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Executive Assistant Resume Example

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Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - resumesample@example.com - -
Professional Summary

A highly enthusiastic, organized, meticulous, and detail-oriented Assistant with over 10 years of experience providing high-level, skillful, and thorough administrative support to C-level and Senior Executives. Dedicated and focused; able to prioritize, multitask, and follow through to achieve company goals while thriving in a fast-paced, ever-changing work environment. An independent and self-motivated professional with excellent research and writing skills; able to grow positive relationships with clients and colleagues at all organizational levels. I will apply my strong professional background, education, and skills to a rewarding role in an exciting, influential organization that is driven by hard work and innovation.

Skills
  • Guest services
  • Inventory control procedures
  • Merchandising expertise
  • Loss prevention
  • Cash register operations
  • Product promotions
Work History
10/2019 to Current
Executive Assistant West Monroe Partners, Llc Dallas, TX,
  • Supports three Managing Directors at this Communications & Public Relations Agency.
  • Maintains and manages calendars of all Managing Directors, including but not limited to arranging appointments, meetings, and conferences.
  • Arranges corporate travel by developing itineraries and agendas that included airline reservations, ground transportation, lodging, on-site and off-site meetings.
  • Assists in creation of New Business presentation decks for current and potential clients.
  • Project management of New Business clients and current clients, serving as a liaison between account teams and Managing Directors to develop workplans, and management of staff time and resources.
  • Prioritizing tasks, creating timelines, and ensuring compliance with budgets and deadlines.
  • Assists in all special and ad-hoc projects.
03/2019 to 10/2019
Executive Assistant West Monroe Partners, Llc Los Angeles, CA,
  • Supported Tribune Media’s Executive C-Suite, including CEO, CFO, CTO, SVP Human Resources / Chief Labor & Employment Counsel, and Human Resources / Legal teams.
  • Maintained and managed calendars of all executives, including but not limited to arranging appointments, meetings, and conferences.
  • Coordinated and executed 3-day, Annual Human Resources Conference, including but not limited to completing employee registration and travel, sourcing and booking of hotel and caterers.
  • Arranged corporate travel by developing itineraries and agendas that included airline reservations, ground transportation, lodging, on-site and off-site meetings.
  • Prepared, processed, and tracked all travel expense reports and department invoices.
  • Project management of company’s Diversity & Inclusion Initiative, including managing of company’s Mentorship Program and company-wide Focus Groups.
  • Assisted in all special and ad-hoc projects.
  • Performed all Office Manager duties, including but not limited to acting as point person for maintenance, mailing, shipping, registering company guests and visitors, ordering, and restocking of office supply & food inventories.
10/2015 to 11/2018
Executive Assistant West Monroe Partners, Llc Minneapolis, MN,
  • Supported VP of Digital Ad Sales, Director of Digital Sales, and Digital team.
  • Maintained and managed calendars of VP and Director, including but not limited to arranging appointments, meetings, and conferences.
  • Arranged corporate travel by developing itineraries and agendas that included airline reservations, ground transportation, lodging, on-site and off-site meetings.
  • Prepared, processed, and tracked all travel expense reports.
  • Assisted in creation of sales presentation decks for current and potential clients.
  • Project management of client accounts with total dollar spend amounts ranging from $250,000 - $1M.
  • Assisted with establishing new hires with work email, computer, phone, security badges, and HR trainings.
  • Performed all general clerical duties; drafting letters and memos, emailing, filing, faxing, answering telephones.
  • Assisted in all planning and logistics for BET Tentpoles including BET Honors, Black Girls Rock, BET Awards, BET Soul Train Awards, and BET Upfront Presentations (including pre and post-event activities), including but not limited to executing elements of sponsorship such as placement of signage, logos and brand activations, creation and distribution of event invitations, shipping of event related supplies, coordinating check-ins for guests, developing and scheduling event staff.
  • Managed and coordinated all private client events including but not limited to sourcing, negotiating and booking venues and hotels, creating and maintaining guest lists, creating proposals, budgets, event communication materials, and organizing facilities and amenities (décor, catering, seating arrangements, audio and visual needs, gifts, client/guest transportation, etc.).
07/2012 to 02/2015
Executive Assistant West Monroe Partners, Llc San Francisco, CA,
  • Supported Chief Communications Officer and Marketing & Communications team.
  • Maintained and managed calendars of CCO and other Senior Executives, including but not limited to arranging appointments, meetings, and conferences.
  • Arranged corporate domestic and international travel by developing itineraries and agendas that included airline reservations, ground transportation, lodging, on-site and off-site meetings.
  • Prepared, processed, and tracked all travel expense reports and department invoices.
  • Planned, researched, and prepared materials for conference calls, video conferences, presentations, ad-hoc projects, and meetings.
  • Planned and coordinated company special events, philanthropic programs, and activities.
  • Served as a liaison between Marketing & Communications team and other corporate departments.
  • Responsible for inventories and ordering office supplies.
  • Assisted in planning and executing the annual gala of Kaplan Inc.’s nonprofit organization, Kaplan Educational Foundation, included management of mass mailing invitations, RSVP correspondences, budget of $100,000+, vendors, raffles, gift bags, and high-profile guest relationships.
  • Assisted in planning commencements and receptions for Kaplan alumni and current scholars.
Education
Expected in
Bachelor of Business Administration:
Hofstra University, Zarb School of Business - Hempstead, NY
GPA:
Affiliations
Alpha Kappa Alpha Sorority, Incorporated - Active Member

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Resume Overview

School Attended
  • Hofstra University, Zarb School of Business
Job Titles Held:
  • Executive Assistant
  • Executive Assistant
  • Executive Assistant
  • Executive Assistant
Degrees
  • Bachelor of Business Administration

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