Executive Assistant Resume Example Usnavy

EXECUTIVE ASSISTANT

Summary

Executive Assistant skilled at multi-tasking and maintaining strong attention to detail. Known for leveraging professionalism and superior communication skills to meet executives and company needs.

Skills

Articulate and well-spoken
Proper phone etiquette

Professional and mature
Meticulous attention to detail

Experience

Executive Assistant
Dahlgren, VAUSNavy/Oct 2019 to Apr 2020

Served as Executive Assistant to Command Captain, Executive Officer and Command Master Chief providing high-level support on broad range of business initiatives.
Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
Scheduled large-scale corporate meetings and events and recorded meeting minutes.
Presented PowerPoint presentations for monthly divisional meetings with top-level executives.
Planned and executed corporate meetings, lunches and special events for groups of 10+ employees.
Coordinated meeting and event logistics for senior management, including executives and board of directors.
Maintained professional administrative discretion.
Worked directly with Public Affairs Officers to plan and execute special projects to support Command programs.
Scheduled Board of Directors meetings and coordinated development of meeting materials and agendas.
Maintained office supplies by checking stocks and placing orders.
Kept executives up to date on changing business information by documenting meetings, tracking documentation and collecting team data.
Supported clerical needs of more than 3 executives, including taking messages, scanning documents and routing business correspondence.
Answered phones and emails for Captain, Executive Officer, and Command Master Chief with efficiency and appropriate responses.
Addressed and responded to incoming correspondence.
Maintained master calendar for client appointments and appearances.
Scheduled and planned meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations.
Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
Provided logistical support to visiting executives, coordinating with other Executive Assistants to arrange accommodations, transportation and personal assistance.
Restocked office and break room supplies independently to maximize team productivity.
Managed sensitive information with discretion while providing administrative support to executive teams.
Collaborated with other administrative team members, human resources and finance department on special projects and events.
Facilitated accurate schedule management and event coordination for senior leadership.
Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
Represented executives in conferences, in person and via e-conferences.
Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Handled and distributed all incoming and outgoing mail for 3-member executive team.

Clerical Administrator
New London, CTUSNavy/May 2016 to Aug 2018

Implemented office efficiency improvements to streamline task delegation.
Proofed classified documents to keep all correspondence free of grammar errors.
Monitored office supply use and stock levels, placing replenishment orders as needed.
Tracked usage of office supplies and placed orders to maintain inventory levels.
Documented office procedures and processes into Microsoft Excel for use by all administrative personnel.
Created, updated and maintained detailed documents and spreadsheets by creating professional charts, pivots and filters.
Coordinated office activities to streamline operations and promote compliance with organizational policies.
Proofread and typed correspondence for business leaders.
Administered physical and digital filing systems, keeping records well-organized and easily retrievable by team members.
Managed and anticipated clerical needs of company employees, including copying, faxing and file management.
Created professional memoranda, letters copy for Regional Material Offcier, meeting expected deadlines for distribution.
Achieved results in ambiguous environment with high level of accuracy and attention to detail.
Facilitated communication through effective management of incoming correspondences, including phone calls, emails and letters.
Input classified data into system, adhering to all procedures to keep information private.

Dispatch Security Officer
Norfolk, VAUSNavy/Nov 2011 to Apr 2016

Monitored and authorized entrance and departure of employees, visitors and other persons.
Provided friendly and professional assistance to employees, visitors and customers.
Maintained stamina during long periods of sitting, walking, standing or driving while remaining focused and vigilant.
Analyzed and produced course-of-action reports and escalated issues to management in typical and crisis situations.
Communicated with team members and building management via radio, telephones, computers and proprietary Microsoft Office software.
Detected emergency situations using alarm equipment, through keen listening and close observation to respond appropriately to alarms.
Deterred criminal activity, vandalism and general misconduct by providing expert and highly visible security presence on carrier.
Monitored access control systems, including CCTV systems for nefarious activities such as theft and unauthorized entry.
Secured personnel and premises by inspecting buildings, patrolling property and monitoring surveillance cameras.
Warned violators of rule infractions and escorted unauthorized persons off premises.
Triaged problems quickly and provided precise and clear information while working under minimum supervision.
Acted as first-responder for medical emergencies, incoming calls and code red situations prior to arrival of paramedics and law enforcement.
Warned persons of rule infractions or violations and evicted violators from premises.
Monitored premises and recorded all activity in daily officer report for submission to Watch Commander at close of shift.
Completed required shift logs and reports, highlighting routine activities, suspicious circumstances and critical incidents.
Called police and fire departments during emergency situations, administering first aid and CPR until arrival.
Investigated disturbances and used proportional and strategic responses to handle different types of issues.
Followed established security and safety procedures and posted orders to include enforcement of company rules, policies and regulations.
Sounded alarms and brought in relevant authorities in case of fire or criminal activities.
Administered basic first aid to injured and ill individuals and assisted paramedics with providing advanced assistance and patient transport.
Monitored building and property entrances and exits to detect intrusions and protect assets.
Protected company assets against theft or damage by conducting frequent building and grounds patrols.

Education and Training

High School DiplomaClassical High School2003Lynn, MA

Resume Overview

Companies Worked For:

USNavy

School Attended

Classical High School

Job Titles Held:

Executive Assistant
Clerical Administrator
Dispatch Security Officer

Degrees

High School Diploma

Executive Assistant Resume Example

Resume Score: 80%

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