executive assistant resume example with 10+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105(555) 432-1000, resumesample@example.com
Professional Summary
Reliable and enthusiastic Executive Assistant offering 8+ years of experience in efficient front desk management. Adept at prioritizing tasks, maintaining organization and optimizing workflow. Accustomed to balancing high-volume inquiries with administrative needs for 40+-member staff.
Skills
Multi-line phone proficiency
Office administration
Travel Arrangements
Microsoft Sharepoint
Administrative support
Scheduling
Filing and data archiving
Technical Support
Work History
09/2022 to CurrentExecutive Assistant to the Deputy Director Zeta Interactive | , , Alexandria, VA
05/2018 to CurrentExecutive AssistantKratos Defense And Security | , ,
Greet visitors and determine specific individual access
Answer customer inquires
Oversee maintenance of all correspondence control records through CATMS
Manage internal correspondence suspense actions within Directorates
Assign incoming correspondence to appropriate office for action
Manage and maintain directorates' schedule
Prepare agendas and arrange for committee or other special meetings for Tier 2 and Tier 3 SES
Retrieve paper documents, computer documents, and related materials
Maintain classified records, reports or files for records management
Perform general office such as ordering supplies, maintaining records management systems, physical security, and performing basic bookkeeping work
Plan and schedule meetings, conferences, and appointments
Prepare reports, memos, letters and other documents, using Microsoft Office products, spreadsheet, database, and/or presentation software
Take classified burn bags to Remote Delivery Facility for disposal
Make worldwide travel arrangements, prepare official travel orders as needed, as well as complete vouchers, and ensure process through DTS
Work with senior office managers and Executive Assistants to prepare weekly strategic forecast of Comptroller events for Senior Management
Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for 4 executives
Organized and coordinated conferences and monthly meetings involving up to 30+ attendees
Transcribed, formatted, input and edited text, data, and graphics
01/2013 to 08/2019Knowledge Operations ManagementKoch Industries, Inc. | , ,
Managed over 30 customer calls per day and responded to technical support needs of customers
Provided on-call support for critical issues
Built and provided basic end-user troubleshooting and desktop support on Windows, Linux and Mac systems
Maintain and store data by scanning information by using Excel spreadsheet and other software functions.
Created roster recall list using spreadsheets.
Assisted fellow airman and commanders in creating proper file plan for their unit using Air Force Managing System.
Initiated and responded to email and telephone calls to provide material that is needed.
Proficient with using DTS (Defense Travel System) to help with travel vouchers for fellow airmen
Sorted all paperwork and documents alphabetically and according to dates and significance
Drove operational direction, administrative and cost efficiency and coordination of security program initiatives on behalf of clients.
05/2016 to 04/2018Office Administrative AssistantShady Grove Adventist Hospital | , ,
Answered and quickly redirected up to 15+ calls per 30 minutes
Planned and coordinated logistics and materials for board meetings, committee meetings and staff events
Managed office supplies, vendors, organization and upkeep
Screened and directed guests and routed deliveries and courier services
Escorting visitors
Reviews, coordinates, and tracks internal and external staff clearance and nomination packages
Processed travel expenses and reimbursements through DTS
Assist senior leadership with travel procedures
Frequently used word processing, spreadsheet, database and presentation software
Organized and checked all new hire, security and temporary paperwork through JPAS
Coordinated, scheduled and arranged meeting and travel calendars, including business and social events
Order materials and supplies for office
Assists in maintaining internal files and records management
Greeted visitors entering office, determined nature and purpose of visit and directed them to appropriate destination
03/2010 to 07/2012Administrative AssistantCompany Name | , ,
Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
Performed general office duties, including answering multi-line phones, routing over 30+ calls and messages and greeting visitors
Monitored doctor's work calendar, scheduled appointments and meetings
Maintained staff directory and company policy handbook for human resources department
Monitored premises, screened visitors, updated logs and issued passes to maintain security
Education
Expected in 06/2011 to to High School Diploma | Clarksburg High School, Clarksburg, MdGPA:
Expected in 03/2013 to to No Degree | Computer Science Technical School AFSC Knowledge Operations Management, Biloxi, MS, GPA:
Expected in 2016 to to Associate of Science | Computer ScienceMontgomery College, Rockville, MDGPA:
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Resume Overview
School Attended
Clarksburg High School
Technical School AFSC Knowledge Operations Management