Executive Assistant Resume Example Beigene, Ltd. Apac

EXECUTIVE ASSISTANT

Professional Summary

Thorough and steadfast office worker with top-notch administrative skills and solid background in office operations seeking position as a Office Operations Associate. Able to surpass business targets while satisfying diverse customer demands. Over 20 years of experience in running and maintaining numerous offices. Proven ability to manage over 500 employees of facilities department. Able to communicate with all levels of management while maintaining the highest levels of sensitivity and confidentiality. Highly enthusiastic team player/leader who's always eager and willing to take on new challenges for both improved company performance as well as customer satisfaction.

Skills

Microsoft Office suite, Outlook, Word, Excel,
Communications skills
Logistics
Project organization
Operational Improvement

Supervision
Mail Handling
Bookkeeping
Sorting And Labeling
Team Management

Work History

Executive Assistant, 12/2014 to 03/2020
Beigene, Ltd. Apac – Cambridge , MA

Oversaw all aspects of executive assistance and support for Finance/Facilities department of leading hospital.
Kept abreast of employee union policies, FMLA, Workforce Health and Safety, etc.
Led coordination of account billing with sister organization, Columbia University.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Allocated executive tasks; managed complex calendars and administrative functions.
Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
Supported Human Resources Department in annual employee review process to manage performance merit increases.
Offered assistance, collaboration and clerical support to auditors throughout entire review process.
Worked with senior management to initiate new projects and assist in various processes.
Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
Provided administrative support to senior leadership and members of executive board while maintaining confidentiality.
Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
Fostered operational efficiency and compliance with company policies
Managed multiple projects simultaneously using organizational and analytical skills.
Tracked and recorded expenses; reconciled accounts to maintain currently accurate and compliant financial records.
Managed over500 employees in 25 different departments within institution.

Administrative Assistant/Executive Assistant, 09/2007 to 12/2014
Iconma, L.L.C. – Philadelphia , PA

Directed management of executive calendars.
Planned and organized meetings and events, made travel and accommodation arrangements for conferences, and managed inventory of clinical and non-clinical supplies.
Arranged booking for conference rooms for Hematology and Oncology Fellows.
Liaised and coordinated across multiple internal departments, including IT, Biomed, Telecom, and Human Resources.
Key Contributions: Supported Director of hospital's off-site clinics comprised of eye, hematology, oncology, and dermatology clinics.
Key player in promoting public health hygiene campaign to increase patient awareness of pathogens and health hygiene.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Successfully collaborated with necessary resources such as IT, Facilities, Biomed, etc., in order to rebuild flood damaged clinic 3 months ahead of schedule

Administrative Assistant, 09/2005 to 09/2007
The Mentor Network – Fairview Heights , IL

Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
Arranged rapid office equipment repair and maintenance with vendors.
Processed invoices and expenses using Lawson to facilitate on-time payment.
Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
Prepared meeting minutes and edited subcontractor proposals, project punch list, transmittals and memorandums for organizational support.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Executed record filing system to improve document organization and management.
Maintained staff directory and company policy handbook for human resources department.
Coached new employees on administrative procedures, company policies and performance standards.
Established system of inventory control in order to maintain uninterrupted supply at 20% above demand of nursery essentials for newborns in order to prevent shortages

Education

Associate of Arts: Communications, Global History, and Travel Tourism Coursework, 06/1998
Technical Career Institutes - City

Resume Overview

School Attended

Technical Career Institutes

Job Titles Held:

Executive Assistant
Administrative Assistant/Executive Assistant
Administrative Assistant

Degrees

Associate of Arts : Communications, Global History, and Travel Tourism Coursework , 06/1998

Executive Assistant Resume Example

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