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Executive Assistant resume example with 20+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - resumesample@example.com - -
Summary

Versatile professional capable of performing highly advanced administrative assignments working with high levels of sensitive and confidential matters. Skilled coordinator, technician, and Executive Assistant who excels at analyzing, prioritizing and completing tasks while exhibiting professionalism and sound judgment. Offers outstanding writing skills and communication skills that produce results. Over thirteen years of combined extensive experience for the Palm Beach County School District in the Human Resource field, Public Records Coordinator for inactive student records management, Forms Review Committee, and the designated spokeswoman in charge of training all new employees at New Employee Orientation on mandatory IT policies and how to set up and use IT Technologies. As the Secretary to the Superintendent of Walton County, was in charge of daily operational and administrative functions before being offered a position as the Sheriff's Executive Assistant in Walton County for the past two years.  

Highlights
  • Meticulous attention to detail
  • Articulate and well-spoken
  • Administrative support specialist
  • Time management
  • Issue Resolution
  • Event and Presentation Coordination
  • Legal administrative support
  • Microsoft Office proficiency
  • Proper phone etiquette
  • Meeting planning
  • Customer service-oriented
  • Business correspondence
Experience
2015 to 02/2017
EXECUTIVE ASSISTANT Vitrolabs Milpitas, CA,
  • Coordinates calendar activities for the Sheriff, and/or executive staff; schedules appointments, meetings, conferences, hearings, and other activities; updates calendar on a regular basis and notifies parties involved of changes
  • Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for executives or other staff
  • Maintains calendar for conference rooms and meeting rooms; reserves use of rooms for the Sheriff's Office, County departments or other agencies.
  • Screens calls, mail, and e-mail messages and initiates appropriate response  
  • Greets visitors; ascertains nature of business, and directs callers/visitors to appropriate personnel
  • Provides executive support to the Sheriff, Sheriff's Offices, as well as other County Executive staff
  • Provides administrative support and coordination for various meetings at the executive management level, prepares meeting agenda documents; coordinates meeting facilities, transcribes and distributes meeting minutes
  • Plans events such as groundbreaking ceremonies, dedication ceremonies, and other activities
  • Coordinates framing of certificates, maps, and other documents
  • Prepares business correspondence, including reply letters to citizens, various forms, reports, lists, charts, performance evaluations, purchase requisitions, purchase orders, statistical reports, meeting notices, agendas, meeting minutes, and legal documents
  • Communicates with County officials, Board members, executive staff, County and Sheriff's attorneys, vendors, the public, state/federal agencies, outside agencies, the media, and other individuals as needed to coordinate work activities
 
07/2014 to 11/2014
SECRETARY TO THE SUPERINTENDENT Honeywell Plymouth, MN,
  • Managed office details by relieving the Superintendent of Schools of routine requests and matters
  • Scheduled School Board meetings, Cabinet meetings, Principals' meetings, and assists with meeting materials and agendas
  • Maintained and coordinated Superintendent's calendar
  • In charge of scribing minutes for the Teachers' Negotiations, the Educational Support Personnel Negotiations, and for the School Security Task Force Committee
  • Assisted with creating and proofing PowerPoint presentations for monthly Principal meetings
  • Open, read, and wrote answers to routine letters and e-mails, as directed by the Superintendent
03/2014 to 07/2014
HR GENERALIST Relx Group Conklin, NY,
  • Conducted New Employee Orientation to foster positive attitude toward organizational objectives
  • Identified staff vacancies and interviewed applicants
  • Addressed inquires from employees and management regarding new-hire activity and ongoing employee relation issues
06/2011 to 02/2014
PUBLIC RECORDS COORDINATOR/ DEPARTMENT OF RECORDS MANAGEMENT Palm Beach County School District City, STATE,
  • Coordinates and receives all public records requests/documents and distributes to applicable individuals, schools, and departments
  • Coordinates data and information to respond to all required public records requests
  • Conducted the digitizing of student record images into the District's document imaging application, Oracle
  • Designated spokesperson to represent the IT department at the New Employee Orientations to discuss mandatory IT forms, policies of the District, and user account setup
  • Presided over the Forms Committee Review meetings for the Palm Beach County School District
  • Modernized the District's records management form for the department to begin charging for student records/transcripts
  • Designed and organized content layout for the IT Department of Records Management's web page 
06/2006 to 05/2011
HUMAN RESOURCES TECHNICIAN II/ DIVISION OF RECRUITMENT AND RETENTION Palm Beach County School District City, STATE,
  • Managed, monitored and maintained data using PeopleSoft for all new instructional and non-instructional new hires, internal hires, and transfers
  • Presented information to applicants regarding employment opportunities, compensation, certification, eligibility criteria and other related HR matters
  • Gathered and organized confidential documents necessary for hiring and clearance purposes within the Palm Beach County School District
  • Generated various reports and queries from PeopleSoft on status of applicants with job offers and substitute teachers
  • Responsible for training 43 Central Area school secretaries on current hiring procedures using PeopleSoft
01/2006 to 05/2006
SECRETARY FOR HOSPITAL HOMEBOUND Palm Beach County School District City, STATE,
  • Collaborated with parents and students about the enrollment process into the Hospital Homebound program, assisted completing eligibility forms, issuing textbooks to students, preparing invoices for textbooks, and maintaining inventory of books for the department
  • Supported department by answering phones, filing, mailing report cards, and keeping attendance records for students
2004 to 01/2006
TESTING MANAGER/ DEPARTMENT OF RESEARCH AND EVALUATION Palm Beach County School District City, STATE,
  • Assisted with data entry, distribution of test materials for Palm Beach County schools, creating diagnostic test results using Microsoft Word and Access databases
  • Contributed to the preparation for FCAT and HSCT testing using Microsoft Excel, answering phones, filing and distribution of Palm Beach County school reports
02/2001 to Current
LEGAL RESEARCHER , ,
  • Emphasis on legal research and legal writing related to areas of media, copyright infringement, trademarks, corporate advertising, and foreclosures
  • Self-represented Plaintiff (pro se litigant) in a federal trial held in the United States Southern District Court, won on appeal in the Eleventh Circuit Appellate Court, and petitioned the Supreme Court of the United States (2006-2011)
Education
Expected in 1990
HIGH SCHOOL DIPLOMA:
WASHINGTON HIGH SCHOOL - PENSACOLA, FL
GPA:

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Resume Overview

School Attended

  • WASHINGTON HIGH SCHOOL

Job Titles Held:

  • EXECUTIVE ASSISTANT
  • SECRETARY TO THE SUPERINTENDENT
  • HR GENERALIST
  • PUBLIC RECORDS COORDINATOR/ DEPARTMENT OF RECORDS MANAGEMENT
  • HUMAN RESOURCES TECHNICIAN II/ DIVISION OF RECRUITMENT AND RETENTION
  • SECRETARY FOR HOSPITAL HOMEBOUND
  • TESTING MANAGER/ DEPARTMENT OF RESEARCH AND EVALUATION
  • LEGAL RESEARCHER

Degrees

  • HIGH SCHOOL DIPLOMA

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