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Executive Assistant Resume Example

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EXECUTIVE ASSISTANT
Professional Summary

CAREER SUMMARY Seasoned Business Professional with 30+ years of experience. Enthusiastic Administrative/Executive Assistant, eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of Office Administration and training in Microsoft Office. Motivated to learn, grow and excel.

Skills
  • MS Office (Word, Excel, PowerPoint, Outlook)
  • QuickBooks
  • Church Windows
  • Data Entry
  • Notary Public
  • Accounts Payable, Phone
  • Administrative, Training employees
  • ADP, Type
  • Balance, Workshops
  • Bind, Annual reports
  • Credit
  • Clients
  • Data Entry
  • Edit
  • Event Planning
  • Filing
  • Financial
  • Grants
  • Legal
  • Materials
  • Meetings
  • Excel
  • Mail
  • MS Office
  • Office
  • Outlook
  • Powerpoint
  • Windows
  • Word
  • Newsletter
  • Notary Public
  • Office equipment
  • Payroll
  • Copier
  • Copiers
  • Camera
  • Postage machine
  • Real estate
  • Secretarial
  • Staff supervision
  • Advanced MS Office Suite
  • Filing And Data Archiving
  • Business Writing
  • Strong Interpersonal Skills
  • Advanced Clerical Knowledge
  • AR/AP
  • Multi-Line Phone Proficiency
  • [Number] WPM Typing Speed
  • QuickBooks Expert
  • Social Media Knowledge
  • Travel Administration
Work History
Executive Assistant, 12/2019 to Current
Greater Bethesda Missionary Baptist Church – Chicago, IL
  • Serve as personal assistant to the Pastor.
  • Manage church staff.
  • Oversee running of church office.
  • Attend meetings (church and community).
  • Participate in the planning of activities/events.
  • Assist in applying for grants (SBA – Paycheck Protection Program).
Administrative Assistant, 07/2013 to Current
The Congregational Church of Park Manor – Chicago, IL

  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Drafted professional memos, letters and marketing copy to support business objectives and growth.
  • Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
  • Offered office-wide [Type] software support and training, including troubleshooting issues and optimizing usage.
  • Generated reports and typed letters in [Software] and prepared presentations in [Software] for maximum impact and results.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
  • Scheduled office meetings and client appointments for team of [Number] professional [Job title]s.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
  • Processed invoices and expenses using [Software] to facilitate on-time payment.
  • Prepared meeting minutes and edited subcontractor proposals, project punch list, transmittals and memorandums for organizational support.
  • Monitored [Job title]'s work calendar and scheduled appointments, meetings and travel.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Managed accounts payable and receivable for [Type] office grossing $[Amount] per year.
  • Maintained staff directory and company policy handbook for human resources department.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Performed research to collect and record [Type] data.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Created PowerPoint presentations for business development purposes.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
  • Coordinated bookkeeping activities in QuickBooks and Lawson, including invoicing and accounts payable.
Spiritual Formation Intern, 09/2017 to 05/2018
New Moms, Inc – Chicago, IL
  • (15 hours per week, Led staff prayer.
  • Creatively led in the 15 minutes allotted for group prayer.
  • Notified and identified those who wanted to lead and/or participate in prayer.
  • Attended and led meetings for the young moms.
  • Pizza & God.
  • Character classes.
  • Planned/scheduled events.
  • Retreats / Workshops (young and older moms).
  • Assisted in different areas of the organization.
  • Bright Endeavors (made candles, as well as be a presence to the young moms).
  • Front desk duties (served as first of contact by greeting moms and visitors, along with other assignments, such as answering phone and door).
  • Attended staff meetings.
  • Used variety of learning modalities and support materials to facilitate learning process and accentuate presentations, including visual, aural and social learning modalities.
  • Built relationships with students, mentoring on personal, professional and academic goals while providing coaching on effective study habits.
  • Worked with colleagues and administrators to create robust education programs.
  • Assisted and identified at-risk students to eliminate student barriers to learning.
  • Worked closely with [Job title] to develop and implement [Area of study] curriculum for improved learning and student performance.
Administrative Secretary, 08/1997 to Current
The Congregational Church Of Park Manor, UCC – Chicago, IL
  • Perform all secretarial/administrative assignments that relate to the daily operations of the church, including staff supervision in the absence of the Pastor.
  • Serve as liaison between pastor and members/staff.
  • Supervise all volunteers.
  • Lead in background check process Maintain the upkeep of staff records (attendance, vacation, etc.).
  • Order all supplies and equipment.
  • Maintain the upkeep of equipment (computers, copiers, postage machine, etc.).
  • Maintain petty cash (check and balance).
  • Maintain internal accounts (postage/copier use – keep up with usage amounts).
  • Oversee the issuance of checks (distribute/mail all processed checks).
  • Data entry (membership and financial).
  • Oversee and prepare reports - such as organizations quarterly/annual reports.
  • Create and respond to all correspondence.
  • Respond to the needs of members (e.g.
  • Schedule pastoral care, funerals, weddings, hospital/home visitation).
  • Prepare (type, copy, and bind) weekly church bulletins, programs, announcements.
  • Maintain church calendars, including the pastoral staff (meetings/visits).
  • Produced highly accurate internal and external letters and memoranda.
  • Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Offered office-wide [Type] software support and training, including troubleshooting issues and optimizing usage.
  • Prepared and distributed team-based communications to foster collaboration and enhance team morale.
  • Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
  • Drafted professional memos, letters and marketing copy to support business objectives and growth.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
  • Received and routed business correspondence to correct departments and staff members.
  • Recorded minutes at board meetings adhering to proper procedures and bylaws.
  • Facilitated [Job title]'s timely review of proposals, correspondence and documentation to achieve key strategic initiatives.
  • Enhanced projects with efficient schedules, coordinated related documents and organized resources to support unique demands.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Provided clerical support to [Number] company employees by copying, faxing and filing documents.
  • Negotiated room and event space prices to save company costs.
  • Kept reception area clean and neat to give visitors positive first impression.
Education
Master of Arts: MinistryMcCormick Theological Seminary - Chicago, IL

GPA: 3.42

Master of Science: Organizational Management, Human Resources, 12/2007
Capella University - Minneapolis, MN

GPA: 3.42

Bachelor of Arts: Business Administration, Management, 11/2003
Robert Morris College - Chicago, IL

GPA: 3.74

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Resume Overview

Companies Worked For:

  • Greater Bethesda Missionary Baptist Church
  • The Congregational Church of Park Manor
  • New Moms, Inc
  • The Congregational Church Of Park Manor, UCC

School Attended

  • McCormick Theological Seminary
  • Capella University
  • Robert Morris College

Job Titles Held:

  • Executive Assistant
  • Administrative Assistant
  • Spiritual Formation Intern
  • Administrative Secretary

Degrees

  • Master of Arts : Ministry
    Master of Science : Organizational Management, Human Resources , 12/2007
    Bachelor of Arts : Business Administration, Management , 11/2003

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