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Executive Assistant Resume Example

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Professional Experience
03/2006 to 08/2015
Executive AssistantEMC CORPORATION － Cambridge, MA
  • Provide Executive Assistance to the Vice President, (OEM) Business Development/Global Account Management, as well as other senior executives within the Enterprise Content Division (ECD).
  • Successfully establish solid professional relationships throughout the organization with all levels of personnel and continuously focus on producing optimal results.
  • Design and create PowerPoint org charts for top-level executives Manage budgetary and logistical details for quarterly team meetings, consisting of 60 and more attendees, and develop agenda for presenters, using time management and organizational skills.
  • Negotiate favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events, saving at least $25K annually.
  • Arrange appropriate travel, visas, agendas, necessary contacts and country information.
  • Successfully manage several calendars of busy executives, simultaneously, and consistently update these executives of changes and updates in their schedules.
  • Collaborate with other administrative team members, human resources, and other teams on special projects and events.
  • Process and approve travel expenses and authorization requests, as needed, and approve time sheets each pay period, accordingly.
05/2003 to 03/2006
Executive/Program AssistantINTERSYSTEMS CORPORATION － Cambridge, MA
  • Successfully supported the CFO and Finance Division of a Healthcare Database company.
  • Provided executive assistance on various finance-related projects, as well as optimally organizing and distributing financial materials for monthly and quarterly meetings.
  • Coordinated monthly financial meetings in collaboration with worldwide country managers, and ensured all details were complete prior to the scheduled meetings.
  • Managed all administrative functions within the Finance team, both independently, as well as cooperatively, to produce strong results.
  • Worked directly with the CEO and HR Manager to coordinate candidate interviews and conduct resume screenings on a consistent basis throughout each hiring cycle.
01/1996 to 05/2003
Executive/Program AssistantE G & G TECHNICAL SERVICES, INC － Cambridge, MA
  • Directly assisted the Director of the SBIR Program with the coordination and planning of tradeshows and exhibits, and provided on-site assistance at these exhibits.
  • Performed editorial functions (proofreading, copy editing) on the annual DOT SBIR Solicitation Brochure, and continually updated the SBIR Website with new content information for all applicants.
  • Actively participated in budgetary activities relating to the annual budget for the SBIR Program, and helped in assessing the allotment of funds for various tradeshows and workshops.
  • Acted as the primary liaison between the Program Office and various internal departments to ensure the accurate and smooth transaction and communication of all business plans and marketing information relating to the SBIR Program.
01/1984 to 01/1996
Marketing AssistantWANG LABORATORIES, INC － Lowell, MA
  • Provided program and administrative support to the Marketing Manager, and coordinated all press and marketing materials to further enhance awareness and market outreach for CALS.
  • Exhibited strong attention to detail and excellent project management skills while coordinating and organizing tradeshows and exhibits, both independently, and also, in collaboration with Wang's Shows and Exhibits Group.
  • Provided solid organizational, communication, and time management skills in the development of proposals and presentations, and consistently demonstrated excellent interpersonal skills in assisting with on-site demonstrations at CALS exhibits.
EXECUTIVE ASSISTANT
Career Overview
Accomplished and professional Executive Assistant supporting senior-level executives within a global organization. Possesses solid organizational, communication, project management, leadership, and negotiation skills, and handles all internal matters professionally and in a timely manner. Consummate professional who maintains a positive attitude and strong work ethic at all times, and utilizes excellent writing, editorial, presentation, interpersonal, and analytical skills. Adept at coordinating international travel, organizing large scale meetings, and managing third party vendors. Highly self-motivated, with a strong work ethic.
Skill Highlights

MS Office Suite, SFDC, SAP/PROPEL, CONCUR


Articulate and well-spoken, Confidential, Professional


Strong Problem Solver, Social Media Research

Education
Bachelor of Arts: Journalism/InterdepartmentalUniversity of Massachusetts － Amherst, MAJournalism/Interdepartmental
Skills

Project Management, Organizational and Interpersonal Skills, MS Office suite, Problem Solving Skills.



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Resume Overview

Companies Worked For:

  • EMC CORPORATION
  • INTERSYSTEMS CORPORATION
  • E G & G TECHNICAL SERVICES, INC
  • WANG LABORATORIES, INC

School Attended

  • University of Massachusetts

Job Titles Held:

  • Executive Assistant
  • Executive/Program Assistant
  • Marketing Assistant

Degrees

  • Bachelor of Arts : Journalism/Interdepartmental

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