SEARCH

Executive Assistant Resume Example

Resume Score: 80%

Love this resume?Build Your Own Now
EXECUTIVE ASSISTANT
Summary

Polished and professional Executive Assistant successful at supporting executive productivity and business operations. Knowledgeable about the high tech industry practices and regulations, as well as office management protocols and calendar management. Works well with minimal oversight to carry out demanding work.

Skills
  • Proficiency in MS Office
  • Strong problem solver
  • Able to juggle multiple priorities
  • Meeting planning
Experience
Executive Assistant04/2013 to 08/2020Lam Research Corp.Tualatin, OR
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Revised and maintained master calendar for client appointments.
  • Opened, read and wrote answers to routine letters and correspondence for executives.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Oversaw executive schedules for team of three leaders.
  • Organized and scheduled meetings with global executives using video teleconference.
  • Planned and executed corporate meetings, lunches and special events for groups of 150+ employees.
  • Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
  • Attended conferences in person and via e-conference format to represent organization and executives.
  • Coordinated customer-facing webinars, including developing relationships with vendors, tracking customer attendance and post-webinar follow-up.
  • Approved travel expenses and reimbursement requests from managers and other administrative support professionals.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel to China and Austria.
Executive Assistant01/2010 to 03/2013United HealhcareLake Oswego, OR
  • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
  • Created agendas and communication materials for team meetings.
  • Demonstrated self-reliance by meetingand exceeding workflow needs.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Set up and maintained physical and electronic filing systems to maintain organizational efficiency.
  • Liaised between internal and external stakeholders to provide updated project status and performance reports.
  • Maintained inventory in administrative building supply closet to prevent shortages of supplies.
  • Coordinated large-scale events and department activities by acquiring venues, developing guest lists and organizing catering services.
  • Arranged travel and hotel accommodations for international and domestic business meetings and trips.
  • Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
Executive Assistant02/2005 to 12/2009IntelHilsboro, OR

Large volume domestic and international travel.

Calendar management for Sr. Site Manager.

Sponsored 50+ contract LTD employees

Acted as POC for all vendors.

Completed all reports for contract employees.

Attended MOSS training and pioneered the transition for all area employees.

Converted all LTD MS SharePoint sites to MOSS, including creation of a main site and 18 sub sites.

Scheduled all meetings, conference room, audio bridges, and attendee lists for MOSS transition.

Coordinated scheduling and move of mechanical/cleanroom team from CUB3 to RS3, including attendance at ergonomic advisory training.

Planned unique delivery of awards for LTD employees, including a retirement party, selection/delivery, price negotiation, and sizing.

Executive Assistant05/2000 to 02/2005Pacificorp orPortland, OR
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
  • Obtained signatures for important financial and legal documents.
Education and Training
Some College (No Degree): Business AdministrationPortland Community CollegePortland, OR
Some College (No Degree): Business AdministrationBYU IdahoRexburg, ID
Build Your Own Now

DISCLAIMER

Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

Companies Worked For:

  • Lam Research Corp.
  • United Healhcare
  • Intel
  • Pacificorp or

School Attended

  • Portland Community College
  • BYU Idaho

Job Titles Held:

  • Executive Assistant

Degrees

  • Some College (No Degree) : Business Administration
    Some College (No Degree) : Business Administration

Similar Resumes

View All
Executive-Assistant-resume-sample

Executive Assistant

A.E.B. International, Inc

Bronx, New York