LiveCareer-Resume

executive assistant resume example with 6+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
Summary
  • Seeking a role of increased responsibility and authority.
  • Precise, detail-oriented individual with sound judgment and decision-making skills.
  • Experienced in AP/AR processes and managing grants and vendor relations.
  • Professional Assistant with 3 years of experience managing accounting needs across multiple platforms.
  • Detail-oriented team player who keeps entries up-to-date daily.
  • Dedicated to providing current state-of-accounts reports to inform cash flow management decisions.
  • Dedicated and focused executive assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals.
Highlights
  • Microsoft Office proficiency
  • QuickBooks expert
  • PeopleSoft
  • EZ Claim
  • Provado
  • Strong communication skills
  • Excellent managerial techniques
  • Strong problem solver
  • Dedicated team player
  • Budget Reviews
  • Strong interpersonal skills
  • Accounts receivable professional
  • Expert in customer relations
  • Results-oriented
  • Meticulous attention to detail
  • Effective time management
  • Meeting planning resourceful
  • Report writing
  • Grant/Contract Review & Proofreading
  • Account Reconciliations
  • Schedule Management
  • Self Directed
Experience
Executive Assistant, 03/2014 to
AviaChicago, IL,
  • Process travel related mail and requests, review travel documents for errors, and return travel documents found to have errors.
  • Enter travel data into the accounting system.
  • File and retrieve travel documents.
  • Process account receivable (AR) and account payables (AP) transactions.
  • Process closeout of expired agreements and de-obligation status requests.
  • Process reimbursable agreements cover sheets and Enter reimbursable agreements into the financial accounting system.
  • Email and mail Customer monthly reporting.
  • Process monthly Work in Process (WIP) Bills by adding data to invoices.
  • Process customer refunds and apply customer payments.
  • File all agreement documents and contracts.
  • Create and distribute invoice approval forms, and enter transactions in the accounting system.
  • Develop and manage third-tier resolution process to resolve issues originating from the customer retention team.
  • Initiate and update yearly dealer agreements and dealer applications.
  • Investigate issues and problems and drafted responses to urgent requests.
Account Receivable Supervisor, 2011 to 02/2014
Fontainebleau Miami BeachMiami Beach, FL,
  • Processed account receivable (AR) transactions.
  • Submitted weekly Reports on processing volumes.
  • Entered invoices in accounting system and approved the transactions for payment.
  • Processed closeout of expired agreements and de-obligation status requests.
  • Processed reimbursable agreements cover sheets and Enter reimbursable agreements into the financial accounting system.
  • Emailed and mailed Customer monthly reporting.
  • Processed monthly Work in Process (WIP) Bills by adding data to invoices.
  • Processed customer refunds.
  • Filed all agreement documents and contracts.
  • Liaison between Director and government agencies on reviewing current grants and renegotiating new FY grants and proposals.
  • Executed accounts receivable reporting enhancements and reconciliation procedures.
  • Completed monthly, quarterly and annual reconciliations for 3 inter- companies.
  • Assisted in the creation of vendor grants and contracts for outside vendors and government agencies.
  • Conducted month-end close reviews and reconciled any variances.
  • Researched and resolved billing and invoice problems.
Executive Assistant, 02/2009 to 09/2010
AviaChicago, IL,
  • Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
  • Handled all media and public relations inquiries.
  • Planned meetings and prepared conference rooms.
  • Wrote reports and correspondence from dictation and handwritten notes.
  • Created weekly and monthly reports and presentations.
  • Received and screened a high volume of internal and external communications, including email and mail.
  • Maintained all records and files in Office Excel and Outlook.
Human Resource Candidate Care Specialist , 06/2007 to 03/2009
Spherion Corporation; Bristol Myers Squibb & Honeywell AccountsCity, STATE,
  • Conducted new employee orientation to foster positive attitude toward organizational objectives.
  • Scheduled all transportation and interviews.
  • Used PeopleSoft, Word, and Outlook.
  • Sent Chain of Custody Forms.
  • Served as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
  • Reviewed federal and state laws to confirm and enforce company compliance.
  • Guided clients on how to conduct background checks and verify references.
  • Conducted telephone and onsite exit interviews for all employees.
  • Created job descriptions to attract a targeted talent pool within the market wage range.
  • Managed communication regarding employee orientation and open enrollment for benefits.
  • Designed new employee packages and sent them via mail and e-mail.
  • Audited job postings for old, pending, on-hold and draft positions.
  • Created social media initiatives for new employee search strategies.
Education
Associate of Applied Science: Business Administration, Expected in 2017
Stratford University - Virginia Beach, VA
GPA:

Obtaining degree in Business Administration

Accomplishments
  • Supervised and coordinated all department functions for team of 4 employees at Community Alternative Inc.
  • Increased office organization by developing more efficient filing system and customer database protocols at Friendly Auto LLC.
  • Successfully planned and executed corporate meetings, lunches and special events for groups of 10 employees at CAI.
  • Supported Director through personal document management, calendar organization and collateral preparation for meetings with Friendly Auto, CAI, Discount Tire & Spherion.
  • Researched and developed AR Department's process and procedures manual at CAI.
Skills

Account reconciliations, Accounts receivable, attention to detail, benefits, billing, Budget, Strong interpersonal skills, Strong communication skills, conferences, contracts, Contract Review, client, clients, customer relations, dictation, e-mail, email, senior management, government, grants, notes, Director, managerial, market, materials, Meeting planning, meetings, Excel spreadsheets, mail, Microsoft Office, organizational, presentations, problem solver, Proofreading, proposals, public relations, QuickBooks, receptionist, Report writing, reporting, team player, telephone, time management

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Resume Overview

School Attended

  • Stratford University

Job Titles Held:

  • Executive Assistant
  • Account Receivable Supervisor
  • Executive Assistant
  • Human Resource Candidate Care Specialist

Degrees

  • Associate of Applied Science

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