Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

PARALEGAL, OFFICE ADMINISTRATOR, SOCIAL MEDIA MANAGER AND TECHNICAL ASSISTANT A professional with 7 years of office administration, legal and technical experience. Successfully ensured that administrative, legal and technical activities assigned ran efficiently by handling external and internal communications; organizing work; and arranging and coordinating meetings in a timely and efficient manner. Seeking an opportunity to utilize my skills and experience to help an organization achieve its goals.

  • Excel spreadsheets
  • Executive presentation development
  • Human resource laws knowledge
  • Mail management
  • Social media knowledge
  • Meeting planning
  • Professional and mature
  • Strong problem solver
  • Travel administration
  • Administrative support specialist
  • Proper phone etiquette
  • Labor relations
  • Payroll
  • Customer service-oriented
  • Accounting
  • Legal administrative support
  • Invoice processing
  • Database management
02/2020 to Current Executive Assistant Black Rifle Coffee Co | Benbrook, TX,
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Revised and maintained master calendar for client appointments.
  • Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
  • Opened, read and wrote answers to routine letters and correspondence for executives.
  • Set up meeting and event logistics for senior management, including executives and board of directors.
  • Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
  • Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
  • Crafted proposals and memos using desktop publishing and word processing software.
  • Restocked office and break room supplies to maximize team productivity.
  • Managed daily financial tasks such as invoices, reports and proposals.
  • Supported auditors during review process with clerical support.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Oversaw executive schedules for team of company leaders.
  • Researched topics of interest and culled gathered information to produce concise reports.
  • Recorded and maintained updated information on company services.
  • Supported advertising and promotional initiatives by creating marketing materials.
  • Made travel arrangements and reservations.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
12/2014 to Current Project Manager/Social Media Manager Crane Co. | Tukwila, WA,
  • Grow Instagram to over 400 K active followers.
  • Content creator for email campaigns.
  • Created Facebook groups with over 100K members collectively.
  • Planning and hosting events for the brand.
  • Create graphics for promotion.
  • Review and generate client invoices.
  • Maintained financial documents.
  • Handled continuous project monitoring and management, including developing forecasts, tracking expenses and approving payments.
  • Forecasted, scheduled and monitored project timelines, personnel performance and cost efficiency.
  • Supported client companies in maximizing strengths, overcoming weaknesses and developing new processes.
January to 11/2018 Administrative Assistant Central Pacific Bank | Aiea, HI,
  • Create Quotes for potential buyers.
  • Copied confidential Consumer documents.
  • Filed documents accurately and in a timely manner.
  • Managing company calendar and scheduling appointments.
  • Booked conference rooms for supervisors and attorneys, for meetings and interviews.
  • Provide HR with assistance on special projects and miscellaneous requests with organizing, tracking and set up of company events and trainings.
  • Provide administrative support to accounts payable and accounts receivable.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
  • Controlled building access by supplying key cards to employees and visitors.
  • Conducted and initialized background checks for potential employees.
05/2015 to 08/2016 Legal Assistant Harmon Law Offices, P.C | City, STATE,
  • Reviewed and prepped acceleration letters for senior paralegals.
  • Reviewed newspaper publications for foreclosures and compiled them.
  • Filed complaints on behalf of banks such as Wells Fargo and Citibank.
  • Ordered death certificates from clerk offices.
  • Prepped affidavits for bank clients.
  • Contacted government offices to receive information on clients and residents.
  • Updated titles on house properties for bank clients.
  • Edited/redlined company legal documents for accuracy.
  • Filed pleadings and paperwork with court clerk to meet strict deadlines.
  • Drafted legal complaints, summons and interrogatories.
  • Redacted confidential information from legal documents on case-by-case basis.
  • Produced well-researched and articulate legal briefs, pleadings and statements.
  • Used computer databases, credit reports, and tax and legal filings to locate persons and compile information for investigations.
  • Analyzed law sources, including statutes, recorded judicial decisions, legal articles, constitutions and legal codes.
  • Completed case research via LexisNexis and Westlaw databases.
  • Knowledgeable dealing with pleadings, affidavits, motions and exhibit preparation.
  • Observed privacy laws to prevent breaches and protect data.
Education and Training
Expected in 05/2015 Bachelor of Science | Legal Studies Bay Path University, , GPA:
American Bar Association
Expected in 05/2015 Approved Paralegal Certificate | Bay Path University, Longmeadow, MA GPA:

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School Attended

  • Bay Path University
  • Bay Path University

Job Titles Held:

  • Executive Assistant
  • Project Manager/Social Media Manager
  • Administrative Assistant
  • Legal Assistant


  • Bachelor of Science
  • Approved Paralegal Certificate

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