Executive Assistant resume example with 20+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
Professional Summary
Human Resources Position Detail-oriented [Job Title] with extensive experience supporting senior executives in large corporate environments. Organized and efficient Executive Assistant with [Number] years supporting top-tier executives in finance, sales and accounting. Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Administrative professional possessing a strong desire to learn and grow professionally. Proficient in MS Office. Reliable [Job Title] with a keen focus on detail, accuracy and the impact of the finished product. Expertise in Microsoft Office and QuickBooks software. Ambitious and motivated [Job Title] bringing [Number] years of experience supporting multiple senior vice presidents, executive directors and senior partners. Executive administrative support professional offering versatile office management, planning and marketing skills. [Job Title] with [Number] years providing administrative support for executive-level staff, including coordinating complex travel arrangements and schedules. Office Assistant with [Number] years of billing and coding, patient charting, insurance claims and appointment scheduling in a busy medical office setting. Highly organized and detail-oriented [Job Title] with more than [Number] years experience supplying thorough, organized administrative support to [Number] senior executives. Organized [Job Title] versed in coordinating management meetings, high-level conference calls, special events and travel arrangements for top executives. [Job Title] who continually maintains a positive attitude while interacting with demanding clients. Serves as the primary point of contact for both in-house and external phone and website queries. Office Assistant with [Number] years of billing and coding, patient charting, insurance claims and appointment scheduling in a busy medical office setting. Technically-adept [Job Title] with advanced knowledge of MS Office Suite and experience creating Excel databases and PowerPoint presentations for top executives. [Job Title] who goes above and beyond basic administrative tasks and takes on multiple projects at once. Excellent work ethic and strength in boosting company morale. Quality-focused [Job Title] committed to approaching administrative tasks with tenacity and attention to detail. Highly organized and meticulous Administrative Assistant with experience in corporate office settings. Hard-working, multi-tasking Executive Assistant with outstanding telephone, scheduling and documentation skills. Enthusiastic and well-organized Administrative Assistant with solid background in data entry, schedule management and event planning. Detail-oriented and driven Executive Assistant with expertise in problem solving and managing daily office functions. Experienced Office Manager with a strength in managing multiple projects simultaneously and fostering a cohesive staff. [Job Title] skilled at streamlining processes and documentation. Areas of expertise include benefits administration, payroll processing and employee relations. HR Coordinator who brings [Number] years developing efficient payroll and benefits processes within corporate human resources settings. Adept at learning new industry laws and standards, as well as incorporating relevant best practices into new planning and coordination. HR Coordinator versed in developing efficient and effective employee relations policies. Focused on increasing employee satisfaction and retention. Human Resources Coordinator with extensive background in payroll processing, accounting and finance. Proficient in ADP and QuickBooks software. Results-oriented Human Resources Coordinator with [Number] years in all aspects of human resources management. Highly effective communicator who excels at building relationships at all organizational levels. HR professional highly effective at verifying that all documentation is properly authorized and supported according to company policies, regulatory practices and legal requirements. HR Coordinator offering well-rounded background in human resources, accounting and administration. Skilled in preparing and analyzing staffing metrics and reporting. [Job Title] offering [Number] years of staff training and development experience. Resourceful and hardworking with vast knowledge of regulatory record keeping practices. [Job Title] successful at helping new employees adjust to company culture and feel valued in their new roles. Driven [Job Title] bringing an innovative approach to human resource management while creating a team-driven environment that fosters room for development and growth. Thorough HR Generalist equipped with the analytical skills necessary to process a continuous influx of benefits applications and legal compliance forms. Creative [Job Title] dedicated to developing unique employee orientation and training programs that will generate a loyal and knowledgeable staff. Hard-working Human Resource Specialist who is highly efficient in time-critical situations. Skillfully prioritizes and manages all aspects of the payroll process. Dedicated HR professional with strong grasp of employment laws, compliance issues and benefits plans. Successfully introduces process improvements and staff-development initiatives to drive corporate goal attainment. HR Generalist adept at