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Executive Assistant Resume Example

Resume Score: 90%

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EXECUTIVE ASSISTANT
Summary
S eekingaposition in anorganizationwheremyknowledgeandexperiencewillbeofservice .
Highlights
  • Basic Office Skills Customer Service Office Management
  • Microsoft Office (Word, Excel, Access, Outlook, Power Point)
  • iOS Android LIMS
  • Web Development
  • Internet
  • E-Mails
  • Social Media (Twitter, Facebook, Instagram, Linked In, YouTube) Adobe Photoshop
  • Report & Document Preparation
  • Spreadsheet & Database Creation
  • Microsoft Windows
Experience
01/2013 to 12/2015
Executive AssistantAnything Anywhere Audio
  • Prepare and edit correspondence, communications, presentations and other documents Design and maintain databases Manage and maintain owner's schedules, appointments, and travel arrangements Maintain professional rapport with high end clients including C-Suite executives, musicians and their staff Arrange and coordinate meetings and events Monitor, screen and respond to incoming communications Keeping company register and bookkeeping.
08/2011 to 01/2013
Verifications SpecialistHostGator - Houston, TX
  • Acted as a first point of contact/review for all new customer accounts Worked to resolve billing and account issues for customers Reviewed each and every new account through a multitude of tools and data system to ensure legality Analyzed all new accounts for current known fraud trends while striving to identify new trends to help prevent credit card and PayPal theft Initiated a resolution process when potential fraud activity has been identified to either ensure it is not fraud, or to block and disable the transactions when fraud has been identified Evaluated and analyzed data from multiple sources in a fast-paced environment Troubleshooting a variety of technical and non-technical issues and helping customers with their webhosting plans and services Answering a high volume of incoming telephone calls from clients around the world Fulfilled customer needs to ensure customer satisfaction Performed miscellaneous job-related duties as assigned.
12/2007 to 08/2009
Project ManagerXenco Laboratories Inc - Stafford, TX
  • Reviewed and completed work orders, laboratory reports, and subcontractor data to ensure accuracy and consistent quality Provided technical support through knowledge of laboratory capabilities and available methods Detailed project schedule management including administrative tasks and accurate liaison to all sites involved in projects Developed and maintained client relations by providing outstanding telephone customer service Prepared invoices, reports, memos, letters, financial statements and other documents, using laboratory information management system Accurate and timely tests monitoring, data entry and reporting Maintained departmental goals in quality and turnaround metrics Active scheduling and coordination of client test work Complete Management of over 30 clients nationwide on up to 15 or more concurrent projects.
02/2003 to 12/2007
Executive AssistantLaser Acoustics Inc - Houston, TX
  • Provided general administrative support for the Operations Manager and the Accounting Department Updated proposals, contracts, change order requests, and repair orders for 6 Project Managers and 3 Vice Presidents Calendared meetings, appointments, and travel arrangements for the above and CEO Created and updated employee/subcontractor information list, vendor price lists, and contact information Maintained communications with prospective developers/general contractors for 3 in-house estimators Assisted the estimators with bids and deadlines Created, issued and logged purchase orders for all vendors Timely monitoring of cell phone account activity on 18 accounts Handled the A/P for miscellaneous expenses Assisted with processing of weekly payroll in excess of $200k Professional greeting on all incoming calls (10-line Lucent Partner Phone System) Enlisted and updated memberships in trade organizations Courteously screened and routed all calls to senior management Processed annual renewal of state licenses Prepared copies of architectural blueprints on 30"-48" blueprint plotter/copier Administered general office duties: filing, faxing, copying, data entry and typing Processed and posted all office invoices Prepared all UPS and FEDEX pickups, drops and route monitoring.
Education
2011
Associate of Interior: Architecture and DesignAcademy of Art University - San Francisco, CAArchitecture and Design
Languages
Fluent in Spanish
Skills
Accounting, administrative, administrative support, Adobe Photoshop, A/P, Basic, billing, blueprint, blueprints, bookkeeping, C, contracts, copying, credit, client, clients, client relations, customer satisfaction, Customer Service, data entry, databases, Database Creation, edit, senior management, fast, faxing, filing, financial statements, general office duties, letters, laboratory information management system, LIMS, meetings, Access, Excel, Microsoft Office, office, Outlook, Power Point, Microsoft Windows, Word, Office Management, Office Skills, payroll, Phone System, copier, presentations, proposals, quality, rapport, reporting, scheduling, Fluent in Spanish, Spreadsheet, technical support, telephone, phone, travel arrangements, Troubleshooting, typing, Web Development
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Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

Companies Worked For:

  • Anything Anywhere Audio
  • HostGator
  • Xenco Laboratories Inc
  • Laser Acoustics Inc

School Attended

  • Academy of Art University

Job Titles Held:

  • Executive Assistant
  • Verifications Specialist
  • Project Manager

Degrees

  • Associate of Interior : Architecture and Design

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