Executive Assistant Resume Example National Aeronautics And Space Administration, Office Of Space Communications

EXECUTIVE ASSISTANT

Professional Summary

Skilled and dedicated Executive Assistant with over fifteen years' experience providing support to senior executives, support staff and general public. Excellent time management skills with demonstrated ability to prioritize and handle multiple projects in fast-paced environments. Customer service focus. Detail-oriented with success implementing solutions to create optimal efficiency. Work well independently and as a team member. Strong interpersonal and communication skills with the ability to collaborate with diverse individuals and cultivate business.
Demonstrated capacity to provide comprehensive support for executive-level staff; excel at scheduling meetings, coordinating travel, and managing all essential tasks.
Proven track record of accurately completing research, reporting, information management, and marketing support activities within demanding time frames.
Successfully coordinated and hosted numerous events, creating invitations and promotional materials, booking venues, and selecting guest speakers.

Skills

Work History

Executive AssistantNational Aeronautics and Space Administration, Office of Space Communications

Served as the receptionist and mail administrator for the Ground Networks Division.
Managed and tracked team responsibilities, keeping goals and duties on target providing outstanding administrative support to supervisors, managers, and executive directors, including preparing correspondence, scheduling meetings, and generating and publishing diverse reports from databases.
Collaborated with Vice President to plan and execute all aspects of office expansion that went from 15 to 50 employee space.
Project completed on schedule and within budget.
Scheduled and coordinated calendars; travel arrangements and prepared local and international travel reimbursement vouchers for 15 administrators.
Created first tracking sheet for travel arrangements that increased efficiency by providing immediate access to all trip details for five executives and ten managers.
Developed official filing system in compliance with NASA standards.

Executive Assistant/Membership CoordinatorFredericksburg Area Museum & Cultural Center

Managed and cultivated membership database from 600 individual, family and corporate members to 900+.
Generated recurring data reports while performing analysis and calculations.
Responsible for monthly membership billing correspondence and recording payments.
Prepared media kits.
Organized major fundraisers from concept to completion, including marketing The Metro Diner, Bob Evans and Buster's Place family restaurants.

Server/Assistant Manager

(15 years+).
Created employee schedules and prepared paychecks.
Processed accounts payable/receivable adhering to state and federal requirements.
Hired and trained new servers; processed new hire paperwork, and maintained employee records utilizing custom human resources database and filing system.
Highly effective sales and customer-oriented server.

Education

High School Diploma: 1983
Spotsylvania High School
Administrative Management Federal Government 1997

Skills

Work History

Executive Assistant, National Aeronautics and Space Administration, Office of Space Communications

Served as the receptionist and mail administrator for the Ground Networks Division.
Managed and tracked team responsibilities, keeping goals and duties on target providing outstanding administrative support to supervisors, managers, and executive directors, including preparing correspondence, scheduling meetings, and generating and publishing diverse reports from databases.
Collaborated with Vice President to plan and execute all aspects of office expansion that went from 15 to 50 employee space.
Project completed on schedule and within budget.
Scheduled and coordinated calendars; travel arrangements and prepared local and international travel reimbursement vouchers for 15 administrators.
Created first tracking sheet for travel arrangements that increased efficiency by providing immediate access to all trip details for five executives and ten managers.
Developed official filing system in compliance with NASA standards.

Executive Assistant/Membership Coordinator, Fredericksburg Area Museum & Cultural Center

Managed and cultivated membership database from 600 individual, family and corporate members to 900+.
Generated recurring data reports while performing analysis and calculations.
Responsible for monthly membership billing correspondence and recording payments.
Prepared media kits.
Organized major fundraisers from concept to completion, including marketing The Metro Diner, Bob Evans and Buster's Place family restaurants.

Server/Assistant Manager,

(15 years+).
Created employee schedules and prepared paychecks.
Processed accounts payable/receivable adhering to state and federal requirements.
Hired and trained new servers; processed new hire paperwork, and maintained employee records utilizing custom human resources database and filing system.
Highly effective sales and customer-oriented server.

Resume Overview

Companies Worked For:

School Attended

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Degrees