Executive Assistant Resume Example
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EXECUTIVE ASSISTANT
Executive Profile
Seeking a challenging position in a growing organization where the perfect blend of my years of experience and enhanced skills can help in maximizing the profit of the company. I would like to exploit my potential and sense of obligation for fulfilling the goals of the organization. Highly organized candidate with extensive experience in office administration with college hours in paralegal studies. Reputation for maintaining and processing client records, files and legal documents in a highly organized, efficient and precise manner. Thorough and detail oriented with a demonstrated commitment to excellence. Ethics oriented working style; known for exercising discretion and maintaining confidentiality. Self-driven with a proven ability to thrive in a fast paced environment through advanced multi-tasking skills. Strong oral and written communication skills. Familiar with a variety of computer applications: MicroSoft Word, Word Perfect, Excel, PowerPoint, Adobe Acrobat Pro, LexisNexis, CaseMan, Summation and Relias.
Skill Highlights
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Core Accomplishments
Staff Development:
- Launched well-received program of professional development courses for all staff.
- Mentored and coached employees resulting in a 12% increase in productivity.
Professional Experience
Executive Assistant
September 2015 to CurrentBionano Genomics, Inc. － San Diego , CA
September 2015 to CurrentBionano Genomics, Inc. － San Diego , CA
- Serves as the Executive Assistant to the Chief Strategy Officer and provides support to all staff working under the CSO Performs moderately complex administrative tasks in support of the Strategy and Communications team Responds to requests for information, schedule appointments, maintain files for department, maintain calendar & contacts for CSO Tracks expenses and submit requests for payment Order office supplies & work with external vendors Track and share media stories Monitoring email accounts for organization Maintain meeting minutes and agendas Provides administrative support and coordination for multiple community planning initiatives Provides backup to the Receptionist as needed.
Assistant to the Chief
June 2012 to September 2015Texas Health & Human Services Commission － Seguin , TX
June 2012 to September 2015Texas Health & Human Services Commission － Seguin , TX
- Process all incoming Approval Memos from the department to be prepped for the Division Chief's signature Process all out-of-state travel requests from the department for approval Make all necessary travel arrangements, prepare and submit completed travel vouchers for the Division Chief Handle monthly reporting for the Division and Regional Offices Handle end of fiscal year reporting of monies received Coordinate meetings for the department Coordinate and plan Annual Division Meeting for Austin Office and Five Regional Offices Maintain files for the Division Chief Assist with the processing of Expert Contracts/Legal Contracts Assist with the handling of all open records request and the delivery of documents to the requestor Scan all incoming memos Back up Office Manager as needed Back up the Receptionist as needed Enter time sheets for department Order supplies for the department Handle inventory for the department.
Legal Secretary III
March 2004 to June 2012Office Of The Attorney General － City , STATE
March 2004 to June 2012Office Of The Attorney General － City , STATE
- Assist in the timely and accurate preparation and delivery of legal documents in support of attorneys, investigators and legal assistant Prepare, proofread and finalize legal documents, either from transcription, handwritten notes, oral instructions, or typewritten drafts: pleadings, motions, briefs, judgments, orders, etc., including exhibits.
- Knowledge of brief requirements (table of contents, index of authorities), formatting, etc.
- as required by state and federal courts for each document Prepare, proofread and finalize correspondence and memoranda, either from transcription, handwritten notes, oral instruction, or typewritten drafts Copying and distributing of finalized documents and correspondence Assist in obtaining and following requirements for proper filing of documents with all state and federal courts, public offices and delivery to private entities.
- Extensive knowledge of E-filing in the District Courts Properly address and send correspondence and documents to the intended destination by mail, overnight delivery, telefaxing or hand delivery; and obtaining proper confirmation and file proof of delivery Keep clients/opposing counsel informed by mailing copies of all incoming and outgoing relevant documents and correspondence Verify and process incoming invoices for court costs, depositions, and witness expenses.
- Maintain a cost file on a case by case basis Maintain files by timely filing documents in chronological order with typed index sheet and tabs which adequately identify the documents contained therein so hat documents can be quickly retrieved Scan all incoming and outgoing pleadings and discovery so that PDF copies can be saved in the system Keep up with department calendar by checking mail for deadlines, trial dates, court settings, depositions, and enter on department/attorney's calendar.
- Schedule meetings and depositions as required When a new case is assigned, set up file on computer and create paper files.
- Update case management system as to new happenings in cases Close cases and prepare them to be shipped to archives Make all necessary travel arrangements, prepare and submit completed travel vouchers for assigned attorneys, investigators and legal assistant Back up the receptionist as needed Enter time sheets for department Order supplies for the department Handle inventory for the department.
Education
High School Diploma : General Studies, 1992Reagan High School － City, StateGPA: Honors student - Top 10% of classHonors student - Top 10% of class
Paralegal StudiesAustin Community College － City, State48 credit hours completed
Skills
administrative, administrative support, schedule appointments, attorney, backup, maintain calendar, case management, oral, Contracts, Copying, clients, delivery, email, filing, instruction, inventory, Legal, legal documents, notes, mailing, meetings, mail, Office, Office Manager, Order office supplies, Paralegal, PDF, Receptionist, Maintain files, reporting, stories, Strategy, transcription, travel arrangements
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Resume Overview
School Attended
- Reagan High School
- Austin Community College
Job Titles Held:
- Executive Assistant
- Assistant to the Chief
- Legal Secretary III
Degrees
- High School Diploma : General Studies , 1992
Paralegal Studies
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