced environment. Ability to anticipate needs, exercise sound judgement and keep execs on top of shifting schedules, demands, deadlines while maintaining high-level of confidentiality and unwavering poise.
- Organize and maintain multiple calendars - Project Management and Event planning - Coordinate extensive domestic and international travel - Strong verbal and written communication skills | - Cultivating partnerships & building trust |
- Superb organization and prioritization skills - Strong verbal and written communication skills | - Budget tracking & vendor management - Project Management and Event planning |
- Superb organization and prioritization skills - Strong verbal and written communication skills - Budget tracking & vendor management | - Project Management and Event planning |
- Provide executive support to General Manager
- Manage, update, and review complex exec schedules including the agenda and logistics of ad-hoc or recurring meetings
- Organize and manage travel arrangements and itineraries to support execs on the road
- Work with other EAs to plan and execute on meetings, dinners, and events
- Prepare and track invoices and expense reports
- Help execs build productive relationships inside and outside the company
- Provide executive support to General Manager
- Manage, update, and review exec schedules - including the agenda and logistics of ad-hoc or recurring meetings
- Coordinate all aspects of travel arrangements and itineraries
- Work with other EAs to plan and execute on meetings, dinners, and events
- Prepare and track invoices and expense reports
- Help execs build productive relationships inside and outside the company
- Provided executive support to two busy VPs and one SD on the International Corporate Affairs team
- Worked with other EAs and handled operational needs of the including facilities management, office renovation projects, maintenance and repair.
- Maintained ongoing reports and database, update and organize shared drives. Plan and coordinate team events such as birthdays/baby-showers/holiday parties/team building off-sites.
- Managed and tracked department budget, research and suggest cost-efficient measures to ensure spending is within approved budget. Purchase supplies, manage vendor relations and process high volume of invoices.
- Make sure the office is always clean, organized and welcoming. Bring and execute fresh ideas that foster company's fun and dynamic culture and ensure all company events run smoothly and are utmost fun
- Provided executive support to one VP and one SD on the International Corporate Affairs team
- Worked with other EAs and handled operational needs of the work space including facilities management, office renovation projects, maintenance and repair.
- Maintained ongoing reports and database, update and organize shared drives. Plan and coordinate team events such as birthdays/baby-showers/holiday parties/team building off-sites.
- Managed and tracked department budget, research and suggest cost-efficient measures to ensure spending is within approved budget. Purchase supplies, manage vendor relations and process high volume of invoices.
- Make sure the office is always clean, organized and welcoming. Bring and execute fresh ideas that foster company's fun and dynamic culture and ensure all company events run smoothly and are utmost
- Assist multiple busy executives within the International Corporate Affairs Department, keeping the executives informed about upcoming commitments and responsibilities. Manage multiple ever-changing calendars, schedule high volume of calls/meetings with high level of accuracy and attention to details. Arrange complicated domestic and international travels and prepare expense reports.
Operation Support – Handle all operational needs of the team including facilities management, office renovation projects, maintenance and repair. Maintain ongoing reports and database, update and organize shared drives. Plan and coordinate team events such as birthdays/baby-showers/holiday parties/team building off-sites.
Finance and Procurement - Manage and track department budget, research and suggest cost-efficient measures to ensure spendings are within approved budget. Purchase supplies, manage vendor relations and process high volume of invoices.
Chief Fun Officer - Make sure the office is always clean, organized and welcoming. Bring and execute fresh ideas that foster company's fun and dynamic culture and ensure all company events run smoothly and are utmost fun.
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