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Executive Assistant Resume Example

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Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Professional Summary
  • Experienced Office and Administration Professional with extensive paid and volunteer experience across a broad range of business categories.
  • Organized and dependable candidate successful at managing multiple priorities with a positive attitude seeking to expand into accounting with concurrent academic skills acquisition in progress.
  • Personable, team oriented attitude focused on optimizing productivity, efficiency and service quality across various environments. Willingness to take on added responsibilities to meet team goals.
  • Highly dependable, ethical and reliable candidate that blends proven organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Skills
  • Proficient in QuickBooks and MicroSoft Office, including Excel
  • Bill Payment and Recordkeeping
  • Accounts Payable
  • Bank Statement Reconciliation
  • Financial and Data Recordkeeping
  • Expense Reports
  • Payroll Preparation and Processing
  • Handling Confidential Materials
  • Critical Thinking
  • Proven strong organizational ability with attention to detail
  • Professional Association Membership Support
Education
R.H. King Collegiate Institute Toronto, ON, Expected in High School Diploma : - GPA :

Honors Secondary School Graduation Diploma (Grade 13)

Florida State College At Jacksonville Jacksonville, FL, Expected in 12/2022 Associate of Science : Business And Accounting - GPA :
  • Coursework completed in Financial Accounting, QuickBooks Pro, Principles of Marketing and Introduction to Business
  • 4.0 GPA on all coursework attempted to date
  • In progress to an Associate's Degree with an emphasis on accounting and business.
  • Will have completed the Entrepreneurship Technical Certificate in December 2021
Work History
Vitrolabs - Executive Assistant
Milpitas, CA, 04/2001 - 10/2003
  • Reported to Director, Division of Government Relations. Managed multiple administrative functions with priority on membership support. Answered high volume of phone calls and email inquiries and prioritized for Director's response. Handled incoming and outgoing correspondence, including mail, email and faxes. Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Prepared documents, reports, presentations and lobbying packets for executives and board members using advanced software proficiencies.
  • Took notes and dictation at meetings, transcribed and edited minutes of meetings, coordinated and executed meetings and events.
  • Created expense reports, budgets and filing systems for senior government relations management team. Managed and updated databases as needed.
Wcg - Executive Assistant
Atlanta, GA, 01/1994 - 03/1996
  • Reported to Vice-President/COO
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance data.
Comcast - Principal
Farmington, MI, 01/1990 - 11/1994

Principal of a three party partnership focused on computer training and development, new practice start-up, office management skills development and continuing education seminars for medical support staff.

  • Planned and implemented curriculum to teach up-to-date technology and policy compliance to adult learner students to increase their knowledge base and learn new information.
  • Oversaw fiscal operations, including bookkeeping and financial reporting.
  • Managed large data projects, including workflow scheduling, data entry, development of benchmark lessons and effectively implemented best training practices in adult learning principles.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.
  • Offered friendly and efficient service to all customers, handled challenging situations with ease.
Medical Office (Age Management & Integrative, Regenerative, And Functional Medicine) - Medical Office Manager
Miami, FL, 06/1986 - 12/1993
  • Oversaw fiscal operations, including accounting, budgeting, authorizing expenditures and financial reporting for a multi-physician practice. Responsible for bank deposits and cash management, payroll, billing, management of petty cash, accounts payable, accounts receivable, bank statement reconciliation and manual double entry bookkeeping to trial balance.
  • Created and managed electronic patient records, encompassing data entry and administrative functions related to insurance, billing and accounts receivable.
  • Communicated effectively with staff members, physicians and patients, employing active listening and interpersonal skills.
Olympic Sport Fencing

Olympic Sport Fencing enthusiast and National Team Chaperone and Logistics Support Member.

Volunteer, Income Tax Preparation Clinic, MCB Quantico

Volunteer, Financial/Debt Counselor/Loans Officer, Navy Marine Corps Relief Society Pensacola

Treasurer/Secretary, Officer Spouse Club, NAS Whidbey Island

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Resume Overview

School Attended
  • R.H. King Collegiate Institute
  • Florida State College At Jacksonville
Job Titles Held:
  • Executive Assistant
  • Executive Assistant
  • Principal
  • Medical Office Manager
Degrees
  • High School Diploma
  • Associate of Science

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