executive assistant resume example with 20+ years of experience
Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Skills
Advanced Office
Adobe Pro Suites
Cloud Computing
Collaboration
Computer Software:
ADP, Ceridian, Concur, Egnyte, QuickBooks
Conference/Meeting Planning
Creativity
Data analysis
Detailed Oriented
Employee training and development
Emotionally Intelligent
Excellent verbal
Written communication
Flexible
Forecasting, Budget
Google Suites
Listening Skills
Polish, fluent in
Resourceful
Salesforce
Schedule & calendar organizing
Strong Experience Professional
Travel accommodations
Audio & Video Conferencing
Education and Training
Lewis UniversityRomeoville, ILExpected in 06/2022 ā āB.A.:Business Administration - GPA:
Experience
Cedars Sinai - Executive Assistant Tarzana, CA, 10/2021 - Current
Improve complex schedule and calendar for the CEO and CFO of a fast-paced organization, resulting in 4 hours of additional weekly availability and reviewing plans in advance to eliminate conflicts before the date
Communicated on behalf of the CEO/CFO on matters related to initiatives and provided a bridge for smooth communication between the offices and 15+ internal departments reducing unnecessary meetings by 30%
Coordinated CEO/CFOās assessed tasks and commitments outside the office, including personal errands, making appointments, and streamlined personal matters, saving 2 hours per week
Informed the CEO/CFO of upcoming commitments, following up appropriately, and managing information flow, increasing availability by 20%
Scheduled and prepared complex activities such as meetings, travel, conferences, and department activities for the Executive Leadership Team negotiating cost measures in saving the company 18%
Executed internal and external meetings in-person, thru teams, Webex, or Zoom, adjusted and prioritized unexpected changes with logistics such as conference rooms, events, and availability
Created written correspondence on behalf of the CEO and CFO, allowing 20% focus on urgent matters
Managed three weekly staff meetings, including, but not limited to, setting the agenda, providing insights and analysis to inform strategic conversations, and tracking follow-through to increase accountability
Achieved a successful office move coordinating new equipment purchase and installation, followed by moving the CEOās home and items from three locations to one
Implemented and approved on behalf of CEO/CFO expense reports and PTO saving 100% on timing
Simplified routine and non-routine reports and presentations for client, board, and management meetings, eliminating 10% of the focus on these events.
Cedars Sinai - Executive Assistant Encino, CA, 01/2021 - 09/2021
Transformed schedule and calendar for the President of a fast-paced organization to eliminate conflicts
Connected on behalf of the President on matters related to the initiatives and provided a bridge for smooth communication between the President's office and six internal departments
Supervised a 150+ person conference and awards dinner that included complex activities such as breakout strategy sessions, travel, speakers, conference rooms, and team building activities
Performed a multitude of meetings in-person, audio, and video conferencing; adjusted and arranged changes with logistics such as meeting rooms, assemblies, and availability, making the sessions 100% productive
Established written communication, talking points, and messages on behalf of the President, equivalent to 3 hours weekly.
Performed calendar management focused on properly allocating the executive's availability, resulting in 5 hrs
Of extra accessibility
Planned schedules through Outlook invites that included audio and video conference calls, conference rooms, coordination for two executives, and a sales team of 15, including six members located remotely
Responded to and delegated executive emails and other correspondence to facilitate communication and enhance business processes by planning and organizing meetings and conferences, including video and audio calls
Synchronized intricate weekly meetings involving up to 40 presenters and 100 global attendees, including CEO, CFO, COO, and EVP, encompassing live stream production, remote location arrangements, and level C availability
Scheduled and initiated meetings and events and attended meetings to take meeting notes for 150+ sessions annually
Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions, saving 10 hours of processing for the sales team
Improved team productivity by 25%, keeping supplies organized and well-stocked
Prepared, compiled, and analyzed sales and marketing reports, documents, and presentations for executives while using advanced software abilities and maintaining confidentiality
Reconciled and quickly processed expense reports, memberships, and subscriptions for two executives and a sales team of 15
Implemented and reduced physical files and digitized records for easy updating and retrieval by authorized team members to boost team efficiency 100% while traveling
Developed and launched new proposal presentation policies and practices across the firm that satisfied internal and external, replacing the firm's 30+-year-old paper system.
PAS Transportation - Co-Owner City, STATE, 04/2014 - 10/2018
Established schedules, events, and travel plans for conferences, meetings, and seminars, with domestic and international trips for a 2-person startup company
Influenced collaboration and administrative support to office personnel on day-to-day needs
Tracked expediting trucking business revenue and costs with QuickBooks, reconciling accounts to maintain high accuracy, to save 50% on hiring a full-time accountant.
AWARDS
Brookfield Properties Employee of Month ā Best Chili Cookoff, a fundraiser for Big Brother Little Sisters
Bridgeview Sports Club ā Lifetime Contribution Award, volunteer and board member for eight years
Global Professional Wrestling ā Contribution Award, volunteer- website creation and accounting practices
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