SEARCH

Executive Assistant Resume Example

Resume Score: 80%

Love this resume?Build Your Own Now
LV
EXECUTIVE ASSISTANT
www.linkedin.com/in/lisavizconde
Professional Summary

Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Over 25 years of experience support leaders in management and executive roles, including coordinating complex travel arrangements and schedules.

Skills
  • Advanced MS Office Suite
  • MS Office
  • Resourceful
  • Office administration
  • Expense reporting
  • Travel Administration
  • Strong Interpersonal Skills
  • Schedule & calendar planning
  • Project planning
  • Budgeting
  • Filing and data archiving
Work History
03/2018 to CurrentExecutive AssistantMLK COMMUNITY HEALTH FOUNDATION | Los Angeles, CA
  • Provide support to the Foundation President/Chief Communications Officer (MKCH), Directors, and team by setting appointments, arranging on-site meetings, scheduling travel arrangements, meetings, calls and events.
  • Provide administrative support for the Board of Directors.
  • Key Accomplishments:.
  • Effectively manage office space and systems; ensure proper accounting and processing of monthly vendor payments, and detailed expense reports.
  • Provide comprehensive administrative support for board meetings by preparing presentation materials and meeting coordination.
  • Efficiently coordinate on-site hospital tours and visits.
  • Assist with selection, implementation, and conversion of new funding raising database.
  • Effectively coordinate travel arrangements for meetings and special events, including accommodations, flights, cars, meeting spaces and restaurant reservations.
  • Provided comprehensive administrative support; used word processing, spreadsheet, database and presentation software to complete tasks while improving operational efficiency.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
01/2011 to 12/2016Executive AssistantHEALTH NET, INC | Woodland Hills, CA
  • Ensured smooth operation and management of the Corporate Legal Department; supported the SVP, General Counsel, Deputy General Counsel, and Corporate Attorneys.
  • Organized administrative operations and procedures, including handling/screening phone calls and email, setting appointments, arranging on-site and off-site meetings, and scheduling travel arrangements for department executives.
  • Provided administrative support for Board meetings.
  • Key Accomplishments:.
  • Maintained efficient and professional office procedures; prepared briefing materials, agendas, and decks for all executive-level meetings; created detailed reports for department expenses.
  • Improved communication; ensured accuracy, correctness, and completeness of documents; proofread and edited memos, briefs, and other materials and files.
  • Effectively completed travel arrangements for meetings and special events, including accommodations, flights, cars, meeting spaces, and restaurant reservations.
  • Provided comprehensive administrative support; used word processing, spreadsheet, database, and presentation software to complete tasks while improving operational efficiency.
  • Enhanced and maintained the organizational culture and employee morale by coordinating team-building initiatives to foster a sense of community and togetherness.
01/1999 to 01/2011Executive AssistantHEALTH NET, INC | Woodland Hills, CA
  • Delivered competent administrative support to Health Net's Corporate Treasurer and Chief Investment Officer.
  • Greeted visitors, including VIPs, vendors, and interview candidates.
  • Completed a wide range of administrative tasks; handled incoming calls and messages, department files and records, and maintained scheduling of travel arrangements for meetings attended by department executives.
  • Key Accomplishments:.
  • Managed compliance with covenants for $1 Billion Credit Facility; ensured borrowings and payments were processed on time.
  • Issued and managed Letters of Credit.
  • Effectively handled banking/financial matters; assisted with the settlement of daily banking and investment activities and conversion of banking and investment system.
  • Performed accurate bookkeeping/accounting tasks; prepared annual budget and forecasts, tracked and monitored expenses to ensure compliance, and processed expense reports.
  • Organized and managed efficient administrative operations; ordered office supplies while adhering to a fixed office budget, processed all new hire paperwork and security and system access.
  • Enhanced and maintained the organizational culture and employee morale by coordinating team-building initiatives to foster a sense of community and togetherness.
Education
High School DiplomaRobert A. Millikan High School, Long Beach, CA
Build Your Own Now

DISCLAIMER

Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

Companies Worked For:

  • MLK COMMUNITY HEALTH FOUNDATION
  • HEALTH NET, INC

School Attended

  • Robert A. Millikan High School

Job Titles Held:

  • Executive Assistant

Degrees

  • High School Diploma

Similar Resumes

View All
Executive-Assistant-resume-sample

Executive Assistant

A.E.B. International, Inc

Bronx, New York