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Executive Assistant Resume Example

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EXECUTIVE ASSISTANT
Professional Summary

Skilled and detailed professional with approximately 12 years' experience coordinating, planning and supporting daily operational and administrative functions in healthcare, information technology and educational/social service settings.

Core Qualifications

Microsoft Office Suite 2010; Adobe Photoshop CC; Adobe Reader XI; SAS Learning Edition 4.1; ClinStar; Meditech; UNITY; EAGLE; QuadraMed CPR UltiView; EDAR; GHX; C-MORE; Microsoft Works; Groupwise; medical terminology; medical transcription 25-30wpm and typing 40 wpm.

RefWorks; PubMed; OVID; EndNote X7.2; SciQuest; e-Time; UltiPro;

Experience
Executive Assistant
January 2013 to Current
Ascend Performance Materials - Alvin , TX
  • Worked at Memorial Sloan Kettering Cancer Center providing high level administrative, assistance to the Chair and Vice-Chair, Laboratory Medicine.
  • Planned meetings, coordinated academic and clinical calendars.
  • Organized IRB study samples and sent study results to pharmaceutical companies.
  • Assisted in the gathering and organization process for the reappointment of Departmental Faculty members.
  • Processed travel requests, petty cash vouchers, check requests, and vacation requests.
  • Appointed at Woodhull Medical & Mental Health Center's Risk Management Department to work under the direction of the Sr.
  • Risk Management.
  • Collected occurrence reports from Nursing and Psychiatry Administration in order for Departmental review; Performed data entry on all occurrences within a MS Excel spreadsheet; Scanned and labeling occurrences.
  • Created tables and bar graphs which displayed certain occurrences using MS Excel and then converted them into Adobe, MS Word, and MS PowerPoint presentations.; Maintained the Senior Associate Director, Risk Management's calendar and performing administrative tasks as needed.
  • Retrieved medical charts from Health Information Management and mailed them to requesting law firms and insurance companies; Coordinated materials, scheduled conference rooms and recorded minutes for Ethics Committee Meetings.
Administrative Assistant
July 2012 to December 2012
Hearst Communications - Boone , IA
  • Assigned administrative and clerical support duties within various Departments at Memorial Sloan Kettering Cancer Center.
  • Giving executive, administrative, and technical support as needed within the Department of Nursing's Evidence Based Practice and Research Division.
  • Provided administrative and IT support to the Nurse Manager and Director in the Nursing Quality Management Department.
  • Transcribed medical documents in an Oncology clinic for a patient as part of an assignment with the Department of Volunteer Services.
  • Coordinated and organized all administrative aspects of the office of the Chairman of Laboratory Medicine.
Medical Secretary II/Clerical Associate Lvl. IV
July 2011 to February 2012
Nasdaq Omx Group, Inc. - Utah , IN
  • Worked at the New York City Queens Hospital under the supervision of the Greeted patients at the Front Desk of the OB/GYN and the Adult Primary Care clinics; phone coverage.
  • Scheduled patient appointments and assisted in verifying patient medical insurance; assisted with data entry.
  • Completed data entry using MS Excel and MS Access for Departmental Administration as needed.
Content Specialist
January 2011 to March 2011
Ally - Remote , GA
  • Worked under the direction of the Assistant Director and Supervisor of the Operations/Quality Department at EmblemHealth.
  • Reviewed, revised and updated outdated managed care documents from assigned Departments within the company.
Coordinator, Patient Navigation
July 2010 to September 2010
Hearst Communications - Harlan , IA
  • Assisted the Director of Onsite Patient Navigation Sustainability in a grant funded program geared toward establishing and maintaining the patient navigation programs at specific sites within Brooklyn, New York.
  • Completed the American Cancer Society's "100 day" training program which taught management techniques, patient navigation methods of communication and evaluation, and event planning for ACS programs, such as, Race for the Cure, Relay for Life, and Daffodil Days; attended American Cancer Society meetings, reported to webinars, and teleconferences.
Data Manager
September 2009 to April 2010
Hearst Communications - Plainview , TX
  • Completed administrative functions under the supervision of the Administrator, Patient Care, Assistant Vice President of Health Information Management, Director, Quality Assurance, and Physician Advisor within the Utilization/Case Management Department.
  • Complied with the Joint Commission's National Core Measures by completing a complete data dictionary utilizing the hospital's EMR system, to create MS Excel spreadsheets and MS Access databases which displayed HMO denials and IPRO quality concerns.
  • Assisted the management team in preparing materials in response to regulatory bodies, i.e.
  • IPRO, JCAHO and NYSDOH; prepared for and recording minutes; supervised three Clerks; assisted in submitting bi-weekly Departmental Payroll.
Consultant, Educational Services
February 2009 to September 2009
Hearst Communications - Savannah , GA
  • Performed P/T seasonal literacy and mathematical assessments for students in an afterschool program in a NYCHA Community Center in the Brownsville section of Brooklyn, New York.
  • Utilized computer technology to enhance student learning and productivity.
  • Attended meetings that were designed to think of ways to enhance the Community Center; assisted the Community Center Director.
Administrative Assistant
October 2008 to January 2009
Hearst Communications - Scottsdale , AZ
  • Provided administrative and executive assistance to the Director, Associate Director and Risk Managers of the Risk Management Department at Montefiore Medical Center.
  • Provided Front Desk Coverage; phone coverage; drafted correspondence; organized and maintained files; data entry using MS Excel.
Administrative Assistant
July 2007 to June 2008
Weill Cornell Medical Center - City , STATE
  • Provided administrative/medical secretarial support to the Director, Leukemia and Myeloproliferative Disorders using administrative skills, knowledge of medical terminology, and IT skills in the Department of Hematology & Medical Oncology.
  • Downloaded and assisted in the preparation of pharmaceutical CDAs and protocol submissions for the Director relating to all phase II clinical trial studies.
  • Received, logged and delivered patient slides from the Pathology lab; re-typed edited patient visitation notes; assembled and filed patient charts; and assisted the Data Manager with MS PowerPoint presentations.
  • Scheduled the Director's travel arrangements; organized the Director's academic and clinical calendar.
Administrative Assistant
September 2005 to September 2006
Hospital For Special Surgery - City , STATE
  • Provided administrative support to the Chief, Div.
  • of Nuclear Medicine and the Chief, Spine and Extremity CT.
  • Performed digital imaging of x-ray and MRI slides and created MS PowerPoint presentations.
  • Faxed DEXA scan (bone density) interpretation; performed medical transcription; typed legal letters; provided phone coverage; assisted Department Administrators by distributing patient completing data for and distributing "pain log" surveys to physicians.
ADMINISTRATIVE ASSISTANT
April 2005 to August 2005
Temporary Excellence, Inc - City , STATE

