LiveCareer-Resume

executive assistant resume example with 7+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Summary

Highly-motivated Executive Assistant with desire to take on new challenges in the holistic health space. Strong work ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.

Skills
  • Administrative Support
  • Professional and Mature
  • Resilient and Adaptive
  • Intuitive
  • Strong Problem Solver
  • Verbal and Written Communication
  • Executive Schedule Management
  • Herbalism and Holistic Health
  • Mind Body Medicine
Experience
Executive Assistant, 06/2020 - Current
City National Bank Of Florida Delray Beach, FL,
  • Conducted research and collected and analyzed data to prepare reports and documents.
  • Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
  • Coordinated multiple schedules using online calendaring system.
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.
  • Collaborated with internal teams to support long-term research, marketing and ad hoc projects.
  • Prepared invoices and drafted memos for executives.
  • Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
  • Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Obtained signatures for financial documents and internal and external invoices.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Executed special objectives and projects in response to executive team and board member requests.
  • Facilitated communications by forwarding emails, transferring calls and filing documents.
  • Took detailed notes in meetings and disseminated information afterward.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Delivered optimal administrative, customer service and case management support.
  • Revised and maintained master calendar to coordinate meetings.
Assistant Project Manager, 03/2017 - 06/2020
Avison Young Savannah, GA,
  • Developed and tracked project milestones to drive on-time and on-budget project delivery.
  • Monitored design processes from conceptual phase through construction.
  • Submitted project deliverables to clients, consistently adhering to quality standards.
  • Conferred with project personnel to identify and resolve problems.
  • Submitted budget estimates, progress reports and cost tracking reports.
  • Procured and organized project documents, reports and files.
  • Monitored performance of project team members to provide performance feedback.
  • Provided financial support by preparing invoices and estimates for projects.
  • Developed project calendars and budgets to gauge progress and overall team success.
  • Produced thorough, accurate and timely reports of project activities.
  • Created project status presentations for delivery to customers or project personnel.
  • Maintained close connection with project personnel to quickly identify and resolve problems.
  • Scheduled inspections, preventative maintenance and repairs for company equipment.
  • Communicated with key stakeholders to determine project requirements and objectives.
  • Met with stakeholders to discuss project goals and needs.
  • Developed and updated project plans to document objectives, technologies, schedules and funding.
  • Tracked project deliverables, keeping assignments on task and on budget.
  • Identified project needs by reviewing project objectives and schedules.
Retail Associate and Front Desk Assistant, 06/2015 - 03/2017
Wagner Meats, LLC City, STATE,
  • Completed end-of-day reporting and balanced registers to maintain financial accuracy.
  • Answered telephones and greeted visitors to assist, answer questions and direct.
  • Handled payment processing and provided customers with receipts and proper bills and change.
  • Reviewed safety, health and sanitation processes.
  • Prepared HACCP, SOP and SSOP plans for execution.
  • Provided administrative support to coworkers, taking on additional tasks during high-volume periods.
  • Maintained important files, running reports and delivering updates on occupancy and revenue.
Education and Training
Bachelor of Science: Animal Sciences, Expected in 12/2013
-
University of Wyoming - Laramie, WY,
GPA:
Status -
Additional Information
  • Family Herbalist - studying under Commonwealth Holistic Herbalism and The School of Evolutionary Herbalism.
  • Independent study and dedicated interest in psychology through the lens of mind body medicine and spirituality.

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Resume Overview

School Attended

  • University of Wyoming

Job Titles Held:

  • Executive Assistant
  • Assistant Project Manager
  • Retail Associate and Front Desk Assistant

Degrees

  • Bachelor of Science

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