managing long and detailed task lists on a daily basis. Conducts interviews and performs all recruiting functions in a professional manner. Human Resources Associate with comprehensive background in employee relations, recruiting, compensation and benefits. Human Resources Associate with comprehensive background in employee relations, recruiting, compensation and benefits. Detail-oriented [Job Title] with [Number] years in benefits and payroll. Assures ongoing compliance with federal and state laws. [Job Title] with expertise in performance management, succession planning and process improvement. Strategic planner with strong communication skills and attention to detail. Organized [Job Title] possessing strong interpersonal skills. Creates business partnerships and builds trust with managers and employees to create a positive work environment. HR executive who is a dynamic leader, team player and motivator. Experienced Personal Assistant successful at minimizing hassles and alleviating client concerns by effectively coordinating schedules, planning events, running errands and handling childcare and household tasks. [Job Title] capable of contributing to team projects while demonstrating individual leadership and success in data entry, management and administrative support. Efficient, accurate and detail-oriented Personal Assistant who takes initiative and has an innate drive to succeed. Highly motivated to expand knowledge and skills. Highly capable Personal Assistant skilled at prioritizing tasks with ease. Brings several years of experience supporting executives with careers that are both high stress and high profile. High-powered [Job Title] bringing [Number] years experience as an Executive Assistant in a fast-paced office environment. Strengths include advanced computer skills and strong research ability.
  • Excellent communication skills
  • Results-oriented
  • Self-directed
  • Strong interpersonal skills
  • [Number] WPM typing speed
  • Event planning
  • Accurate and detailed
  • Excellent planner and coordinator
  • Advanced MS Office Suite knowledge
  • Resourceful
  • Dedicated team player
  • Compensation and benefits
  • AR/AP
  • Advanced clerical knowledge
  • Multi-line phone proficiency
  • Conference planning
  • Schedule management
  • Critical thinker
  • Project planning
  • Employee training and development
  • Filing and data archiving
  • Professional phone etiquette
  • Excellent communication skills
  • Flexible
  • Accurate and detailed
  • Excellent planner and coordinator
  • Works well under pressure
  • Human resource laws knowledge
  • Appointment setting
  • Accounting familiarity
  • Payroll
  • Invoice processing
  • Travel administration
  • Spreadsheet management
  • Spreadsheet management
  • HIPAA compliance
  • Report analysis
  • Employee training and development
  • Filing and data archiving
  • Critical thinker
  • Schedule management
  • Conference planning
  • Payroll processing
  • Exit interviews
  • Time management
  • Background checks
  • ADP
  • Detail-oriented
  • Benefits and payroll coordination
  • Time management
University of Phoenix Lamirada, CA Expected in Current Associate of Arts : Business Administration/Management - GPA :
  • Business Writing seminar
  • Coursework in Business Administration, Communications and Accounting
  • Extensive administrative support training
  • Coursework in Organizational Behavior, Compensation, Labor Relations and Recruitment
  • Information Processing Assistant Certificate
  • Office Administration coursework
Work History
Atara Biotherapeutics - Executive Assistant
Thousand Oaks, CA, 01/2010 - Current
  • My responsibilities as Executive Assistant are to provide support services to all plant personnel, including but not limited to processing bi-weekly payroll for 75+ exempt and non-exempt employees, payroll reports, managing employee medical files and employment recruiting.
  • Coordinating and managing company open houses, offsite events, such as corporate meetings, and holiday events.
  • Perform HRIS data entry and process personnel actions for new hires/promotions/changes/terminations.
  • Monitor and ensure compliance with all federal, state and local labor laws.
  • Coordinate travel arrangements for plant manager as well as second level managers.
  • Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Supported the human resources department in the annual employee review process to manage performance merit increases.
  • Processed travel expenses and reimbursements.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Frequently used word processing, spreadsheet, database and presentation software.
  • Reconciled and processed expense reports for 50 plus internal and field personnel.
  • Coordinated dealer visitations, company special events and other employee morale functions.
  • Developed and maintained an internal client filing system.
  • Managed the CEO’s complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
  • Managed office supplies, vendors, organization and upkeep.
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Directed guests and routed deliveries and courier services.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Opened and properly distributed incoming mail.
  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Organized all new hire, security and temporary paperwork.
