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Executive Assistant CEO Resume Example

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EXECUTIVE ASSISTANT CEO
Skills
Business Management * Problem-Solving * Budget Analysis * Project Management/Coordination * Project Lifecycle Purchasing *Executive Administrative Duties * Quality Assurance * Leadership and Development * Strategic Planning Effective Communication * Production Procedures * Resource Development * Peachtree Accounting QuickBooks * ULTI-PRO * Dispatching Software * S2000 * Microsoft Office Suite * Human Resources
Experience
Executive Assistant CEO, 02/2016 to CurrentMedistar Corporation － Houston, Texas
  • Maintain all W-9's for New Contractors and Vendors.
  • Maintain Calendar for CFO and CEO Enter all Deposits into Accounts Payable System Resonbile for preparing and routing all Employee Expense Reports to CFO Track all leases and Mattress Firm Corporate Office.
Project Coordinator and Executive Administrative Assistant, 12/2010 to 06/2016Houston, Texas
  • Purchasing Issue all P.
  • O's for Real Estate, Construction and Facilities to all Vendors and Contractors General Ledger to ensure that all Vendor Invoices and Tenant Improvement Allowances were correct Accounts Receivable all Vendor Invoices and General Contractor Invoices Accounts Payable accountable for payments to all General Contractors Responsible for all RFI, RFQ, RFB for construction and remodels Issue company standard contracts and all exhibits.
  • Maintained and received all AIA Documents Interrupt lease language for lease requirements for Tenant Allowance Applications.
  • Accountable for all Tenant Improvement Allowance applications to Landlords.
  • Create, update and distribute weekly Opening Store Projection Report.
  • Manage and perform administrative tasks for General Contractors.
  • Oversee the setup all utilities for acquisitions to insure smooth transition into Mattress Firm Corporation.
  • Help with rent commencement and turn-over dates from Landlord.
  • Maintain all W-9's for New Contractors and Vendors.
  • Also issue W-9's to landlords Prepare Correspondence for department Created Monthly and weekly reports for Department LOI's for specific lease information for Force Majeure and Tenant Improvement Allowances Facilities Coordination as needed for repairs to new stores Project Closeout Documents Release of Liens from all subcontractors and vendors SOX compliance rules Warranty Documents Disputed and Approve Force Majeure on all leases Travel Arrangements for EVP, VP of Real Estate, Project Managers Expense Reports for Project Managers and VP of Real Estate Calendar Management for all Project Managers and fill in for EVP and VP of Real Estate Shipping Coordination of all items required for build out of Retail Stores Insurance Certificates requested for landlord's and maintained all subcontractors Responsible for Tenant Allowance Reports for payables and receivables Key Accomplishments: Assisted in over 30 acquisitions with over 2000 stores.
  • Participated in Company going public in 2011.
Project Coordinator and Office Manager, 04/2007 to 11/2010Muse Construction, Ltd － Beaumont, Texas
  • Purchasing Issued all purchase orders for material and subcontractors General Ledger entries to insure all invoices and billings were correct Accounts Receivable responsible for all Subcontractor billings, Vendor Invoices and Credit Cards Accounts Payable responsible for all outgoing payments for entire company Responsible for all RFI, RFQ, RFB Issue company standard contracts and all exhibits.
  • Payroll Issued payroll for 8 employees Office Management over saw 7 people Safety Coordination held monthly safety meetings with all Subcontractors and Vendors that were on jobsite HR Responsibilities for staff of 7 people Handled job-site orientation for all new subcontractors.
  • Managed, developed and filed Workers Compensation Quarterly reports and claims.
  • Responsible for AIA Documents for billing owner and receiving from subcontractors Performed duties as a Subcontractor and Property Management Liaison.
  • Issued company standard contracts and all exhibits.
  • Processed payroll for employees weekly and maintained all W-9's.
  • Responsible for HUD documents/inspections, and city inspections.
  • Obtain and Maintain all W-9's from subcontractors and vendors and issuance as needed to owners Insurance Certificates responsible for receiving all subcontractor's and have certificates issued for company Travel Arrangements and Expense Reports for President Calendar Management for entire office Handled vendor negotiations to initiate savings on projects Key Accomplishments: Managed the building and development of construction teams: Started, opened and staffed the Beaumont, Texas Office from recruitment to qualification, to placement of over 300 subcontractors and several direct employees.
  • Played a critical role in the creating of company policies and procedures in the Beaumont Office and potential new offices.
  • Successfully turned over several projects to Clients Management Company.
  • Remained under budget and under deadline.
  • Successfully negotiated a savings on the contracts for vendors more than $150,000 in 3 years.
Education and Training
High School DiplomaWest Brook Sr. High School － Beaumont, Texas
Certificate in Business AdministrationDempsey's Business School － Beaumont, Texas
Activities and Honors
Energetic and passionate individual with over 10 years of experience Project Coordination, Executive Assistant and Accounting. Possesses exceptional leadership skills and a highly analytical focus for managing and supporting resource teams. Able to coordinate projects, develop detailed plans to accomplish goals and direct the integration of technical activities. Experienced in presenting and explaining proposals, reports and findings to clients. Capable of recruiting employees, assigning, directing, and evaluating work, and overseeing the development and maintenance of staff competence. Experience in analyzing technology, resource needs and market demand, to plan and assess the feasibility of projects. A self-starter with a proven skill-set for performing project planning, implementation and execution. Demonstrated ability to support multiple projects with medium to high complexity within rigid deadlines. Consistent track record of timely and exceptional service delivery. Able to efficiently synthesize project information and accurately establish project scope to best meet the needs of the organization. Capable of setting project costs and productivity benchmarks to increase revenue. Able to develop productive working relationships with stakeholders at all levels to build consensus. Experience in solving critical issues in a time-sensitive environment.
Skills
Accounts Payable, acquisitions, Administrative Duties, billings, Budget Analysis, Business Administration, Business Management, Maintain Calendar, Expense Reports, General Ledger, Office Management, Property Management, Purchasing, QuickBooks, repairs, SOX compliance, Travel Arrangements
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Resume Overview

Companies Worked For:

  • Medistar Corporation
  • Muse Construction, Ltd

School Attended

  • West Brook Sr. High School
  • Dempsey's Business School

Job Titles Held:

  • Executive Assistant CEO
  • Project Coordinator and Executive Administrative Assistant
  • Project Coordinator and Office Manager

Degrees

  • High School Diploma
    Certificate in Business Administration

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