Organized and efficient Executive Assistant with 5 years supporting top-tier executives in finance, sales and accounting. Proven abilities to manage complex functions demanding honed multi-tasking skills.
Skills
Records Management Databases
Intuit QuickBooks
Bookkeeping and Basic Accounting
Document Filing and Retrieval
Administrative Support
Executive Schedule Management
Budget Preparation
Travel Arrangement Coordination
Reports and Financial Statements
Data Research and Compilation
Report Distribution
Processing Personnel Records Compilation
Time Management
Company Policies and Procedures Training
Work History
11/2019 to Current
Executive AssistantAxos Bank – San Diego, CA,
Providing support at this level involves a strong understanding and recognition of which priorities and requests will require the attention of the SVP.
Coordinate, arrange, and run logistics for staff meetings and a variety of other meetings (quarterly operational reviews, manager meetings, department town halls, supplier and customer meetings, etc.) including preparing meeting materials ahead of time
Coordination of reports and development of presentations
Document, manage, and track meeting action items
Establish direct internal and external relationships with key company influencers
Maintain overall efficiency and accuracy of administrative processes and procedures
Plan and coordinate employee/client events
Serve as lead and manage small projects
Perform an extensive range of administrative tasks such as calendar management, expenses, coordination of complex international and domestic travel itineraries, etc.
Overseeing a broad variety of administrative tasks for our C-Suite including managing an active calendar, arranging travel plans, processing expense reports, providing team support and other duties as needed
Planning and managing meetings; participating in meetings as requested; preparing and distributing notes
Receiving, screening and routing incoming calls
Representing our C-Suite to both internal and external constituents with polish and professionalism
Assist in managing special projects and in other roles/activities as assigned
Conducted property showings to highlight features, answer questions and redirect concerns to close contracts.
Compiled maintenance and repair requests for submission to owners and reached out to local contractors for bid proposals.
Coordinated with janitorial and engineering staff on maintenance and upkeep.
Developed, reviewed and submitted property operating and capital budgets.
Prepared specifications, solicited bids and approved subcontracts for building services.
Monitored progress of construction and maintenance projects and notified appropriate individuals of project updates, delays and schedule changes.
Verified income, assets and expenses and completed file tracking sheet for each applicant.
Boosted occupancy 100 % by leveraging market knowledge and successful promotional strategies.
Communicated regularly with key on-and off-site tenant contacts to achieve satisfaction with facility and services.
Completed final move-out walk-throughs with tenants to identify required repairs.
Escalated major issues to property manager for immediate remediation.
Developed policies and procedures for effective property management.
Oversaw monthly collections and maintained high payment rates by building positive relationships with tenants.
Directed property management program by determining requirements, applying use standards, planning for material equipment replacement, and implementing quality control oversight.
Maintained operational facilities attractive to potential tenants by organizing regular maintenance, major repairs and capital improvement projects.
Organized and participated in meetings to give residents opportunity to ask questions and provide forum for issues to be addressed.
Handled disciplinary actions, performance appraisals and terminations of company staff.
04/2011 to 01/2015
Human Resources AssistantElite Promotions – City, STATE,
Provides support to all major HR functions such as recruiting, onboarding, compensation, and training. Uses policies and principles to coordinate HR related projects
Represent employee advocacy and strong business partner relations
Develop an employee-oriented culture that strives on safety, quality, continuous improvement, and productivity
Work together with employees, supervisors, and managers to resolve employee relations issues
Develops, recommends, and implements personnel policies and procedures
Reinforces and advocates for Open Door Policy across the leadership team
Prepares and maintains handbook on policies and procedures
Fosters a consistent, clear, concise communication plan
Plan and coordinate recruitment strategies. This includes sourcing (internet, job fairs, newspapers, agencies etc.) interviewing, selection, diversity initiatives, background checks, drug testing and manpower planning
Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.
How this resume score could be improved?
Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:
