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Executive Assistant / Board Liaison Resume Example

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EXECUTIVE ASSISTANT / BOARD LIAISON
Professional Overview

A self-motivated, experienced, executive support professional seeking a challenging role to assist executive leadership in a health care related organization.

Highlights
  • Proficient in Microsoft Office
  • 12 years experience in assisting C-level positions, with accounting focus
  • Travel management
  • CEO & Board of Directors Liaison
Professional Recognition

Providence Life Services Hallmark of Caring honoree as nominated by peers for exemplifying Providence's mission and outstanding job performance.

Professional Experience
10/2006 - Current
Providence Life Services － Tinley Park, IL Executive Assistant / Board Liaison
  • Assists Chief Executive Officer.
  • Manages CEO's schedule, meetings, and attendance to national conferences.
  • Handles incoming mail and phone calls received for the CEO.
  • Coordinates CEO travel arrangements, including flights, hotel reservations, car service, and international travel excursions.
  • Serves as a professional representative of the CEO to clients and board members.
  • Coordinates executive team meetings, agendas, and minutes.
  • Participates as a member of the executive team and facilitates interdepartmental projects.
  • Designs a monthly overview for the executive team, including financial analysis and organizational metrics.
  • Designs PowerPoint presentations for CEO's speaking engagements.
  • Maintains corporate records and assures compliance with organization's bylaws.
  • Attends all Board of Directors meetings, prepares agendas and minutes.
  • Maintains corporate formalities for the parent board as well as multiple entity authorities.
  • Serves as a resource and processes all communication to the Board of Directors.
  • Plans an annual Board of Directors event to honor retirees and welcome incoming members.
  • Acts as corporate office manager in directing office related functions.
  • Plans and facilitates monthly staff gatherings and lunches for 100+ employees.
  • Works closely with the Chief Financial Officer on board and organizational requirements for various financing projects.
  • Collaborates with other administrative support members.
  • Coordinates registration for 40+ corporate staff to attend industry conferences.
11/2001 - 10/2006
Providence Life Services － Tinley Park, IL Administrative Assistant / Junior Accountant
  • Served as administrative assistant to the Chief Financial Officer, Vice President of Finance, Controller, Corporate Attorney, and Executive VP of Development.
  • Managed schedules, meetings, and travel accommodations.
  • Processed internal financial statements for various entities, including journal entries and account reconciliation.
  • Produced monthly metrics for the executive leadership's review.
  • Retained and balanced corporate office petty cash.
03/2001 - 11/2001
Providence Life Services － Tinley Park, IL Accounts Payable / Payroll Coordinator
  • Processed invoices and checks for the company's vendors.
  • Maintained a cash flow report to monitor cash availability.
  • Administered bi-weekly payroll for a division of the company for 200+ employees.
  • Managed monthly billing for 200+ clients and made bank deposits.
09/2000 - 03/2001
Hammond Clinic － Munster, IN Customer Service Representative
  • Checked patients into their medical appointments upon arrival.
  • Verified insurance coverage.
  • Reconciled a daily cash drawer.
  • Appropriately submitted medical claims to various insurance carriers.
05/1998 - 07/2000
Loyola University Medical Center － Maywood, IL Scheduler / Superuser / Patient Representative
  • Scheduled and pre-registered patients through a call system.
  • Served as a superuser for the hospital's scheduling system. (IDX)
  • Provided training for doctors and hospital staff.
  • Transitioned to a satellite office to serve as a patient representative in a pediatric setting.
  • Checked patients into appointments and verified insurance.
  • Organized medical records and processed medical records requests.
Education
2007
Trinity Christian College － Palos Heights, IL, 60463 Bachelor of Science: Business
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Resume Overview

Companies Worked For:

  • Providence Life Services
  • Hammond Clinic
  • Loyola University Medical Center

School Attended

  • Trinity Christian College

Job Titles Held:

  • Executive Assistant / Board Liaison
  • Administrative Assistant / Junior Accountant
  • Accounts Payable / Payroll Coordinator
  • Customer Service Representative
  • Scheduler / Superuser / Patient Representative

Degrees

  • Bachelor of Science : Business

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