executive assistant resume example with 18+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
Home: (555) 432-1000
Cell:
resumesample@example.com
:
Professional Summary
Driven and resourceful administrative professional with 17+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Skills
Meeting Agendas and Minutes
Project Management
Advanced MS Office Suite Proficiency
Interpersonal Communications
Process Improvement
Information Confidentiality
Executive Support
Self Starter
QuickBooks Expertise
Confidentiality and Discretion
Reports and Financial Statements
Board of Directors Support
Social Media Knowledge
AR/AP
Payroll
Work History
Executive Assistant, 05/2006 to Current Click Up – Salt Lake City, UT,
Processed travel expenses and reimbursements for executive team.
Organized and coordinated conferences and quarterly meetings.
Developed and maintained automated alert systems for important deadlines.
Handled confidential and sensitive information with discretion and tact.
Transcribed meeting minutes to support executive team and board of directors.
Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Updated and maintained confidential databases and records.
Wrote reports, executive summaries and newsletters.
Worked with executive team to initiate new projects and assist in various processes.
Created and managed office systems to efficiently deal with documentation.
Organized logistics and materials for each meeting and took detailed notes for later dissemination to board of directors.
Answered high volume of phone calls and email inquiries.
Validated and recorded invoices and resolved discrepancies with vendors.
Prepared and mailed account statements to vendors and kept meticulous correspondence documentation.
Presented monthly, quarterly and annual statements to support financial planning.
Managed invoices, payments and deposits, maintaining accurate expenditure records.
Recorded deposits, reconciled monthly bank accounts and tracked expenses.
Maintained inventory of office supplies and placed orders.
Provided front-end website development using WordPress, Hubspot, and other editing software.
Configured and purchased domains for websites.
Administrative Assistant, 01/2006 to 05/2006 Marriott International – Anchorage, AK,
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Restocked supplies and placed purchase orders to maintain adequate stock levels.
Managed filing system, entered data and completed other clerical tasks.
Volunteered to help with special projects of varying degrees of complexity.
Assisted coworkers and staff members with special tasks on daily basis.
Administrative Assistant, 04/2004 to 07/2005 Marriott International – Ashburn, VA,
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Restocked supplies and placed purchase orders to maintain adequate stock levels.
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
Liaised between clients and vendors and maintained effective lines of communication.
Facilitated timely delivery of special projects to meet organizational and departmental objectives.
Evaluated and selected scenes for pacing, entertainment value, and continuity, trim shots and edit content.
Worked tight deadlines with team or independently and made quick creative editing decisions to maintain high quality of work.
Combined text, video and other composited elements onscreen to create logical, coherent layouts.
Utilized demonstrable technical, editorial and creative storytelling skills in editing, producing and design.
Contributed new ideas and looked for ways to improve content editing and processes.
Volunteered to help with special projects of varying degrees of complexity.
Updated and maintained confidential databases and records.
Coordinated events and worked on ad hoc projects.
Education
Associate of Arts: English, Expected in to Sierra College - Rocklin, CA, GPA:
Affiliations
Board Member and Administrative Director for Freeform Portland, a low-power FM local radio station that is volunteer operated and community supported.
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