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Executive Assistant Resume Example

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EXECUTIVE ASSISTANT
Professional Summary

Reliable and enthusiastic Executive Assistant offering 8+ years of experience in efficient front desk management. Adept at prioritizing tasks, maintaining organization and optimizing workflow. Accustomed to balancing high-volume inquiries with administrative needs for 40+-member staff.

Skills
  • Multi-line phone proficiency
  • Office administration
  • Travel Arrangements
  • Microsoft Sharepoint
  • Administrative support
  • Scheduling
  • Filing and data archiving
  • Technical Support
Work History
05/2018 to Current
Executive AssistantZeta Interactive – Washington , DC
  • Greet visitors and determine specific individual access
  • Answer customer inquires
  • Oversee maintenance of all correspondence control records through CATMS
  • Manage internal correspondence suspense actions within Directorates
  • Assign incoming correspondence to appropriate office for action
  • Manage and maintain directorates' schedule
  • Prepare agendas and arrange for committee or other special meetings for Tier 2 and Tier 3 SES
  • Retrieve paper documents, computer documents, and related materials
  • Maintain classified records, reports or files for records management
  • Perform general office such as ordering supplies, maintaining records management systems, physical security, and performing basic bookkeeping work
  • Plan and schedule meetings, conferences, and appointments
  • Prepare reports, memos, letters and other documents, using Microsoft Office products, spreadsheet, database, and/or presentation software
  • Take classified burn bags to Remote Delivery Facility for disposal
  • Make worldwide travel arrangements, prepare official travel orders as needed, as well as complete vouchers, and ensure process through DTS
  • Work with senior office managers and Executive Assistants to prepare weekly strategic forecast of Comptroller events for Senior Management
  • Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for 4 executives
  • Organized and coordinated conferences and monthly meetings involving up to 30+ attendees
  • Transcribed, formatted, input and edited text, data, and graphics
01/2013 to 08/2019
Knowledge Operations ManagementKratos Defense And Security – Sacramento , CA
  • Managed over 30 customer calls per day and responded to technical support needs of customers
  • Provided on-call support for critical issues
  • Built and provided basic end-user troubleshooting and desktop support on Windows, Linux and Mac systems
  • Maintain and store data by scanning information by using Excel spreadsheet and other software functions.
  • Created roster recall list using spreadsheets.
  • Assisted fellow airman and commanders in creating proper file plan for their unit using Air Force Managing System.
  • Initiated and responded to email and telephone calls to provide material that is needed.
  • Proficient with using DTS (Defense Travel System) to help with travel vouchers for fellow airmen
  • Sorted all paperwork and documents alphabetically and according to dates and significance
  • Drove operational direction, administrative and cost efficiency and coordination of security program initiatives on behalf of clients.
05/2016 to 04/2018
Office Administrative AssistantKoch Industries, Inc. – Taylorsville , MS
  • Answered and quickly redirected up to 15+ calls per 30 minutes
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events
  • Managed office supplies, vendors, organization and upkeep
  • Screened and directed guests and routed deliveries and courier services
  • Escorting visitors
  • Reviews, coordinates, and tracks internal and external staff clearance and nomination packages
  • Processed travel expenses and reimbursements through DTS
  • Assist senior leadership with travel procedures
  • Frequently used word processing, spreadsheet, database and presentation software
  • Organized and checked all new hire, security and temporary paperwork through JPAS
  • Coordinated, scheduled and arranged meeting and travel calendars, including business and social events
  • Order materials and supplies for office
  • Assists in maintaining internal files and records management
  • Greeted visitors entering office, determined nature and purpose of visit and directed them to appropriate destination
04/2010 to 08/2012
Administrative AssistantShady Grove Adventist Hospital – City , STATE
  • Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
  • Performed general office duties, including answering multi-line phones, routing over 30+ calls and messages and greeting visitors
  • Monitored doctor's work calendar, scheduled appointments and meetings
  • Maintained staff directory and company policy handbook for human resources department
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security
Education
06/2011
High School Diploma
Clarksburg High School - City, State
03/2013
No Degree: Computer Science
Technical School AFSC Knowledge Operations Management - City
2016
Associate of Science: Computer Science
Montgomery College - City, State
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Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

How this resume score could be improved?

Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:

97Excellent
Resume Strength
  • Formatting

Resume Overview

School Attended

  • Clarksburg High School
  • Technical School AFSC Knowledge Operations Management
  • Montgomery College

Job Titles Held:

  • Executive Assistant
  • Knowledge Operations Management
  • Office Administrative Assistant
  • Administrative Assistant

Degrees

  • High School Diploma
    No Degree : Computer Science
    Associate of Science : Computer Science

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