LiveCareer-Resume

executive assistant resume example with 14+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Professional Summary

To become associated with a company where I am able to utilize my management, administrative, human resources and customer service experience. While gaining further experience, enhancing the company’s productivity and reputation. Dedicated professional with history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Dedicated [Industry] professional with history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Driven and resourceful administrative professional with [Number]+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Skills
  • Calendar and Scheduling Software
  • Administrative Oversight
  • Call Routing
  • Correspondence and Memos
  • Meeting Minutes
  • Customer Service
  • Verbal and Written Communication
  • Administrative Support
  • Document Filing and Retrieval
  • Critical Thinking
  • Travel Arrangement Coordination
  • Work Prioritization
  • Payroll Processing
  • Administrative Policies
  • Time Management
  • Detail-Oriented
  • Staff Training
  • Decision Making
  • Goal Minded
  • Team Leadership
  • Conflict Resolution
  • Training Schedule Setup
  • Honest and Ethical
  • Microsoft Office
  • Problem Solving
  • Reliable and Responsible
  • File Maintenance
  • Analytical Thinking
  • Meeting Scheduling
  • Relationship Building
  • Work Coordination
  • Performance Assessments
Education
Belhaven University , Expected in Master : Leadership, Human Resources - GPA :
Belhaven University , Expected in Bachelor : Health Administration - GPA :
Velma Jackson Magnet High School , Expected in High School Diploma : - GPA :
Work History
Brookfield Asset Management Inc - Executive Assistant
Houston, TX, 05/2021 - Current
  • Maintain calendars of events and personal agendas for the CEO and uses independent judgement and discretion when arranging interviews
  • Coordinates travel schedules and make reservations
  • Organizes and schedules meeting for the Board of Directors and CEO
  • Assist the CEO in the operation and supervision of specific programs, projects, and/or workers/employees
  • Acts as liaison and representative of the CEO to the Health Center’s staff, other Healthcare organizations and general public
  • Prepares and processes reports, legal documents, requests and other paperwork
  • Serves as administrative superiors for administrative assistants in the absence of the Clinical Financial Officer, Medical Director, Dental Director and Optometry/WIC Director
  • Maintains department/program files and records for example: news article, grants, proposal affiliation, etc
  • Drafts and prepares correspondences
  • Maintain calendars of events and personal agendas for the CEO and uses independent judgement and discretion when arranging interviews
  • Continue the responsibilities of the CEO in her absences as directed
  • Uses analytical abilities in resolving problems and issues as they arise
  • Complies data and prepares statistical reports
  • Coordinates travel schedules and make reservations
  • Organizes and schedules meeting for the Board of Directors and CEO
  • Organize and coordinates conferences and monthly meetings.
  • Process travel expenses and reimbursements for executive team and senior management group.
  • Produce accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Creates expense reports, budgets and filing systems for management team.
  • Screens calls and emails and initiated actions to respond or direct messages for managers.
  • Transcribes minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Updates executives on changing business needs by thoroughly documenting internal and client meetings.
  • Works collaboratively with auditors throughout reviews, offering assistance and clerical support.
  • Trains junior office staff in correct procedures and reporting requirements.
Vitamin World - Program Administrator I
Aurora, IL, 08/2019 - 05/2021
  • Supervised overall daily operations of Direct Care Services component of the Unit
  • Conducted investigations concerning allegations of suspected abuse and neglect of clients
  • Maintained inventory of equipment to provide an accurate account of items assigned to the Unit
  • Monitored to ensure that required monthly reports are submitted
  • Monitored to ensure that environmental/maintenance/housekeeping needs of the cottages are reported and documented
  • Conducted disciplinary actions in order to correct deficiencies in personnel performance
  • Interviewed applicants and hire qualified persons for vacant positions
  • Reviewed personnel requests for accuracy and completion
  • Determined applicant's eligibility for appointment, promotion, etc
  • Made verbal job offers to selectees
  • Initiated personnel actions in HR Smart
  • Tracked action item deadlines (i.e Personnel actions) to ensure time frames are met
  • Used computer systems to store, retrieve, manipulate and track data
  • Responded telephonically to applicants' requests for information on job announcements
  • Responded via e-mail to applicants' requests for information on job announcements
  • Prepared standard letters, memos, and notices
  • Provided ongoing direction and leadership for program operations.
  • Scheduled and supervised staff meetings to discuss new ideas and update participants on program details and milestones.
  • Collaborated with various teams to uncover issues, identify applicable solutions and offer guidance.
  • Maintained and updated project related documents.
  • Interacted with customers and clients to identify business needs and requirements.
  • Pitched and built new programming strategies and one-off feature shows to boost audience interests and diversify offerings.
  • Orchestrated smooth and efficient program development by collaborating cross-functionally across departments.
It’s Fashion - Store Manager
City, STATE, 08/2007 - 08/2019
  • Recruit, train, and supervise staff
  • Answered customer queries; other management duties as needed
  • Verbal and written communication
  • Implemented Policy and procedures.
  • Managed store employees successfully in fast-paced environment through proactive communication and positive feedback.
  • Completed point of sale opening and closing procedures.
  • Maximized sales and minimized shrinkage through excellent customer service and adherence to standard practices.
  • Maintained proper product levels and inventory controls for merchandise and organized backroom to facilitate effective ordering and stock rotation.
  • Coached sales associates in product specifications, sales incentives and selling techniques, significantly increasing customer satisfaction ratings.
  • Set effective store schedules based on forecasted customer levels, individual employee knowledge and service requirements.
  • Approved regular payroll submissions for employees.
  • Rotated merchandise and displays to feature new products and promotions.
  • Supervised guests at front counter, answering questions regarding products.
  • Reviewed and monitored scheduling, purchases and other expenses to maintain quarterly budget.
  • Coached sales associates on product knowledge by using wide variety of training tools.
  • Promoted team collaboration, performance and efficiency by fostering healthy environments focused on mutual success.
  • Upheld and communicated store programs and standards to employees for optimal quality, freshness, safety and cleanliness.
  • Reconciled daily sales transactions to balance and log day-to-day revenue.
  • Scheduled and led weekly store meetings for all employees to discuss sales promotions and new inventory while providing platform for all to voice concerns.
  • Protected store from loss or theft by setting and enforcing clear security policies.
  • Rotated stock to achieve optimum appeal and minimize shrinkage.
  • Applied performance data to evaluate and improve operations, target current business conditions and forecast needs.
  • Reviewed performance data to monitor and measure productivity, goal progress and activity levels.
  • Delivered positive results by controlling monthly operations budget and limiting financial discrepancies.
  • Minimized on-site cash with frequent deposits and high accuracy in predicting operations.
  • Developed new store location from ground up by hiring and training efficient team.
  • Analyzed and interpreted store trends to facilitate planning.
  • Maintained strong knowledge in handling of perishable products in dairy, meat and produce departments.
  • Set, enforced and optimized internal policies to maintain responsiveness to demands.
  • Established and administered annual budget with controls to prevent overages, minimize burn rate and support sustainability objectives.
  • Bolstered sales volume by implementing incentive program and initiating advanced employee training.

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Resume Overview

School Attended

  • Belhaven University
  • Belhaven University
  • Velma Jackson Magnet High School

Job Titles Held:

  • Executive Assistant
  • Program Administrator I
  • Store Manager

Degrees

  • Master
  • Bachelor
  • High School Diploma

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

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