Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -
Professional Summary

Organized and efficient Executive Assistant with 5 years supporting top-tier executives in finance, sales and accounting. Proven abilities to manage complex functions demanding honed multi-tasking skills.

  • Records Management Databases
  • Intuit QuickBooks
  • Bookkeeping and Basic Accounting
  • Document Filing and Retrieval
  • Administrative Support
  • Executive Schedule Management
  • Budget Preparation
  • Travel Arrangement Coordination
  • Reports and Financial Statements
  • Data Research and Compilation
  • Report Distribution
  • Processing Personnel Records Compilation
  • Time Management
  • Company Policies and Procedures Training
Work History
11/2019 to Current
Executive Assistant Axos Bank San Diego, CA,
  • Providing support at this level involves a strong understanding and recognition of which priorities and requests will require the attention of the SVP.
  • Coordinate, arrange, and run logistics for staff meetings and a variety of other meetings (quarterly operational reviews, manager meetings, department town halls, supplier and customer meetings, etc.) including preparing meeting materials ahead of time
  • Coordination of reports and development of presentations
  • Document, manage, and track meeting action items
  • Establish direct internal and external relationships with key company influencers
  • Maintain overall efficiency and accuracy of administrative processes and procedures
  • Plan and coordinate employee/client events
  • Serve as lead and manage small projects
  • Perform an extensive range of administrative tasks such as calendar management, expenses, coordination of complex international and domestic travel itineraries, etc.
  • Overseeing a broad variety of administrative tasks for our C-Suite including managing an active calendar, arranging travel plans, processing expense reports, providing team support and other duties as needed
  • Planning and managing meetings; participating in meetings as requested; preparing and distributing notes
  • Receiving, screening and routing incoming calls
  • Representing our C-Suite to both internal and external constituents with polish and professionalism
  • Assist in managing special projects and in other roles/activities as assigned
06/2015 to 05/2019
Property Manager/Assistant Manager Fawkes Idm Newark, NJ,
  • Conducted property showings to highlight features, answer questions and redirect concerns to close contracts.
  • Compiled maintenance and repair requests for submission to owners and reached out to local contractors for bid proposals.
  • Coordinated with janitorial and engineering staff on maintenance and upkeep.
  • Developed, reviewed and submitted property operating and capital budgets.
  • Prepared specifications, solicited bids and approved subcontracts for building services.
  • Monitored progress of construction and maintenance projects and notified appropriate individuals of project updates, delays and schedule changes.
  • Verified income, assets and expenses and completed file tracking sheet for each applicant.
  • Boosted occupancy 100 % by leveraging market knowledge and successful promotional strategies.
  • Communicated regularly with key on-and off-site tenant contacts to achieve satisfaction with facility and services.
  • Completed final move-out walk-throughs with tenants to identify required repairs.
  • Escalated major issues to property manager for immediate remediation.
  • Developed policies and procedures for effective property management.
  • Oversaw monthly collections and maintained high payment rates by building positive relationships with tenants.
  • Directed property management program by determining requirements, applying use standards, planning for material equipment replacement, and implementing quality control oversight.
  • Maintained operational facilities attractive to potential tenants by organizing regular maintenance, major repairs and capital improvement projects.
  • Organized and participated in meetings to give residents opportunity to ask questions and provide forum for issues to be addressed.
  • Handled disciplinary actions, performance appraisals and terminations of company staff.
04/2011 to 01/2015
Human Resources Assistant Elite Promotions City, STATE,
  • Provides support to all major HR functions such as recruiting, onboarding, compensation, and training. Uses policies and principles to coordinate HR related projects
  • Represent employee advocacy and strong business partner relations
  • Develop an employee-oriented culture that strives on safety, quality, continuous improvement, and productivity
  • Work together with employees, supervisors, and managers to resolve employee relations issues
  • Develops, recommends, and implements personnel policies and procedures
  • Reinforces and advocates for Open Door Policy across the leadership team
  • Prepares and maintains handbook on policies and procedures
  • Fosters a consistent, clear, concise communication plan
  • Plan and coordinate recruitment strategies. This includes sourcing (internet, job fairs, newspapers, agencies etc.) interviewing, selection, diversity initiatives, background checks, drug testing and manpower planning
  • FMLA/Disability administration/Worker’s Compensation administration
  • Administered compensation, benefits and performance management systems and safety and recreation programs.
Expected in 05/2020
University of Phoenix - Tempe, AZ
Expected in 05/2017
Associate of Arts:
Texas Women's University - Denton, TX,
Expected in 05/2016
High School Diploma:
Kilgore High School - Kilgore, TX
  • CNP - Certified Notary Public

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School Attended

  • University of Phoenix
  • Texas Women's University
  • Kilgore High School

Job Titles Held:

  • Executive Assistant
  • Property Manager/Assistant Manager
  • Human Resources Assistant


  • MBA
  • Associate of Arts
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