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executive assistant resume example with 20+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary
Dynamic Executive/Personal Assistant with over 10 years experience providing administrative and personal support to executives in a wide variety of industries. Exceptional liaison with high profile contacts; managing office operations and household affairs to promote a balanced life for executives. Demonstrated ability to handle multiple projects effectively and independently, developing processes that maximize profit and revenue while keeping within budgetary constraints. Successfully manage a remote office independently, developing and implementing effective procedures. Self-motivated problem solver with ability to adapt quickly to new and evolving environments. Consistently receive high ratings on performance appraisals.
Skills
  • Dedicated team player
  • Accurate and detailed
  • Event planning
  • Schedule management
  • Member, International Association of Administrative Professionals (IAAP)
  • Professional phone etiquette
  • Database management
  • Customer service-oriented
  • Advanced clerical knowledge
  • Project planning
  • Resourceful
  • Accounting familiarity
Work History
Executive Assistant, 07/2010 - Current
Baylor Scott & White Health Sachse, TX,

Provided executive support to Deputy Mayor of Legal Affairs and Deputy Counsel to the Mayor

  • Interface with all levels of staff, including high-government officials with responsibility for coordinating  confidential meetings, preparing, and transmitting sensitive documents
  • Coordinate communications between multiple constituents, including
    administration, staff and external contacts.
  • Coordinate special projects as assigned.
  • Project management and execution as assigned.
  • Conduct research as directed.
  • Use of Excel for data collection.
  • Manage phones, correspondence, email, and filing systems.
  • Manage databases.
  • Prepare travel authorizations, make travel arrangements, and provide expense accounting.
  • Other duties as assigned.
  • Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
  • Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
Administrative Assistant , 09/2009 - 06/2010
Corvel Duluth, GA,

Long term temporary position with the Nassau County Department of Health.

  • Track, analyze, and report disbursement of vaccine.
  • Provide administrative support to the office.
  • Review, prioritize and route incoming documents/e-mail; track assignments and completion, as necessary Organize clients' files, as necessary Develop and maintain spreadsheets, tables and charts as needed for tracking and informational purposes General administrative responsibilities photocopy, scan, fax, attendance, mail Control, monitor, and order office and medical supplies.
  • Frequently used word processing, spreadsheet, database and presentation software.
Executive Assistant, 05/2005 - 04/2009
Bazaarvoice New York, NY,
  • Provided executive support to VP of Income Management Division, managed office, and maintained confidentiality.
  • Established ability to work independently as well as in a team environment.
  • Demonstrated ability to take initiative, anticipate needs, exercise independent, and sound business judgment.
  • Managed schedule of Executive Officer to enhance effective time management and coordinated activities, prioritized appointments and rescheduled where necessary.
  • Served as liaison between Executive and staff members.
  • Managed, prioritized, screened, and monitored correspondence, including calls, emails, and fax.
  • Prepared travel and meeting itineraries.
  • Managed conference room schedule and handled meeting room set-up.
  • Created documentation for various meetings.
  • Met and greeted visitors.
  • Maintained office equipment including telephones, fax machines, copiers, computers, printers, and scheduled maintenance when necessary.
  • Responsible for financial trans.
  • Managed the President's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
Executive Assistant, 03/2004 - 05/2005
Bazaarvoice Paris, TX,

Provided administrative support and managed office operations to CEO, and Legal Counsel Handled general office duties such as answering telephones, assisting visitors, resolving and referring a range of administrative problems.

  • Scheduled conference rooms and coordinated meetings Maintained office equipment, stocked, and ordered appropriate supplies.
  • Processed expense reports and bills.
  • Sorted, reviewed, screened and distributed incoming and outgoing mail; prepared, composed and ensured timely responses to a variety of routine written inquiries.
  • Notarized documents.
Administrative Assistant, 04/1999 - 08/2003
Corvel Fredericksburg, VA,

    Provided administrative support to Seniors Partners.

  • Managed calendars Handled phone calls Prioritized email, mail, and voicemail for all partners.
  • Reconciled expense reports and processed invoices.
  • Drafted communications to employees including thank you notes, notes of condolences and other written needs.
  • Developed and updated spreadsheets and departmental reports.
  • Maintained office equipment, supplies, monitored inventory and placed orders when necessary.
  • Notarized documents.
  • Directed guests and routed deliveries and courier services.
  • Maintained a clean reception area, including lounge and associated areas.
Education
Bachelor of Science: Business/Administration, Expected in 2008
-
University of Phoenix - Online,
GPA:
Status -
Certifications
Certified Administrative Professional

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Resume Overview

School Attended

  • University of Phoenix

Job Titles Held:

  • Executive Assistant
  • Administrative Assistant
  • Executive Assistant
  • Executive Assistant
  • Administrative Assistant

Degrees

  • Bachelor of Science

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