Executive Assistant resume example with 20+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK Home: (555) 432-1000 - Cell: - resumesample@example.com - -
Summary
Versatile professional capable of performing highly advanced administrative assignments working with high levels of sensitive and confidential matters. Skilled coordinator, technician, and Executive Assistant who excels at analyzing, prioritizing and completing tasks while exhibiting professionalism and sound judgment. Offers outstanding writing skills and communication skills that produce results. Over thirteen years of combined extensive experience for the Palm Beach County School District in the Human Resource field, Public Records Coordinator for inactive student records management, Forms Review Committee, and the designated spokeswoman in charge of training all new employees at New Employee Orientation on mandatory IT policies and how to set up and use IT Technologies. As the Secretary to the Superintendent of Walton County, was in charge of daily operational and administrative functions before being offered a position as the Sheriff's Executive Assistant in Walton County for the past two years.
Highlights
Meticulous attention to detail
Articulate and well-spoken
Administrative support specialist
Time management
Issue Resolution
Event and Presentation Coordination
Legal administrative support
Microsoft Office proficiency
Proper phone etiquette
Meeting planning
Customer service-oriented
Business correspondence
Experience
2015 to 02/2017
EXECUTIVE ASSISTANTVitrolabs – Milpitas, CA,
Coordinates calendar activities for the Sheriff, and/or executive staff; schedules appointments, meetings, conferences, hearings, and other activities; updates calendar on a regular basis and notifies parties involved of changes
Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for executives or other staff
Maintains calendar for conference rooms and meeting rooms; reserves use of rooms for the Sheriff's Office, County departments or other agencies.
Screens calls, mail, and e-mail messages and initiates appropriate response
Greets visitors; ascertains nature of business, and directs callers/visitors to appropriate personnel
Provides executive support to the Sheriff, Sheriff's Offices, as well as other County Executive staff
Provides administrative support and coordination for various meetings at the executive management level, prepares meeting agenda documents; coordinates meeting facilities, transcribes and distributes meeting minutes
Plans events such as groundbreaking ceremonies, dedication ceremonies, and other activities
Coordinates framing of certificates, maps, and other documents
Prepares business correspondence, including reply letters to citizens, various forms, reports, lists, charts, performance evaluations, purchase requisitions, purchase orders, statistical reports, meeting notices, agendas, meeting minutes, and legal documents
Communicates with County officials, Board members, executive staff, County and Sheriff's attorneys, vendors, the public, state/federal agencies, outside agencies, the media, and other individuals as needed to coordinate work activities
07/2014 to 11/2014
SECRETARY TO THE SUPERINTENDENTHoneywell – Plymouth, MN,
Managed office details by relieving the Superintendent of Schools of routine requests and matters
Scheduled School Board meetings, Cabinet meetings, Principals' meetings, and assists with meeting materials and agendas
Maintained and coordinated Superintendent's calendar
In charge of scribing minutes for the Teachers' Negotiations, the Educational Support Personnel Negotiations, and for the School Security Task Force Committee
Assisted with creating and proofing PowerPoint presentations for monthly Principal meetings
Open, read, and wrote answers to routine letters and e-mails, as directed by the Superintendent
03/2014 to 07/2014
HR GENERALISTRelx Group – Conklin, NY,
Conducted New Employee Orientation to foster positive attitude toward organizational objectives
Identified staff vacancies and interviewed applicants
Addressed inquires from employees and management regarding new-hire activity and ongoing employee relation issues
06/2011 to 02/2014
PUBLIC RECORDS COORDINATOR/ DEPARTMENT OF RECORDS MANAGEMENTPalm Beach County School District – City, STATE,
Coordinates and receives all public records requests/documents and distributes to applicable individuals, schools, and departments
Coordinates data and information to respond to all required public records requests
Conducted the digitizing of student record images into the District's document imaging application, Oracle
Designated spokesperson to represent the IT department at the New Employee Orientations to discuss mandatory IT forms, policies of the District, and user account setup
Presided over the Forms Committee Review meetings for the Palm Beach County School District
Modernized the District's records management form for the department to begin charging for student records/transcripts
Designed and organized content layout for the IT Department of Records Management's web page
06/2006 to 05/2011
HUMAN RESOURCES TECHNICIAN II/ DIVISION OF RECRUITMENT AND RETENTIONPalm Beach County School District – City, STATE,
Managed, monitored and maintained data using PeopleSoft for all new instructional and non-instructional new hires, internal hires, and transfers
Presented information to applicants regarding employment opportunities, compensation, certification, eligibility criteria and other related HR matters
Gathered and organized confidential documents necessary for hiring and clearance purposes within the Palm Beach County School District
Generated various reports and queries from PeopleSoft on status of applicants with job offers and substitute teachers
Responsible for training 43 Central Area school secretaries on current hiring procedures using PeopleSoft
01/2006 to 05/2006
SECRETARY FOR HOSPITAL HOMEBOUNDPalm Beach County School District – City, STATE,
Collaborated with parents and students about the enrollment process into the Hospital Homebound program, assisted completing eligibility forms, issuing textbooks to students, preparing invoices for textbooks, and maintaining inventory of books for the department
Supported department by answering phones, filing, mailing report cards, and keeping attendance records for students
2004 to 01/2006
TESTING MANAGER/ DEPARTMENT OF RESEARCH AND EVALUATIONPalm Beach County School District – City, STATE,
Assisted with data entry, distribution of test materials for Palm Beach County schools, creating diagnostic test results using Microsoft Word and Access databases
Contributed to the preparation for FCAT and HSCT testing using Microsoft Excel, answering phones, filing and distribution of Palm Beach County school reports
02/2001 to Current
LEGAL RESEARCHER – , ,
Emphasis on legal research and legal writing related to areas of media, copyright infringement, trademarks, corporate advertising, and foreclosures
Self-represented Plaintiff (pro se litigant) in a federal trial held in the United States Southern District Court, won on appeal in the Eleventh Circuit Appellate Court, and petitioned the Supreme Court of the United States (2006-2011)
Education
Expected in 1990
HIGH SCHOOL DIPLOMA: WASHINGTON HIGH SCHOOL - PENSACOLA, FL GPA:
Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.
Resume Overview
School Attended
WASHINGTON HIGH SCHOOL
Job Titles Held:
EXECUTIVE ASSISTANT
SECRETARY TO THE SUPERINTENDENT
HR GENERALIST
PUBLIC RECORDS COORDINATOR/ DEPARTMENT OF RECORDS MANAGEMENT
HUMAN RESOURCES TECHNICIAN II/ DIVISION OF RECRUITMENT AND RETENTION
SECRETARY FOR HOSPITAL HOMEBOUND
TESTING MANAGER/ DEPARTMENT OF RESEARCH AND EVALUATION