Executive Assistant Resume Example
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EXECUTIVE ASSISTANT
Summary
Analytical-minded and highly organized administrative professional with over 10 years of progressively responsible experience in maintaining the workflow of office in fast-paced environments. Approachable and friendly, as well as exceptionally helpful.
A special focus on improving the company's performance by actively handling diverse administrative work. Ability to remain calm during busy hours while maintaining exceptional attention-to-detail with project management experience. Excellent communicator who is known to provide superior customer service to internal and external customers.
Skills
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Experience
Executive Assistant | 01/2017 to CurrentBanner Health - Glendale , AZ
- Vice President of Communications & Management Team.
- Set- up and plan senior staff meetings, all-staff meetings, board meetings and retreats to include travel logistics, agenda preparation presentations and general flow to ensure successful outcomes of every meeting.
- Serve as the liaison between the board and the executive office and facilitates communications, plans events, distributes information, drafts agendas and schedules meetings and records.
- Prompt executives about agenda requirements for upcoming meetings and outstanding action items from past meetings.
- Arrange travel schedule and reservations for executive management as needed.
- Manage credit card statements and expense reporting.
- Assist executive management in the creation of presentations, to include working within PowerPoint.
- Manage and maintain Vice President and Directors schedules, including booking appointments, scheduling conference calls, sending out meeting requests and calendaring regular meetings.
- Manage and supervise the office of the Communications Department.
- Book internal/external venues for meetings and make any necessary catering arrangements.
- Communicate and handle incoming and outgoing electronic communications on behalf of Vice President and maintain confidentiality.
Executive Assistant | 01/2014 to 01/2017Banner Health - Gilbert , AZ
- Tax Partner and Management Team.
- Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
- Prepared and coordinated delivery of clients billing and invoices.
- Composed and edited memos, invoices, PowerPoint presentations and agendas.
- Created, assembled modified presentations and briefing materials using Microsoft Word, PowerPoint and Excel.
- Prepared weekly reports for the vice president by collecting and consolidating business status from managers.
- Coordinated quarterly Board of Directors meetings, including preparation of board books.
- Managed, scheduled and coordinated internal and external meetings and conference calls.
- Managed account payable and receivables.
- Oversaw administrative budget, bank reconciliations, and processed purchase orders.
- Served as a liaison between departments to ensure proper communications for on-site and off-site meetings.
- Planned and coordinated corporate luncheons and developed presentations for on and off-site meetings.
Senior Executive Administrative Assistant | 01/2012 to 01/2014Allegion Plc - OH, State
- VP of Business Development & Management Team.
- Directed day-to-day office operations, provided direct support to the Vice President of the business development department team, and consultants.
- Tracked expenses and reconciled corporate credit card accounts.
- Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
- Arranged on and off-site meetings including setting-up catering and audio visual services meeting materials.
- Performed research using internal and external resources.
- Prepared client deliverables via UPS, FedEx, certified-mail and courier services.
- Managed sensitive and confidential matters, including personnel relations.
- Served as a liaison between departments to ensure proper communications for on and off-site meetings.
- Planned and coordinated corporate luncheons and developed presentations for related meetings.
Sr. Executive Administrative Assistant | 01/2009 to 01/2012Coca-Cola - Draper , UT
- Provided administrative support to Senior Vice president of the Corporate Affairs/Business Development and the management team.
Education and Training
Associate DegreeGeneral Business2 | Page
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Resume Overview
Job Titles Held:
- Executive Assistant
- Senior Executive Administrative Assistant
- Sr. Executive Administrative Assistant
Degrees
- Associate Degree
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