SEARCH

Executive Assistant Resume Example

Resume Score: 80%

Love this resume?Build Your Own Now
EXECUTIVE ASSISTANT
Professional Summary

Meticulous and detail-oriented Asset Coordinator skilled at using Office 365 to create exceptional communications, presentations and spreadsheets meeting diverse administrative needs. Dedicated to maximizing customer satisfaction and exceeding business objectives with organized approach and strong multitasking abilities. Sophisticated and graceful in managing high-volume workloads in a deadline oriented environments. Strong verbal and written communication with analytical skills with fluency in English, Spanish and a working knowledge of Portuguese.

Skills
  • MS Office 365, SharePoint, Yardi Voyager, MLS, DocuSign, Concur, Acrobat Adobe
  • Experience in coordinating and completing multiple projects in a deadline-oriented environment.
  • Ability to work and communicate effectively with all levels of Real Estate Operations and Senior Management.
  • Proactive, self-starter with analytical and problem-solving abilities.
  • Multilingual: English, Spanish and Portuguese
Education
Bachelor of Science: Business Management, 05/2013
California State University - Northridge - City
Work History
Executive Assistant, 05/2016 to 10/2020
Company Name – City, State
  • Provided full administrative and organizational project support to the Chief Financial Officer & Chief Administrative Officer; interact daily with Ownership.
  • Supported the CFO in firm's financial activities; such as transaction coordination for acquisitions, dispositions and financing of real estate assets.
  • Managed the company's digital shared information system.
  • Collaborated with CFO on the refinance of 7 Class A buildings by compiling lender required financial reports and provide weekly transaction status updated to secure a timely closing.
  • Assisted outside Lenders (major Retail Banks) in generating financial reporting compliance requirements; reports include income statements, balance sheet, customized rent rolls (retail, office, residential owned assets).
  • Actively participated in due diligence as needed for potential acquisitions; draft and edit Letters of Intent and submit to Broker; compile all property documents ensuring all requirements for Escrow.
  • Supported loan asset management initiatives of the existing real estate debt portfolio including investor requests, compliance, reporting, post-closing requirements.
  • Performed managerial duties as an Office Manager; such as approve and monitor kitchen supply inventory and track annual office events budget.
Executive Assistant, 10/2014 to 04/2016
Company Name – City, State
  • Provided administrative assistance to C-Level Executive Team to include CFO, COO, and CEO
  • Coordinated travel arrangements and maintenance of travel schedules, including domestic and international, hotels reservations, and restaurants.
  • Oversaw the transition and successful launch of office software Colonial to Yardi Voyager, including the initial data entry of leases, vendors and tenant information for all properties including Class A Office, Medical Office with several hundred tenants.
  • Abstracted all property leases for refinancing; interact with outside Counsel, as required.
  • Drafted and edited memorandum, letters and any other correspondence.
  • Responsible for the distribution of all tenant estoppels as required by lender for all financing.
  • Collaborated with company departments to ensure effective project management and administrative coordination.
  • Coordinated logistics for all meetings; such as scheduling, preparing invitations, catering, as well as external conference registration.
  • Developed and updated spreadsheets and databases to track, analyze and report on new development progress.
Assistant Property Manager, 04/2013 to 10/2013
Company Name – City, State
  • Provided full administrative support to the Senior Property Manager and Director of Leasing.
  • Assisted with management of a diversified commercial portfolio including retail (Los Angeles and Santa Monica - e.g., Anthropology and American Apparel), office (low-rise office building), office spaces and residential apartment communities (San Luis Obispo), and family-owned restaurants.
  • Generated daily, weekly, and monthly reports to ensure an open dialogue with owners regarding vacancies, tenants, grounds, and collections.
  • Prepared monthly rent increase worksheets and submitted to Property Manager for approval.
  • Followed up on delinquent accounts; abstracted leases and input into company database.
  • Assisted in the preparation of financial statements, including budgets and reports on status of property such as occupancy rates and dates of expiration of leases.
  • Ensured that all operational and safety building systems and physical plant components were maintained in accordance with manufacture's recommendations, city codes, and the lease agreements, at a level consistent with or above industry standards.
  • Participated in the annual budget process and regular forecasting processes.
  • Assisted in preparing letters of intent, management of security deposits, letters of credit.
  • Tracked and managed all real estate documentation including leases and lease amendments for commencement date to ensure the timely processing.
  • Monitored progress of construction and maintenance projects and notified appropriate individuals of project updates, delays and schedule changes.
Transaction Coordinator, 04/2007 to 04/2011
Company Name – City, State
  • Administrative and organizational support to up to 120 realtors as well as serve as liaison for clients, escrow companies and mortgage brokers.
  • Coordinated and managed over 20 escrow transactions on a monthly basis.
  • Assisted in preparing underwriting requests, final funding wires and cancelled contracts.
  • Scheduled property inspections ordered reports and obtained signatures.
  • Received, reviewed and obtained signatures for all listing, purchase, escrow and title documents.
  • Provided a consistent, quality-controlled system to ensure the efficient management of all relevant steps necessary to close a real estate sale.
  • Tracked escrow process to ensure important deadlines are met and contingencies are released.
  • Entered all sales and lease information into the company's database according to the organization's guidelines and procedures.
  • Assisted accounting in the process of collection and distribution of client's commission payments.
Build Your Own Now

DISCLAIMER

Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

School Attended

  • California State University - Northridge

Job Titles Held:

  • Executive Assistant
  • Assistant Property Manager
  • Transaction Coordinator

Degrees

  • Bachelor of Science : Business Management , 05/2013

Similar Resumes

View All
Executive-Assistant-resume-sample

Executive Assistant

Calabasas, California