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Executive Assistant Resume Example

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EXECUTIVE ASSISTANT
Professional Summary

Adaptable and resourceful Executive Assistant with 10+ years of experience supporting work of high-achieving Executives.Track record supporting professional needs with well-organized precision. Flexible and graceful in managing high-volume workloads in rapidly changing environments.

Work History
Executive Assistant, 02/2016 to CurrentCompany Name - City, State
  • Support President / CEO, 10 member Senior Leadership Team, and 30 member Board of Trustees while maintaining confidentiality.
  • Assist Director of HR with facilitation of high level candidate searches, policy revisions and candidate travel.
  • Coordinate initiative for Mission, Vision and Core Values.
  • Coordinate company events (employee welcome, staff retreat, holiday party, employee recognition).
  • Tracked all expenses and inventory purchases against budget guidelines.
  • Building Proctor, responsible for work requests, maintenance issues, emergencies, and vendor work requests.
  • Orchestrate successful Board meetings and staff training's, including associated travel for attendees, facilities and support services.
  • Coordinate domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Manage administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Write and distribute executive meeting agendas and minutes to department heads and executive team members.
  • Execute special objectives and projects in response to executive team and board member requests.
  • Prepared monthly reports, including payment and account reconciliations and financial statements.
Aqua Fitness Instructor, 05/2007 to CurrentCompany Name - City, State
  • Established fitness routines for eight cardio aqua fitness classes.
  • Aqua Fitness Certified.
  • CRP and First Aid Certified - Red Cross.
  • Increased class participation by 20%.
  • Attend annual training and development opportunities.
Program Manager, 10/2010 to 01/2016Company Name - City, State
  • Primary account and financial records budgets manager responsible for account reconciliation of 80+ accounts in accordance with University and State fiscal policies.
  • Established analytical and program summary reports each month for Director of Education Abroad to track program costs.
  • Outstanding writing and editing skills, specifically with international organizations, to manage over 30 Financial Aid Consortium Agreements.
  • Excellent interpersonal skills, including ability to interact with a wide range of people, including culturally diverse communities, in a consistently welcoming and positive manner.
  • Excellent organizational and analytical skills, (charges, payments and scholarships for 900+ students annually).
  • Grew international internship opportunities by 15% with six new international contracts in two years.
  • Established and managed domestic and international travel for over 300 CSU students annually.
  • Manage Education Abroad incoming exchange program and logistics for over 85 students annually.
Administrative Assistant III, 11/2009 to 09/2010Company Name - City, State
  • Primary receptionist responsible for greeting incoming guest, answering, screening and directing phone calls, taking messages, and scheduling staff member appointments.
  • Managed administrative logistics of events planning, including contract signing, fee collection, event booking and event promotions.
  • Supervised student workers and enter payroll for 15 student employees.
  • Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
Education
Master of Arts, Tourism Management, 2016
COLORADO STATE UNIVERSITY - City, State
Bachelor of Science, Animal Science/Agricultural Business, 1996
Colorado State University - City, State
Accomplishments
  • Reduced home office expenses by more than 10% by implementing new company division policies.
  • Experience and training in intercultural relations and adjustment.
  • Collaborated with President / CEO and HR Director in the development of hiring best practices and SOP's.
Skills
  • Advanced MS Office Suite: Word, Adobe Photoshop, Outlook, PowerPoint, Publisher, Excel.
  • Google Suites Proficient: (Gmail, Google Drive, Google Calendar)
  • Video Conferencing: (Skype, Zoom, GoTo Meeting, Blue Jeans)
  • Advanced Travel Coordination (International and Domestic)
  • Master Calendar Management & Planning (CEO, Board of Trustees, President)
  • Event and Conference Planning (200+ attendees)
  • Prepare and Manage Executive Budget
  • Develop and Maintain Standard Operating Procedures
  • Excellent Communication and Problem-Solving Skills
  • Customer Relations (Phone, Email, In-Person)
  • Colorado Notary
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Resume Overview

School Attended

  • COLORADO STATE UNIVERSITY
  • Colorado State University

Job Titles Held:

  • Executive Assistant
  • Aqua Fitness Instructor
  • Program Manager
  • Administrative Assistant III

Degrees

  • Master of Arts , Tourism Management 2016
    Bachelor of Science , Animal Science/Agricultural Business 1996

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