Executive Assistant resume example with 13+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
Professional Summary
Versatile Job Title offers experience in front desk management. Successful at prioritizing tasks, maintaining organization and optimizing workflow. Balances high-volume inquiries with staff administrative needs.
Varied jobs over 40+years, retail sales, medical secretary, executive for Head of Breast Surgery, emergency room clerk, payroll supervisor, scheduler and job assignments for air condition techs, ordered and sold restaurant equipment, ordered and sold hospitality clothing, assistant to Insurance broker for long haul truckers, billed for medical, retail, production, departments, owned retail clothing store. Assistant to alcohol and drug counselors, billed same. Clerked and designed in retail flower shop.
Accomplishments
Created detailed expense reports in excess of $100,000, including currency exchanges.
Prepared and distributed payroll for staff of 120 direct reports.
Planned corporate meetings, lunches and special events for groups of Number+ employees.
Awarded a bonus in recognition of managing the addition of more than Number staff members from another company office location.
Documented and resolved customer complaints which led to Customer satisfaction.
Supervised team of Number staff members.
Achieved Positive results by completing on any and all complaints, supply discrepancies with accuracy and efficiency.
Achieved Positive through effectively helping with any and all problems which presented themselves
Resolved product issue through consumer testing.
Skills
Travel Administration
Multi-Line Phone Proficiency
Advanced Clerical Knowledge
Filing and data archiving
Technical Support
Administrative support
Mail handling
Scheduling
Expense reporting
Travel accommodations
Proofreading
Travel coordination
Office management
Work History
Executive Assistant, 07/2000 - 09/2009 Vitrolabs – San Jose, CA,
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
Processed travel expenses and reimbursements for executive team and senior management group.
Organized and coordinated conferences and monthly meetings.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Wrote reports, executive summaries and newsletters.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Handled incoming and outgoing correspondence, including mail, email and faxes.
Worked with senior management to initiate new projects and assist in various processes.
Upheld strict timetables by maintaining accurate, balanced calendars.
Filed paperwork and organized computer-based information.
Answered high volume of phone calls and email inquiries.
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
Took notes and dictation at meetings.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Screened personal and business calls and directed to appropriate party.
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