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Executive Assistant Resume Example

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EXECUTIVE ASSISTANT
Professional Summary
Highly organized and detail oriented executive assistant with over 20 years experience who is adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives.
Skills
  • Excellent communication skills
  • Results-oriented
  • Self-directed
  • Strong interpersonal skills
  • Event planning
  • Accurate and detailed
  • Excellent planner and coordinator
  • Accurate and detailed
  • Advanced MS Office Suite knowledge
  • Resourceful
  • Dedicated team player
  • Pleasant demeanor
  • Extensive vocabulary
  • Proofreading
  • Advanced clerical knowledge
  • Multi-line phone proficiency
  • Conference planning
  • Critical thinker
  • Project planning
  • Employee training and development
Work History
Executive Assistant, 04/2013 to 08/2014
Blue Cross Blue Shield Association – Washington, DC
  • Support for Executive Director of Federal Employee Programs Act as a liaison between Executive Director and Staff to ensure coordination of day to day issues Ensure the organization of the Executive Director with respect to files and resource materials Order Supplies Staff & Catering as needed Organize and Plan Executive meetings, Outings & Staff meetings Answer and screen phone calls for Executive Director Heavy calendar Management for Executive Director and direct reports.
  • Ensure the coordination of commitments for the Executive Director Organize travel arrangements for Domestic and International Administrative Support for Plan Management Team Reconcile and Maintain expense reports for executive director.
  • Managed the CEO's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
  • Tracked and maintained monthly and year end vendor rebates.
  • Frequently used word processing, spreadsheet, database and presentation software.
Executive Assistant to CEO, 03/2011 to 12/2011
Spacenet, Inc – Mclean, Virginia
  • Direct Executive Level Support for CEO of Government Solutions Daily coordination of CEO files and resources Manage and maintain executive schedules Prepare and maintain purchase requisitions using SAP Open, sort and distribute incoming mail Administrative Support for Government Solutions Team Prepare responses to correspondence containing routine inquiries Answer and screen phone calls Conference planning and coordination for multiple events Support for Government Solutions Team Create and submit expense reports Extensive and Complex Travel Arrangements Maintain departments meeting schedules and itinerary.
Executive Assistant, 11/2007 to 03/2011
Booz Allen Hamilton, Inc – McLean, Virginia
  • Direct Executive Level Support for Director of Defense Contracts Perform a wide variety of daily executive administrative duties Heavy & Complex calendar management for Director Process Contract Modifications, Task Orders and New Awards Answer and screen phone calls Process & Maintained Visit Authorization Request Forms Administrative Support for Defense Contracts Team Conference planning and coordination for multiple events Create and submit expense reports Extensive Domestic and International Travel Arrangements Maintain departments meeting schedules and itinerary.
Administrative Support Specialist, 09/2005 to 05/2007
American Trucking Associations – Alexandria, Virginia
  • Provide direct support to Director of Safety Department Prioritize and Manage multiple projects simultaneously Compose and write business letters Maintain departments meeting schedules and itinerary Created PowerPoint presentations for executive meetings Answer and screen phone calls Scheduled travel for director and staff.
  • Developed and maintained an internal client filing system.
  • Frequently used word processing, spreadsheet, database and presentation software.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Created expense reports, budgets and filing systems.
Executive Assistant, 12/2001 to 10/2002
General Dynamics Decisions Systems – Arlington, Virginia
  • Scheduling meetings & travel arrangements.
  • Answering phones.
  • Setting up video conferences.
  • Filing typing etc.
  • Created expense reports, budgets and filing systems.
  • Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
  • Processed travel expenses and reimbursements.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Supported the human resources department in the annual employee review process to manage performance merit increases.
Office Administrator, 08/1999 to 11/2001
Robbins-Gioia LLC – Alexandria, Virginia
  • Data entry processing of all new clients for firm Process business card requests for all employees Create and type memos and letters Focal point for general office supplies Assist Human Resources with monthly new employee orientation.
  • Compiled and analyzed sales and marketing reports. 
  • Created expense reports, budgets and filing systems.
  • Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
  • Supported the human resources department in the annual employee review process to manage performance merit increases.
  • Directed administrative functions for the directors, principals, consultants and key managers.
Executive Secretary, 11/1989 to 01/1999
ReliaStar United Services Life Insurance – Arlington, VA.
  • Scheduled travel for Vice President, meetings,.
  • Maintain budget and project accrual worksheets for consultants.
  • Replenished and maintained monthly departmental supplies.
  • Minor Troubleshooting to department's office equipment.
  • Managed the CEO's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
  • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
  • Created expense reports, budgets and filing systems.
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
  • Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
  • Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
  • Processed travel expenses and reimbursements.
  • Supported the human resources department in the annual employee review process to manage performance merit increases.
  • Located and attached appropriate files to incoming correspondence requiring replies.
  • Developed and maintained an internal client filing system.
  • Coordinated dealer visitations, company special events and other employee morale functions.
Education
Bachelor of Science: Human Resource Management , Current
Capella University - Minneapolis, MN
Business Administration Human Resource Management
Certifications
Public Notary - Commonwealth of Virginia
Registration Number: 7216882
Expires: October 31, 2017
Skills
accrual, administrative, Administrative Support, Adobe Acrobat, Photoshop, Adobe Photoshop, budget, conferences, Contracts, clients, Data entry, Filing, Forms, general office, Government, Human Resources, law, letters, Lotus Notes, Director, materials, meetings, Access, Excel, mail, Microsoft Office, Powerpoint, PowerPoint presentations, Microsoft Publisher, Word, office equipment, PeopleSoft, QuickBooks, Reporting 8, Safety, SAP, Scheduling, Answering phones, phone, Travel Arrangements, Troubleshooting, Typing, type, video, Visio
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Resume Overview

Companies Worked For:

  • Blue Cross Blue Shield Association
  • Spacenet, Inc
  • Booz Allen Hamilton, Inc
  • American Trucking Associations
  • General Dynamics Decisions Systems
  • Robbins-Gioia LLC
  • ReliaStar United Services Life Insurance

School Attended

  • Capella University

Job Titles Held:

  • Executive Assistant
  • Executive Assistant to CEO
  • Administrative Support Specialist
  • Office Administrator
  • Executive Secretary

Degrees

  • Bachelor of Science : Human Resource Management , Current

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