Executive Assistant Resume Example

Long term temporary position with the Nassau County Department of Health.

• Track, analyze, and report disbursement of vaccine.
• Provide administrative support to the office.
• Review, prioritize and route incoming documents/e-mail; track assignments and completion, as necessary Organize clients' files, as necessary Develop and maintain spreadsheets, tables and charts as needed for tracking and informational purposes General administrative responsibilities photocopy, scan, fax, attendance, mail Control, monitor, and order office and medical supplies.
• Frequently used word processing, spreadsheet, database and presentation software.

• Provided executive support to VP of Income Management Division, managed office, and maintained confidentiality.
• Established ability to work independently as well as in a team environment.
• Demonstrated ability to take initiative, anticipate needs, exercise independent, and sound business judgment.
• Managed schedule of Executive Officer to enhance effective time management and coordinated activities, prioritized appointments and rescheduled where necessary.
• Served as liaison between Executive and staff members.
• Managed, prioritized, screened, and monitored correspondence, including calls, emails, and fax.
• Prepared travel and meeting itineraries.
• Managed conference room schedule and handled meeting room set-up.
• Created documentation for various meetings.
• Met and greeted visitors.
• Maintained office equipment including telephones, fax machines, copiers, computers, printers, and scheduled maintenance when necessary.
• Responsible for financial trans.
• Managed the President's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.

Provided administrative support and managed office operations to CEO, and Legal Counsel Handled general office duties such as answering telephones, assisting visitors, resolving and referring a range of administrative problems.

• Scheduled conference rooms and coordinated meetings Maintained office equipment, stocked, and ordered appropriate supplies.
• Processed expense reports and bills.
• Sorted, reviewed, screened and distributed incoming and outgoing mail; prepared, composed and ensured timely responses to a variety of routine written inquiries.
• Notarized documents.

Provided administrative support to Seniors Partners.

• Managed calendars Handled phone calls Prioritized email, mail, and voicemail for all partners.
• Reconciled expense reports and processed invoices.
• Drafted communications to employees including thank you notes, notes of condolences and other written needs.
• Developed and updated spreadsheets and departmental reports.
• Maintained office equipment, supplies, monitored inventory and placed orders when necessary.
• Notarized documents.
• Directed guests and routed deliveries and courier services.
• Maintained a clean reception area, including lounge and associated areas.