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executive assistant resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
  • :
Summary

Summary Experience Motivated Executive Administrative Assistant with 7+ years of experience offering office support in any industry. Energetic and reputable individual possessing strong work ethic, professional demeanor, and superb initiative. Possessing first-rate scheduling, telephone, and documentation abilities. Service- oriented individual with expertise in preparing and modifying documents, coordinating meetings and trips.

Skills
  • Excellent Customer Service
  • Executive presentations
  • Heavy Calendar Management
  • Domestic/International Travel
  • Project Management
  • Training Modules
  • Advanced MS Office Suite
  • Google Suites
  • Egencia
  • Workday
  • Accounting
  • Event Planner
  • Strong interpersonal skills
  • Expense Reports
  • Heavy Calendar Management
Experience
Executive Assistant, 08/2022 to 11/2022
ClearSan Francisco, CA,
  • Supported Chief Business Affairs and Legal Officer, Senior Vice President, and Vice President in a very fast paced work environment with their calendar management, domestic/international travel arrangements, event planning, expense reports, contract/contact database management, and other ad hoc projects.
  • Managed intense calendars, scheduled interdepartmental meetings (5 different time zones), and coordinated with external parties.
  • Made travel arrangements, including air, ground, and hotel accommodations (extensive domestic and international travel).
  • Interfaced with a broad range of employees as well as executives across a global portfolio of brands and aided with confidentiality.
Executive Assistant Partner, 11/2016 to 08/2022
Seyfarth Shaw LlpAtlanta, GA,
  • Managed Division Vice President's calendar in MS Outlook, prepared meeting agendas, materials, and event logistics. Maintained calendar for meetings across 3 time zones.
  • Collaborated with internal/external teams and vendors to build the new Dallas Division office which consisted of office furniture, appliances/equipment, security system, etc.; and 3 years later, disassembled office space for closure.
  • Prepared and updated office records, several types of distribution lists. Also, prepared invoices for reconciliation and created expense reports in a timely fashion.
  • Arranged domestic travel, agendas, contacts, and other information for executive travel.
  • Collected and analyzed information for concise reports in MS Excel, such as sales, key tracking for operations, and building weekly/monthly/quarterly reporting.
  • Created advanced MS PowerPoint presentations for diverse business needs. Proactively assisted the Executive with drafting presentations, memos, and other key communication materials. Plus, supported the recognition team.
Legal Secretary, 01/2016 to 04/2016
WellpathSanta Barbara, CA,
  • Prepared a variety of legal papers including contracts, ordinances, briefs, letters, and memos to produce official documents from handwritten or recorded source material.
  • Maintained calendar for attorneys, scheduling appointments and conferences in reference to court appearance dates, expectant witnesses, and meetings to ensure smooth progression of daily schedules.
  • Communicated with citizens, City departments, judges, and other members of the legal system to provide, receive, and facilitate the transfer of information.
Administrative Assistant, 01/2000 to 07/2015
AT&T Services, IncCity, STATE,

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  • Financial Billing Operations (06/2014 – 07/2015) Key roles and responsibilities consisted of assisting the Assistant Vice President in management of daily activities, while performing a variety of administrative duties such as bill processing (CAPs application), vouchers, payroll, personnel - create ePCRs (GTR & PCA for my group), and org charts, scheduled meetings (international included), maintained calendar and appointments, planned events, and made travel arrangements (international included). Plus, handled employee recognition, general announcements for the organization, maintained all distribution lists, telecommuting tracking, and records retention.
  • Premier Client Group (02/2013 – 06/2014) Responsibilities consisted of assisting the Vice President in management of daily activities, as I interacted with top-level contacts on highly sensitive information necessitating considerable use of tact and diplomacy. Performed a variety of administrative duties such as, processing bills, vouchers, travel requests, payroll (Group Time Reporter), personnel (Personnel Change Request), budget, managed share portals, E-mail distribution list preservation, created/managed org charts, performed corporate HR Liaison duties/hiring process, and handled corporate training compliance for 1200 plus employees.
  • Legal Department (01/2000 02/2013) Supported 3 General Attorney & Associate General Counsel by providing company policy knowledge. Managed and organized all upcoming events, conference calls, business travel, and meetings onto the attorney's MS Outlook calendar. Produced well-researched and articulate legal briefs, pleadings, and statements. Plus, booked travel accommodations, created expense reports, and resolved any discrepancies.
Education and Training
Associate of Applied Science: Business Management, Expected in to Mountain View College - Dallas, TX
GPA:
High School Diploma: , Expected in to Frankfurt American High School - Frankfurt, Germany,
GPA:

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Resume Overview

School Attended

  • Mountain View College
  • Frankfurt American High School

Job Titles Held:

  • Executive Assistant
  • Executive Assistant Partner
  • Legal Secretary
  • Administrative Assistant

Degrees

  • Associate of Applied Science
  • High School Diploma

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