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Executive Assistant Resume Example

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EXECUTIVE ASSISTANT
Professional Summary

Passionate, motivated, and dependable Executive Assistant with over 10 years of experience in the healthcare administrative field. Self-directed, detail oriented and exceptionally organized. Excellent communication and written skills. Able to manage multiple priorities and solve problems in a fast paced environment.

Skills
  • Advanced in all Microsoft applications
  • Time management
  • Adept in technology
  • Detailed orientated
  • Office management
  • Goal driven
  • Customer service
  • Verbal and written communication
  • Resourceful
  • Schedule & calendar planning
  • Highly reliable
  • Resourceful and consistent
Work History
Executive Assistant, 05/2019 to 11/2020
HCA - Sky Ridge Medical Center – Lone Tree, CO
  • Managed administrative functions, including complex calendar management for the CMO, CNO, ACNO and other members of the C- Suite with focus on proper allocation of executive availability.
  • Handled all scheduling for CMO, CNO and ACNO's calendar and prepared meeting agenda and materials.
  • Organized and updated schedules for more than 3 executives.
  • Maintained confidential, administrative support to executive team.
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Allocated executive tasks and managed complex calendars and administrative functions.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for the C-Suite.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Handled all scheduling and logistics planning for conferences and monthly meetings.
  • Created appropriate documentation for members the C-Suite before meetings.
  • Provided administrative support to senior leadership and members of the executive team while maintaining confidentiality.
  • Planned, coordinated and executed meetings for the C-Suite
  • Prepared meeting agendas and briefing papers for members of board of directors and executive team.
Executive Assistant, 05/2016 to 05/2019
Onyx MD – Denver, CO
  • Directly support the CEO, the President/CFO and General Counsel/SVP
  • Maintain the CEO, CFO and general counsel's calendar, plan and schedule meetings, maintain all travel arrangements and expense reports, coordinate and organize company functions and special events
  • Planned, coordinated and ensured the exec teams schedule is followed and respected
  • Work closely and effectively with the Exec team to keep them well informed of upcoming commitments and responsibilities, following up appropriately
  • Prepare expense reports, maintain supplies, manage all calendars with heavy calendaring, monitor incoming and outgoing email and distribute internal mail, faxes and packages
  • Attend project meetings and prepare meeting minutes and agendas
  • Anticipate needs and proactively brings together appropriate staff and resources in addressing issues
  • Working and communicating directly with the exec team, providing strict confidentiality and proactively handling matters with deadlines
  • Perform all other duties as assigned
Senior Logistics Coordinator/Credentialing Specialist, 06/2006 to 05/2016
Onyx MD – Denver, CO
  • Lead logistics coordinator overseeing 5 employees
  • Responsible for guaranteeing the logistic departments successful completion of a wide range of tasks and ensuring they provide exemplary customer care
  • Performed new hire training
  • Conducted primary source verifications such as background checks and board certifications.
  • Received and evaluated applications to look for missing and inaccurate information.
  • Obtained NPI numbers for providers and facilities and updated existing profiles.
  • Enrolled providers and Medicaid, Medicare and private insurance plans.
Education
Associate of Science: Social Work, 05/2006
The College of St. Scholastica - Duluth, MN
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Resume Overview

Companies Worked For:

  • HCA - Sky Ridge Medical Center
  • Onyx MD

School Attended

  • The College of St. Scholastica

Job Titles Held:

  • Executive Assistant
  • Senior Logistics Coordinator/Credentialing Specialist

Degrees

  • Associate of Science : Social Work , 05/2006

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