ADMINISTRATIVE ASSISTANT. Hospital for Special Surgery, NY, NY 08/06 – 09/06

•Responsible for report processing for DEXA scan (bone density) interpretation.

•Sorted and distributed patient “Pain Log “reports.

•Performed digital imaging of x-ray and MRI slides in order to create MS PowerPoint presentations for orthopaedic lectures.


ADMINISTRATOR ASSISTANT 07/05

•Performed Executive Secretarial duties for the office of the Vice President of Clinical Practice Evaluation at New York Presbyterian Hospital. Responsibilities included telephone coverage, responding to emails on behalf of the VP, collecting and distributing mail, MS Outlook calendar management, and greeting C level Executives.


SUPERVISOR AIDS EDUCATION PROGRAM 4/05 - 06/05

•Supervised Peer Education Specialists in the Infectious Disease Clinic at Columbia Presbyterian Medical Center's AIDS Program. Performed needs assessments and collected data for statistical analysis.

•Performed Executive Secretarial duties for the office of the Vice President of Clinical Practice Evaluation at New York Presbyterian Hospital.


Education
MPH : Community Health Education/Health Care Administration, 1996Hunter College School of Health Sciences - City, State, United States

Graduate program which taught students about illnesses, sicknesses and diseases. In addition, my studies included health care policy and promotion in ambulatory care facilities and international health.

Bachelor of Arts : Zoology/English, 1991Connecticut College - City, State, United Stated

I studied Zoology (part of the Biology Department) with a minor in English.

Certifications

New York City Department of Health Certifications: 

Crisis Intervention

Infection Control and Right-to-Know

HIV Medical and Technical Overview

PPD Testing and Reading

Administration of Vaccines

Lead Paint Inspection

XRF Machine Operation

Languages
Language proficiency in intermediate level French and Spanish.
Skills

MS Office, meeting/event coordination, medical terminology

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Resume Overview

School Attended

  • Hunter College School of Health Sciences
  • Connecticut College

Job Titles Held:

  • Executive Assistant
  • Administrative Assistant
  • Medical Secretary II/Clerical Associate Lvl. IV
  • Content Specialist
  • Coordinator, Patient Navigation
  • Data Manager
  • Consultant, Educational Services
  • ADMINISTRATIVE ASSISTANT

Degrees

  • MPH : Community Health Education/Health Care Administration , 1996
    Bachelor of Arts : Zoology/English , 1991

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