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Organized and efficient Executive Assistant with 5 years supporting top-tier executives in finance, sales and accounting. Proven abilities to manage complex functions demanding honed multi-tasking skills.
- Records Management Databases
- Intuit QuickBooks
- Bookkeeping and Basic Accounting
- Document Filing and Retrieval
- Administrative Support
- Executive Schedule Management
- Budget Preparation
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- Travel Arrangement Coordination
- Reports and Financial Statements
- Data Research and Compilation
- Report Distribution
- Processing Personnel Records Compilation
- Time Management
- Company Policies and Procedures Training
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11/2019 to Current Executive Assistant Axos Bank – San Diego, CA,
- Providing support at this level involves a strong understanding and recognition of which priorities and requests will require the attention of the SVP.
- Coordinate, arrange, and run logistics for staff meetings and a variety of other meetings (quarterly operational reviews, manager meetings, department town halls, supplier and customer meetings, etc.) including preparing meeting materials ahead of time
- Coordination of reports and development of presentations
- Document, manage, and track meeting action items
- Establish direct internal and external relationships with key company influencers
- Maintain overall efficiency and accuracy of administrative processes and procedures
- Plan and coordinate employee/client events
- Serve as lead and manage small projects
- Perform an extensive range of administrative tasks such as calendar management, expenses, coordination of complex international and domestic travel itineraries, etc.
- Overseeing a broad variety of administrative tasks for our C-Suite including managing an active calendar, arranging travel plans, processing expense reports, providing team support and other duties as needed
- Planning and managing meetings; participating in meetings as requested; preparing and distributing notes
- Receiving, screening and routing incoming calls
- Representing our C-Suite to both internal and external constituents with polish and professionalism
- Assist in managing special projects and in other roles/activities as assigned
06/2015 to 05/2019 Property Manager/Assistant Manager Fawkes Idm – Newark, NJ,
- Conducted property showings to highlight features, answer questions and redirect concerns to close contracts.
- Compiled maintenance and repair requests for submission to owners and reached out to local contractors for bid proposals.
- Coordinated with janitorial and engineering staff on maintenance and upkeep.
- Developed, reviewed and submitted property operating and capital budgets.
- Prepared specifications, solicited bids and approved subcontracts for building services.
- Monitored progress of construction and maintenance projects and notified appropriate individuals of project updates, delays and schedule changes.
- Verified income, assets and expenses and completed file tracking sheet for each applicant.
- Boosted occupancy 100 % by leveraging market knowledge and successful promotional strategies.
- Communicated regularly with key on-and off-site tenant contacts to achieve satisfaction with facility and services.
- Completed final move-out walk-throughs with tenants to identify required repairs.
- Escalated major issues to property manager for immediate remediation.
- Developed policies and procedures for effective property management.
- Oversaw monthly collections and maintained high payment rates by building positive relationships with tenants.
- Directed property management program by determining requirements, applying use standards, planning for material equipment replacement, and implementing quality control oversight.
- Maintained operational facilities attractive to potential tenants by organizing regular maintenance, major repairs and capital improvement projects.
- Organized and participated in meetings to give residents opportunity to ask questions and provide forum for issues to be addressed.
- Handled disciplinary actions, performance appraisals and terminations of company staff.
04/2011 to 01/2015 Human Resources Assistant Elite Promotions – City, STATE,
- Provides support to all major HR functions such as recruiting, onboarding, compensation, and training. Uses policies and principles to coordinate HR related projects
- Represent employee advocacy and strong business partner relations
- Develop an employee-oriented culture that strives on safety, quality, continuous improvement, and productivity
- Work together with employees, supervisors, and managers to resolve employee relations issues
- Develops, recommends, and implements personnel policies and procedures
- Reinforces and advocates for Open Door Policy across the leadership team
- Prepares and maintains handbook on policies and procedures
- Fosters a consistent, clear, concise communication plan
- Plan and coordinate recruitment strategies. This includes sourcing (internet, job fairs, newspapers, agencies etc.) interviewing, selection, diversity initiatives, background checks, drug testing and manpower planning
- FMLA/Disability administration/Worker’s Compensation administration
- Administered compensation, benefits and performance management systems and safety and recreation programs.
Expected in 05/2020 MBA:
University of Phoenix - Tempe, AZ
GPA:
Expected in 05/2017 Associate of Arts:
Texas Women's University - Denton, TX,
GPA:
Expected in 05/2016 High School Diploma:
Kilgore High School - Kilgore, TX
GPA:
- CNP - Certified Notary Public
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