Detail-oriented Executive Assistant with 20+ years of experience supporting senior executives in large corporate environments. Organized manager of administrative functions, event coordination and research for key projects. Track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments.
Skills
Attention to detail
Written and verbal communication
Organization
Relationship building
Problem solving
Multi-tasking
Discretion/Confidentiality
Office administration
MS Office Suite
70 WPM typing speed
Work History
05/2020 to 06/2020
Executive AssistantBeacon Roofing Supply, Inc. – Charlotte, NC,
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Distributed department-wide announcements, managed and booked conference rooms and coordinated catering for all department meetings and events.
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
Coordinated various complex domestic and international annual meeting involving 25+ global attendees, and budget of $100K encompassing remote location arrangements, ground transportation and senior executive accommodations.
Handled logistics, catering, agendas and follow ups for monthly staff meetings and offsite events.
Accomplished special objectives and projects according to requests from senior leadership.
Planned and executed meetings and events and attended meetings to take meeting minutes.
Worked with the Carnival Foundation to coordinate and complete Relay for Life rally on campus in 2017 & 2019. As captain of our team was able to raise over 50K for the American Cancer Society.
Created expense reports, budgets and Kronos filing systems for Global Casino department.
Coordinated and executed special projects including Casino Annual Gala with over 150 guest that supported $1.2M revenue cruise.
Supported human resources department in annual employee review process to manage performance merit increases.
Prepared presentations, materials and documentation for use by senior leadership in meetings and engagements.
Tracked and processed monthly and year-end vendor invoices totaling over $500K.
Acted as point of contact and maintained departments Autonomy/File Management system.
Worked collaboratively with other assistants and departments throughout the organization, offering assistance and clerical support.
04/2009 to 05/2016
Executive AssistantBeacon Roofing Supply, Inc. – Denver, CO,
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
Managed administrative functions, including complex calendar management for executive vice president with focus on proper allocation of executive availability.
Supported the executive office of the president and CEO by answering calls and tracking periodic communication needed for priority contacts.
Developed and updated spreadsheets to track and analyze performance and sales data.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for president and executive vice president.
Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
Maintained daily appointment calendars for president and executive vice president.
Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
Accurately and quickly processed subscription and market invoices.
Worked with Trade Marketing to coordinate and complete special projects for Carnival Asia travel partners.
Created expense reports, filing systems, and detailed binders for Commercial Operations.
Prepared documents, reports and presentations for executive vice president using advanced software proficiencies.
05/2006 to 12/2008
Executive Assistant/Front Office CoordinatorFifth Wall – Jakarta, ID,
Provided administrative support to the Florida Regional Vice President.
Coordinated the day-to-day administrative functions including the but not limited to; managed and schedule team meetings, regional events, complex calendars, travel arrangements, conference room calendars, invoicing, assembly of documentation binder and presentation materials.
Organized and coordinated annual partner conferences and leadership monthly meetings involving up to 500 attendees.
Maintained area budget, and oversaw travel expenses where within policy, updating databases and identifying variances.
Identified and implemented processes to improve workflow, organization and communication.
Produced monthly expense reports and reviewed that of the RVP’s direct reports prior to approval.
Attended Management, staff and other meetings as directed by the Executive Leadership.
Seamlessly interacted and coordinated office expansion and remodel of our space with architects and building facilities, as well as organized the move of 20 partners.
Maintained office records, equipment leases and maintenance, respond to phone calls and written requests, ordered office and kitchen supplies.
Provided high-level of confidentiality.
Processed travel expenses and reimbursements for executive team and senior management group.
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
04/1998 to 05/2006
Executive Assistant/Office Manager Lennar Financial Services, LLC – City, STATE,
Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for president, CFO and vice president.
Managed administrative functions, including complex calendar management with focus on proper allocation of CEO's availability.
Coordinated team meetings as well as company-wide events.
Produced elaborate PowerPoint Presentations for meetings such as the Mortgage Bankers Association.
Prepared presentations, materials and documentation for use by CFO in meetings and engagements.
Organized and participated in several United Way Campaigns.
Distributed company-wide announcements, booked conference rooms and coordinated catering for staff meetings.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Managed CEO's complex and frequently changing travel arrangements and coordinated pre-planning of trips.
Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Seamlessly interacted with building facilities to plan and complete special projects, office space moves and remodeling.
Education
Expected in 06/1982
High School Diploma: Hialeah High School - Hialeah, FL, GPA:
Expected in
Associate of Arts: Business Administration Miami Dade College - Miami, FL GPA:
Awards
2019 Employee of the Year, Global Casino Operations
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