Executive Assistant Resume Example

• Assigned administrative and clerical support duties within various Departments at Memorial Sloan Kettering Cancer Center.
• Giving executive, administrative, and technical support as needed within the Department of Nursing's Evidence Based Practice and Research Division.
• Provided administrative and IT support to the Nurse Manager and Director in the Nursing Quality Management Department.
• Transcribed medical documents in an Oncology clinic for a patient as part of an assignment with the Department of Volunteer Services.
• Coordinated and organized all administrative aspects of the office of the Chairman of Laboratory Medicine.

• Worked at the New York City Queens Hospital under the supervision of the Greeted patients at the Front Desk of the OB/GYN and the Adult Primary Care clinics; phone coverage.
• Scheduled patient appointments and assisted in verifying patient medical insurance; assisted with data entry.
• Completed data entry using MS Excel and MS Access for Departmental Administration as needed.

• Worked under the direction of the Assistant Director and Supervisor of the Operations/Quality Department at EmblemHealth.
• Reviewed, revised and updated outdated managed care documents from assigned Departments within the company.

• Assisted the Director of Onsite Patient Navigation Sustainability in a grant funded program geared toward establishing and maintaining the patient navigation programs at specific sites within Brooklyn, New York.
• Completed the American Cancer Society's "100 day" training program which taught management techniques, patient navigation methods of communication and evaluation, and event planning for ACS programs, such as, Race for the Cure, Relay for Life, and Daffodil Days; attended American Cancer Society meetings, reported to webinars, and teleconferences.

• Completed administrative functions under the supervision of the Administrator, Patient Care, Assistant Vice President of Health Information Management, Director, Quality Assurance, and Physician Advisor within the Utilization/Case Management Department.
• Complied with the Joint Commission's National Core Measures by completing a complete data dictionary utilizing the hospital's EMR system, to create MS Excel spreadsheets and MS Access databases which displayed HMO denials and IPRO quality concerns.
• Assisted the management team in preparing materials in response to regulatory bodies, i.e.
• IPRO, JCAHO and NYSDOH; prepared for and recording minutes; supervised three Clerks; assisted in submitting bi-weekly Departmental Payroll.

• Performed P/T seasonal literacy and mathematical assessments for students in an afterschool program in a NYCHA Community Center in the Brownsville section of Brooklyn, New York.
• Utilized computer technology to enhance student learning and productivity.
• Attended meetings that were designed to think of ways to enhance the Community Center; assisted the Community Center Director.

• Provided administrative and executive assistance to the Director, Associate Director and Risk Managers of the Risk Management Department at Montefiore Medical Center.
• Provided Front Desk Coverage; phone coverage; drafted correspondence; organized and maintained files; data entry using MS Excel.

• Provided administrative/medical secretarial support to the Director, Leukemia and Myeloproliferative Disorders using administrative skills, knowledge of medical terminology, and IT skills in the Department of Hematology & Medical Oncology.
• Downloaded and assisted in the preparation of pharmaceutical CDAs and protocol submissions for the Director relating to all phase II clinical trial studies.
• Received, logged and delivered patient slides from the Pathology lab; re-typed edited patient visitation notes; assembled and filed patient charts; and assisted the Data Manager with MS PowerPoint presentations.
• Scheduled the Director's travel arrangements; organized the Director's academic and clinical calendar.

• Provided administrative support to the Chief, Div.
• of Nuclear Medicine and the Chief, Spine and Extremity CT.
• Performed digital imaging of x-ray and MRI slides and created MS PowerPoint presentations.
• Faxed DEXA scan (bone density) interpretation; performed medical transcription; typed legal letters; provided phone coverage; assisted Department Administrators by distributing patient completing data for and distributing "pain log" surveys to physicians.

ADMINISTRATIVE ASSISTANT. Hospital for Special Surgery, NY, NY 08/06 – 09/06

•Responsible for report processing for DEXA scan (bone density) interpretation.

•Sorted and distributed patient “Pain Log “reports.

•Performed digital imaging of x-ray and MRI slides in order to create MS PowerPoint presentations for orthopaedic lectures.

ADMINISTRATOR ASSISTANT 07/05

•Performed Executive Secretarial duties for the office of the Vice President of Clinical Practice Evaluation at New York Presbyterian Hospital. Responsibilities included telephone coverage, responding to emails on behalf of the VP, collecting and distributing mail, MS Outlook calendar management, and greeting C level Executives.

SUPERVISOR AIDS EDUCATION PROGRAM 4/05 - 06/05

•Supervised Peer Education Specialists in the Infectious Disease Clinic at Columbia Presbyterian Medical Center's AIDS Program. Performed needs assessments and collected data for statistical analysis.

•Performed Executive Secretarial duties for the office of the Vice President of Clinical Practice Evaluation at New York Presbyterian Hospital.