Enterprising Senior Executive Administrator with 10 years of experience. Expert in strategic planning and organization and providing comprehensive support to company leaders. Goal-oriented toward meeting long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication.
Skills
Proactive and Self-Motivated
Record Reconciliation
Reports and Financial Statements
Executive Schedule Management
Bookkeeping and Basic Accounting
Critical Thinking
Goal Minded
Detail-Oriented
Problem Solving
Work History
Executive Assistant/Accounting Clerk, 07/2021 - Current B.F. Saul Company Hospitality – Chantilly, VA,
Contributed to smooth business operations by planning and organizing meetings and conferences.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Coordinated travel arrangements by booking airfare, hotel and ground transportation.
Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
Created expense reports, budgets and filing systems for management team.
Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
Processed travel expenses and reimbursements for executive team and senior management group.
Managed complex calendar scheduling with focus on proper allocation of executive availability.
Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Streamlined bookkeeping procedures to increase efficiency and productivity.
Entered financial data into company accounting database for verification and reconciliation, maintaining accurate and current accounts at all times.
Led staff and vendors in providing high level of service for owner and guests.
Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Answered high volume of phone calls and email inquiries.
Executed basic banking and bookkeeping tasks.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Worked with senior management to initiate new projects and assist in various processes.
Organized and coordinated conferences and monthly meetings.
Accounting Clerk, 11/2014 - 07/2017 Beth Israel Deaconess Medical Center – North Weymouth, MA,
Reconciled company accounts for credit cards, employee expenses and commissions.
Input high volume of monthly invoices 200+ with consistent accuracy.
Investigated daily variances and corrected errors to resolve discrepancies.
Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Managed expense, capitalization, amortization and spend data.
Created budgets and forecasts for management group to meet regular accounting deadlines.
Gathered financial information, prepared documents, and closed books.
Executive Assistant to the President, 08/2013 - 10/2014 Direct Hit Logistics – City, STATE,
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Created expense reports, budgets and filing systems for management team.
Processed travel expenses and reimbursements for executive team and senior management group.
Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
Organized and coordinated conferences and monthly meetings.
Handled incoming and outgoing mail, email and faxes.
Led staff and vendors in providing high level of service for owner and guests.
Organized and cared for clients' homes and properties by maintaining and preparing for arrival and daily living requirements.
Oversaw daily household activities for traveling clients.
Answered high volume of phone calls and email inquiries.
Coordinated events and worked on ad hoc projects.
Executed basic banking and bookkeeping tasks.
Administrative Assistant/Accounting Assistant, 07/2011 - 06/2013 Headquarter Toyota – City, STATE,
Created detailed commission reports for clients and dealers both weekly and monthly.
Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Processed payments and documents such as invoices, journal vouchers, employee reimbursements and statements.
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Monitored premises, screened visitors, updated logs and issued passes to maintain security.
Implemented improvements to file systems and procedures.
Operated cash register for cash, check and credit card transactions with excellent accuracy levels.
Collected and authorized payments of guests.
Received and processed paperwork for titles, new license plates and renewals.
Prepared tax and title documents to submit all legal transfer work to DMV.
Education
Associate of Arts: Accounting And Finance, Expected in - Miami Dade College - Miami, FL GPA:
High School Diploma: , Expected in 05/2012 - City of Hialeah Educational Academy - Hialeah, FL, GPA:
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