Executive Assistant resume example with 15+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Profile
To utilize my broad range of organizational skills ad my ability to make sound independent judgements in a challenging position that will provide greater responsibility.
  • Executive Management Support
  • Self-starter
  • Strategic Planning
  • Time Management

  • Analytical problem solving
  • Critical Thinking
  • Microsoft Office Suite
  • Organizational Skills
Relevant Experience
  • Developed and implemented first ministry manual outlining all proper business procedures and office policies.
  • Improved office organization by compiling quarterly budget reports, financial spreadsheets, organizational charts and company data reports using advanced Microsoft Excel functions.
  • Increased volunteer base by 40%.

04/2014 to 2016 Executive Assistant Avia | Chicago, IL,

Enhances executive's effectiveness by providing informtion management support; representing the executive to others.

  • Maintain confidence and protected operations information confidential.
  • Completes projects by assigning work to clerical staff; following up on results.
  • Managed inventory and placed new supply orders. 
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional.
04/2010 to 04/2014 Affiliate Relations Manager Carestream | Va, VA,

Responsible for the organization and maintenance of 43 volunteer organized Affiliate Chapters of Sisters Network Inc.

Manage affiliate programs, services and special events to ensure Sisters Network's mission fulfilled and chapter goals and objectives are met.

  • Responsible for guiding overall strategy, direction and implementation of new Affiliate Chapters 
  • Designed all aspects of new Affiliate Chapter training manual.
  • Cultivated productive leadership team to drive improvements in each respective community.
  • Oversaw operations for 43 Affiliate Chapters located in 20 states.
  • Analyzed program effectiveness with standard metrics.
  • Maximized Affiliate Chapter retention by creating positive work environment.
10/2009 to 04/2010 Contractor Sisters Network Inc | City, STATE,

Responsible for the logistics, planning and management for the Stop the Silence® First Breast Cancer 5K Walk/Run at Emancipation Park Houston, TX.

  • Organized planning committee by developing role and responsibilities for each committee chair
  • Drafted form letters to each identified committee chair
  • Negotiated contracts with outside vendors to minimize costs to the organization
  • Oversaw scheduling for the day of activities of over 300 volunteers.
  • Defined appropriate metrics and measurements to drive results. .
1999 to 2008 Program Director/Director Dress For Success Houston | City, STATE,

Responsible for the daily high-level direction and operational management of Dress for Success Houston (DFSH).

Program Management:

  • Assisted with the development and management of the annual strategic plan for DFSH suiting and employment retention programs.
  • Developed, managed, coordinated and increased employment retention and client development projects. 
  • Organized various forums such as trainings and career panel discussions.
  • Recruited and managed qualified community organizations, government agencies, social services agencies and academic institutions.
  • Recruited and retained volunteers from local businesses to serve as speakers for the employment retention program.
  • Developed, implemented and managed five new programs for the employment retention and client development projects.
  • Coordinated and managed Ameri-Corps Vista Volunteer Program.
  • Developed program budgets for employment retention activities
  • Managed proper and accurate collection and reporting of financial and performance data.


  • Supervised, trained and evaluated performance of three staff members, program interns and volunteers.

Fund Development:

  • Assisted in preparation of DFSH grant applications efforts Coordinated and managed annual fundraising events.
  • Secured over $15,000 for employment retention scholarship program.
  • Secured an in-kind donation from EDS to develop a new database system for DFSH valued at over $40,000.

Community Relations:

  • Coordinated DFSH Advisory Board, serving as a liaison.
  • Researched and determined needs to develop effective programs and services.
  • Identified diverse underserved women's communities and strategies
  • Managed and sustained mutually supportive relationships and partners.
  • Obtained formal commitments and collaborating plans with key social services, academic institutions, businesses, public-private partnerships, funding agencies and other organizations.
Expected in 2005 Bachelor of Science | Business Management University of Phoenix, Phoenix, AZ GPA:
2010-current Youth Federation Football and Cheer Board Member           
2016 - current Atascocita High School Booster Club - Treasurer
  • Microsoft Office: Word, Excel, PowerPoint, Outlook
  • Non-Profit Software: Blackbaud: Raiser's Edge and Sphere
  • Desktop Publishing Software: Photoshop, Illustrator
Self-Improvement Seminars Attended: 7 Habits for Highly Effective People, How to Manage Projects, Priorities and Deadlines, Business Writing Skills, Thinking Outside the Box

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Resume Overview

School Attended

  • University of Phoenix

Job Titles Held:

  • Executive Assistant
  • Affiliate Relations Manager
  • Contractor
  • Program Director/Director


  • Bachelor of Science

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