  • Compiled company information and related material and distributed it to candidates.
  • Assessed urgency and priorities before accepting or declining appointments and meetings with the CEO.
  • Obtained signatures for financial documents and internal and external invoices.
  • Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
  • Served as corporate liaison between the finance, IT and marketing departments.
  • Processed client rebate reconciliation, reporting and check requests.
  • Participated in the creation of the company’s employee manual including training and development.
  • Processed accounts receivable and accounts payable.
  • Liaised with vendors to order and maintain inventory of office supplies.
  • Composed and drafted all outgoing correspondence and reports for managers.
  • Prepared and distributed payroll for staff of [Number] direct reports.
  • Oversaw daily office operations for staff of [Number] employees.
  • Audited employee personnel, medical and payroll files to ensure we remained in compliance with Federal and State employment laws??????
Atara Biotherapeutics - Executive Assistant
South San Francisco, CA, 1998 - 01/2010
  • Performed a variety of key investor-relations functions, addressing inquiries of current and potential shareholders, communicating with marketing department regarding investor-relations initiatives, and maintaining investor database.
  • Developed spreadsheets to improve and inform quality and risk-assessment initiatives.
  • Prepared meeting agendas and carefully monitored all action items.
  • Facilitate communication between foreign and domestic shareholders.
  • Managed accounts payable, receivable, and payroll.
  • Oversaw administrative budget, prepared expense reports and credit card/bank reconciliations.
  • Purchased all hardware and software, performed application upgrades, and trained staff in use of office computer resources.
  • Oversaw a wide variety of administrative functions, supporting all director-level projects and information-management processes.
  • Compiled and analyzed data from monthly reports to prepare directors' presentations to executive management.
  • Developed internal correspondence that facilitated effective communication and transfer of information between five regional offices.
- Power Producer CA
, , Current - Current
  • Employed with an IPP that provides electricity to power over 1 million homes and businesses in southern California.
  • Awarded a bonus in recognition of managing the addition of more than [Number] staff members from another company office location.
  • Oversaw implementation of new phone system which resulted in more cost-effective service.
  • Training
    • Responsible for training all new employees to ensure continued quality of customer service.
    • Management Support
      • Ensured smooth operations by supporting executive team.
      • Event Planning -
        Successfully planned and executed corporate meetings, lunches and special events for groups of 100+ employees.
      • Training
        • Responsible for training all new employees to ensure continued quality of customer service.
        • Training
          • Responsible for training all new employees to ensure continued quality of customer service.
          • Training
            • Responsible for training all new employees to ensure continued quality of customer service.
            • File Management -
              Prepared monthly reports for records, closed terminated records, completed final audit of charts and insured that all documentation has been received and filed.
            • Computer Proficiency -
              Created PowerPoint presentations that were successfully used for business development.
            • Data Reporting -
              Compiled statistical data, such as patient admissions, discharges, deaths, births and types of treatment given.
            • Monthly Reporting -
              Organized billing and invoice data and prepared accounts receivable and expected revenue reports for controllers.
          • Human Resources -
          • Recorded and filed employee benefit, salary and annual evaluation information.
        • Data Entry -
          Reviewed and updated client correspondence files and scheduling database.
      • Technology Proficient - SAP Implementation and Crossover from previous system of record
        Developed a strong knowledge of hardware and software while keeping abreast of new applications that increased efficiency and productivity for management and clients.
    • Policy Development -
      Developed and implemented employee manual outlining all proper business procedures and office policies.
  • Inventory Management
    • Managed inventory and office budgeting for supplies for busy office of [Number].
accounts payable, administrative, bank reconciliations, budget, bi, hardware, credit, data entry, database, documentation, executive management, fast, HRIS, HR, investor-relations, logistics, director, managing, marketing, meetings, MS Office, office, payroll, Personnel, Policies, presentations, processes, quality, recruiting, risk-assessment, SAP, sound, spreadsheets, travel arrangements, upgrades

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • University of Phoenix

Job Titles Held:

  • Executive Assistant
  • Executive Assistant
  • Power Producer CA


  • Associate of Arts

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: