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Executive Assistant Resume Example

Resume Score: 80%

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EXECUTIVE ASSISTANT
Summary

Executive Assistant skilled at multi-tasking and maintaining strong attention to detail. Known for leveraging professionalism and superior communication skills to meet executives and company needs.

Skills
  • Articulate and well-spoken
  • Proper phone etiquette
  • Professional and mature
  • Meticulous attention to detail
Experience
Executive Assistant
Dahlgren, VA
USNavy/Oct 2019 to Apr 2020
  • Served as Executive Assistant to Command Captain, Executive Officer and Command Master Chief providing high-level support on broad range of business initiatives.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Scheduled large-scale corporate meetings and events and recorded meeting minutes.
  • Presented PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Planned and executed corporate meetings, lunches and special events for groups of 10+ employees.
  • Coordinated meeting and event logistics for senior management, including executives and board of directors.
  • Maintained professional administrative discretion.
  • Worked directly with Public Affairs Officers to plan and execute special projects to support Command programs.
  • Scheduled Board of Directors meetings and coordinated development of meeting materials and agendas.
  • Maintained office supplies by checking stocks and placing orders.
  • Kept executives up to date on changing business information by documenting meetings, tracking documentation and collecting team data.
  • Supported clerical needs of more than 3 executives, including taking messages, scanning documents and routing business correspondence.
  • Answered phones and emails for Captain, Executive Officer, and Command Master Chief with efficiency and appropriate responses.
  • Addressed and responded to incoming correspondence.
  • Maintained master calendar for client appointments and appearances.
  • Scheduled and planned meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Provided logistical support to visiting executives, coordinating with other Executive Assistants to arrange accommodations, transportation and personal assistance.
  • Restocked office and break room supplies independently to maximize team productivity.
  • Managed sensitive information with discretion while providing administrative support to executive teams.
  • Collaborated with other administrative team members, human resources and finance department on special projects and events.
  • Facilitated accurate schedule management and event coordination for senior leadership.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Represented executives in conferences, in person and via e-conferences.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Handled and distributed all incoming and outgoing mail for 3-member executive team.
Clerical Administrator
New London, CT
USNavy/May 2016 to Aug 2018
  • Implemented office efficiency improvements to streamline task delegation.
  • Proofed classified documents to keep all correspondence free of grammar errors.
  • Monitored office supply use and stock levels, placing replenishment orders as needed.
  • Tracked usage of office supplies and placed orders to maintain inventory levels.
  • Documented office procedures and processes into Microsoft Excel for use by all administrative personnel.
  • Created, updated and maintained detailed documents and spreadsheets by creating professional charts, pivots and filters.
  • Coordinated office activities to streamline operations and promote compliance with organizational policies.
  • Proofread and typed correspondence for business leaders.
  • Administered physical and digital filing systems, keeping records well-organized and easily retrievable by team members.
  • Managed and anticipated clerical needs of company employees, including copying, faxing and file management.
  • Created professional memoranda, letters copy for Regional Material Offcier, meeting expected deadlines for distribution.
  • Achieved results in ambiguous environment with high level of accuracy and attention to detail.
  • Facilitated communication through effective management of incoming correspondences, including phone calls, emails and letters.
  • Input classified data into system, adhering to all procedures to keep information private.
Dispatch Security Officer
Norfolk, VA
USNavy/Nov 2011 to Apr 2016
  • Monitored and authorized entrance and departure of employees, visitors and other persons.
  • Provided friendly and professional assistance to employees, visitors and customers.
  • Maintained stamina during long periods of sitting, walking, standing or driving while remaining focused and vigilant.
  • Analyzed and produced course-of-action reports and escalated issues to management in typical and crisis situations.
  • Communicated with team members and building management via radio, telephones, computers and proprietary Microsoft Office software.
  • Detected emergency situations using alarm equipment, through keen listening and close observation to respond appropriately to alarms.
  • Deterred criminal activity, vandalism and general misconduct by providing expert and highly visible security presence on carrier.
  • Monitored access control systems, including CCTV systems for nefarious activities such as theft and unauthorized entry.
  • Secured personnel and premises by inspecting buildings, patrolling property and monitoring surveillance cameras.
  • Warned violators of rule infractions and escorted unauthorized persons off premises.
  • Triaged problems quickly and provided precise and clear information while working under minimum supervision.
  • Acted as first-responder for medical emergencies, incoming calls and code red situations prior to arrival of paramedics and law enforcement.
  • Warned persons of rule infractions or violations and evicted violators from premises.
  • Monitored premises and recorded all activity in daily officer report for submission to Watch Commander at close of shift.
  • Completed required shift logs and reports, highlighting routine activities, suspicious circumstances and critical incidents.
  • Called police and fire departments during emergency situations, administering first aid and CPR until arrival.
  • Investigated disturbances and used proportional and strategic responses to handle different types of issues.
  • Followed established security and safety procedures and posted orders to include enforcement of company rules, policies and regulations.
  • Sounded alarms and brought in relevant authorities in case of fire or criminal activities.
  • Administered basic first aid to injured and ill individuals and assisted paramedics with providing advanced assistance and patient transport.
  • Monitored building and property entrances and exits to detect intrusions and protect assets.
  • Protected company assets against theft or damage by conducting frequent building and grounds patrols.
Education and Training
High School DiplomaClassical High School2003Lynn, MA
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Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

Companies Worked For:

  • USNavy

School Attended

  • Classical High School

Job Titles Held:

  • Executive Assistant
  • Clerical Administrator
  • Dispatch Security Officer

Degrees

  • High School Diploma

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