executive assistant resume example with 14+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
:
Professional Summary
Driven and resourceful Administrative professional with 15+ years of experience supporting work of high-achieving Executives. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments. Expert in strategic planning and organization and providing comprehensive support to company leaders. Goal-oriented with ability to meet long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication.
Skills
Advanced MS Office Suite
Schedule Management
Travel coordination through Concur, Ariba, and American Express Travel
Expense reporting
Filing and data archiving
Research Tools Knowledge - Bloomberg Terminal, Factiva, and Cision
Assisted the Former Global Head of Healthcare, the N.A. Head of Human Resources, the Global Chief Client Officer, and the N.A. Head of Brand Marketing.
Administrative duties included calendar management, booking national and international travel and restaurant reservations, inputting and submitting expense reports, and coordinating onsite/offsite meeting logistics, which include booking conference rooms, coordinating catering, AV, and local transportation.
Practice duties included sending out daily media alerts to the global healthcare team, checking the Bloomberg terminal for client related articles, occasionally coordinating travel for visiting employees and clients, creating and updating practice/client team org charts, formatting slides and printing out presentation decks for internal and external meetings, coordinating interviews between Human Resources and potential candidates, and executing group activities, such as happy hours, birthdays, and other special events.
Other duties included purchase order processing for vendors and consultants, getting new vendors and consultants added to the reporting system, opening Intercompany Work Orders (IWO), and liaising with contracting to ensure all contracts are approved by legal, fully executed and filed.
Assisted the Manager and Senior Manager in the Representative PR department and the occasional assistant to the Vice President of PR
Managed staff calendar using Lotus Notes, monitored phone lines, scheduled meetings and International conference calls between internal and external partners, coordinated national travel, prepared monthly expenses reports, processed vendor invoices, and responsible for ordering Avon products and office supplies
Updated department media tracker daily as well as crafted and sent out a weekly Representative media hits newsletter to National and International associates via Avon internal Sharepoint site
Responsible for updating and reconciling general and project specific budget trackers
In charge of constructing and shipping gift baskets to fulfill approved donation requests, sending out standard donation turndown letters, and updating the Avon North America donation request spreadsheet
Monitored and printed out all incoming correspondences from agency partners such as meeting agendas, recaps, plans, media updates, and presentation decks
Executive Assistant, - Angi Homeservices Inc. – Cincinnati, OH,
Executive Assistant to two Associate Vice Presidents in Brand Development and one Vice President in Public Relations
Monitored phone lines; drafted memos and correspondences; maintained files; organized and managed office inventory and equipment; maintained staff calendars utilizing Microsoft Outlook; updated PR contact list; scheduled daily appointments/meetings; arranged national travel; prepared weekly expense reports using the Ariba System
Handled special projects such as assembling media kits, selecting and sending skincare products as donations to specific charities and functions, assembled gift bags for celebrity events, drafted product specific how-to projects for corporate internet fun page, printed out and assembled presentation decks for internal corporate meetings
Researched and purchased the bestselling skincare lines and products found under prestige and mass market for internal patterning report
Implemented internal inventory database to keep track of competitive products on hand to prevent multiple purchases as well as organized and policed competitor product closet
Executive Assistant/Account Coordinator, 02/2005 - 08/2008 Ogilvy Public Relations Worldwide/ WPP – City, STATE,
Executive Assistant to Director of the New York office and the Managing Director of the Corporate Practice
Account Coordinator to four account teams in the Corporate Practice
Assisted in receptionist duties; drafted memos and correspondences; coordinated internal and external meeting and conference calls, maintained files; controlled office inventory and equipment; maintained staff calendars and contact list utilizing Microsoft Outlook; scheduled daily appointments/meetings; arranged worldwide travel and created detailed travel itineraries
Administered financial/billing work for the teams including budget trackers, timesheets, expense reports, vendor invoices and A/P, A/R follow up
Carried out special projects such as assembling media kits, media lists, white papers, presentation decks, doing client/competitor research, editing new business pitches, responsible for compiling daily media monitoring, scanning and emailing media paste-ups and assisting in the coordinating of client events
Responsible for generating reports and presentations for internal and external meetings
Coordinated departmental activities-monthly/weekly staff meetings, trainings and special events and celebrations
Education
BBA: Fashion Marketing And Management, Expected in - Berkeley College of New York - New York, NY, GPA: Status -
Associate of Applied Science: Accounting And Business Management, Expected in - Katharine Gibbs School - New York City - New York, NY, GPA: Status -
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