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executive assistant accounting clerk resume example with 5+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - resumesample@example.com - -
Professional Summary

Enterprising Senior Executive Administrator with 10 years of experience. Expert in strategic planning and organization and providing comprehensive support to company leaders. Goal-oriented toward meeting long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication.

Skills
  • Proactive and Self-Motivated
  • Record Reconciliation
  • Reports and Financial Statements
  • Executive Schedule Management
  • Bookkeeping and Basic Accounting
  • Critical Thinking
  • Goal Minded
  • Detail-Oriented
  • Problem Solving
Work History
07/2021 to Current
Executive Assistant/Accounting Clerk Abm New Braunfels, TX,
  • Contributed to smooth business operations by planning and organizing meetings and conferences.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Coordinated travel arrangements by booking airfare, hotel and ground transportation.
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
  • Created expense reports, budgets and filing systems for management team.
  • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Managed complex calendar scheduling with focus on proper allocation of executive availability.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Streamlined bookkeeping procedures to increase efficiency and productivity.
  • Entered financial data into company accounting database for verification and reconciliation, maintaining accurate and current accounts at all times.
  • Led staff and vendors in providing high level of service for owner and guests.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Answered high volume of phone calls and email inquiries.
  • Executed basic banking and bookkeeping tasks.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Organized and coordinated conferences and monthly meetings.
11/2014 to 07/2017
Accounting Clerk Trocaire College Buffalo, NY,
  • Reconciled company accounts for credit cards, employee expenses and commissions.
  • Input high volume of monthly invoices 200+ with consistent accuracy.
  • Investigated daily variances and corrected errors to resolve discrepancies.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Managed expense, capitalization, amortization and spend data.
  • Created budgets and forecasts for management group to meet regular accounting deadlines.
  • Gathered financial information, prepared documents, and closed books.
08/2013 to 10/2014
Executive Assistant to the President Direct Hit Logistics City, STATE,
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Created expense reports, budgets and filing systems for management team.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
  • Organized and coordinated conferences and monthly meetings.
  • Handled incoming and outgoing mail, email and faxes.
  • Led staff and vendors in providing high level of service for owner and guests.
  • Organized and cared for clients' homes and properties by maintaining and preparing for arrival and daily living requirements.
  • Oversaw daily household activities for traveling clients.
  • Answered high volume of phone calls and email inquiries.
  • Coordinated events and worked on ad hoc projects.
  • Executed basic banking and bookkeeping tasks.
07/2011 to 06/2013
Administrative Assistant/Accounting Assistant Headquarter Toyota City, STATE,
  • Created detailed commission reports for clients and dealers both weekly and monthly.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Processed payments and documents such as invoices, journal vouchers, employee reimbursements and statements.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Implemented improvements to file systems and procedures.
  • Operated cash register for cash, check and credit card transactions with excellent accuracy levels.
  • Collected and authorized payments of guests.
  • Received and processed paperwork for titles, new license plates and renewals.
  • Prepared tax and title documents to submit all legal transfer work to DMV.
Education
Expected in
Associate of Arts: Accounting And Finance
Miami Dade College - Miami, FL
GPA:
Expected in 05/2012
High School Diploma:
City of Hialeah Educational Academy - Hialeah, FL,
GPA:
Certifications
  • CNP - Certified Notary Public

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Resume Overview

School Attended

  • Miami Dade College
  • City of Hialeah Educational Academy

Job Titles Held:

  • Executive Assistant/Accounting Clerk
  • Accounting Clerk
  • Executive Assistant to the President
  • Administrative Assistant/Accounting Assistant

Degrees

  • Associate of Arts
  • High School Diploma

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