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Executive Assistant Resume Example

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EXECUTIVE ASSISTANT
Summary
Analytical-minded and highly organized administrative professional with over 10 years of progressively responsible experience in maintaining the workflow of office in fast-paced environments. Approachable and friendly, as well as exceptionally helpful. A special focus on improving the company's performance by actively handling diverse administrative work. Ability to remain calm during busy hours while maintaining exceptional attention-to-detail with project management experience. Excellent communicator who is known to provide superior customer service to internal and external customers.
Skills
  • Microsoft Office applications: Word, Excel, PowerPoint
  • Internet Explorer
  • Adobe Pro, Concur, and knowledge of SharePoint
  • Administrative, Research
  • Administrative support, Scheduling
  • Adobe, Tax
  • Audio, Transportation
  • Bank reconciliations, Travel Arrangements
  • Billing, Arrange travel
  • Book
  • Budget
  • Business development
  • Business Development & Management
  • Credit
  • Client
  • Clients
  • Delivery
  • Equipment Maintenance
  • Executive management
  • Expense Reports
  • Expense reporting
  • Internet Explorer
  • Inventory Management
  • Invoicing
  • Logistics
  • Materials
  • Meetings
  • Excel
  • Mail
  • Microsoft Office applications
  • Office
  • PowerPoint
  • PowerPoint presentations
  • SharePoint
  • Word
  • Microsoft Word
  • Page
  • Personnel
  • Presentations
  • Procurement
Experience
Executive Assistant | 01/2017 to CurrentCompany Name - City, State
  • Vice President of Communications & Management Team.
  • Set- up and plan senior staff meetings, all-staff meetings, board meetings and retreats to include travel logistics, agenda preparation presentations and general flow to ensure successful outcomes of every meeting.
  • Serve as the liaison between the board and the executive office and facilitates communications, plans events, distributes information, drafts agendas and schedules meetings and records.
  • Prompt executives about agenda requirements for upcoming meetings and outstanding action items from past meetings.
  • Arrange travel schedule and reservations for executive management as needed.
  • Manage credit card statements and expense reporting.
  • Assist executive management in the creation of presentations, to include working within PowerPoint.
  • Manage and maintain Vice President and Directors schedules, including booking appointments, scheduling conference calls, sending out meeting requests and calendaring regular meetings.
  • Manage and supervise the office of the Communications Department.
  • Book internal/external venues for meetings and make any necessary catering arrangements.
  • Communicate and handle incoming and outgoing electronic communications on behalf of Vice President and maintain confidentiality.
Executive Assistant | 01/2014 to 01/2017Company Name - City, State
  • Tax Partner and Management Team.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
  • Prepared and coordinated delivery of clients billing and invoices.
  • Composed and edited memos, invoices, PowerPoint presentations and agendas.
  • Created, assembled modified presentations and briefing materials using Microsoft Word, PowerPoint and Excel.
  • Prepared weekly reports for the vice president by collecting and consolidating business status from managers.
  • Coordinated quarterly Board of Directors meetings, including preparation of board books.
  • Managed, scheduled and coordinated internal and external meetings and conference calls.
  • Managed account payable and receivables.
  • Oversaw administrative budget, bank reconciliations, and processed purchase orders.
  • Served as a liaison between departments to ensure proper communications for on-site and off-site meetings.
  • Planned and coordinated corporate luncheons and developed presentations for on and off-site meetings.
Senior Executive Administrative Assistant | 01/2012 to 01/2014Company Name - City, State
  • VP of Business Development & Management Team.
  • Directed day-to-day office operations, provided direct support to the Vice President of the business development department team, and consultants.
  • Tracked expenses and reconciled corporate credit card accounts.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
  • Arranged on and off-site meetings including setting-up catering and audio visual services meeting materials.
  • Performed research using internal and external resources.
  • Prepared client deliverables via UPS, FedEx, certified-mail and courier services.
  • Managed sensitive and confidential matters, including personnel relations.
  • Served as a liaison between departments to ensure proper communications for on and off-site meetings.
  • Planned and coordinated corporate luncheons and developed presentations for related meetings.
Sr. Executive Administrative Assistant | 01/2009 to 01/2012Company Name - City, State
  • Provided administrative support to Senior Vice president of the Corporate Affairs/Business Development and the management team.
Education and Training
Associate DegreeGeneral Business2 | Page
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Resume Overview

Job Titles Held:

  • Executive Assistant
  • Senior Executive Administrative Assistant
  • Sr. Executive Administrative Assistant

Degrees

  • Associate Degree

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