Executive Assistant Resume Example
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EXECUTIVE ASSISTANT
Professional Summary
Reliable and enthusiastic Executive Assistant offering 8+ years of experience in efficient front desk management. Adept at prioritizing tasks, maintaining organization and optimizing workflow. Accustomed to balancing high-volume inquiries with administrative needs for 40+-member staff.
Skills
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Work History
05/2018 to Current
Executive AssistantZeta Interactive – Washington , DC
- Greet visitors and determine specific individual access
- Answer customer inquires
- Oversee maintenance of all correspondence control records through CATMS
- Manage internal correspondence suspense actions within Directorates
- Assign incoming correspondence to appropriate office for action
- Manage and maintain directorates' schedule
- Prepare agendas and arrange for committee or other special meetings for Tier 2 and Tier 3 SES
- Retrieve paper documents, computer documents, and related materials
- Maintain classified records, reports or files for records management
- Perform general office such as ordering supplies, maintaining records management systems, physical security, and performing basic bookkeeping work
- Plan and schedule meetings, conferences, and appointments
- Prepare reports, memos, letters and other documents, using Microsoft Office products, spreadsheet, database, and/or presentation software
- Take classified burn bags to Remote Delivery Facility for disposal
- Make worldwide travel arrangements, prepare official travel orders as needed, as well as complete vouchers, and ensure process through DTS
- Work with senior office managers and Executive Assistants to prepare weekly strategic forecast of Comptroller events for Senior Management
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for 4 executives
- Organized and coordinated conferences and monthly meetings involving up to 30+ attendees
- Transcribed, formatted, input and edited text, data, and graphics
01/2013 to 08/2019
Knowledge Operations ManagementKratos Defense And Security – Sacramento , CA
- Managed over 30 customer calls per day and responded to technical support needs of customers
- Provided on-call support for critical issues
- Built and provided basic end-user troubleshooting and desktop support on Windows, Linux and Mac systems
- Maintain and store data by scanning information by using Excel spreadsheet and other software functions.
- Created roster recall list using spreadsheets.
- Assisted fellow airman and commanders in creating proper file plan for their unit using Air Force Managing System.
- Initiated and responded to email and telephone calls to provide material that is needed.
- Proficient with using DTS (Defense Travel System) to help with travel vouchers for fellow airmen
- Sorted all paperwork and documents alphabetically and according to dates and significance
- Drove operational direction, administrative and cost efficiency and coordination of security program initiatives on behalf of clients.
05/2016 to 04/2018
Office Administrative AssistantKoch Industries, Inc. – Taylorsville , MS
- Answered and quickly redirected up to 15+ calls per 30 minutes
- Planned and coordinated logistics and materials for board meetings, committee meetings and staff events
- Managed office supplies, vendors, organization and upkeep
- Screened and directed guests and routed deliveries and courier services
- Escorting visitors
- Reviews, coordinates, and tracks internal and external staff clearance and nomination packages
- Processed travel expenses and reimbursements through DTS
- Assist senior leadership with travel procedures
- Frequently used word processing, spreadsheet, database and presentation software
- Organized and checked all new hire, security and temporary paperwork through JPAS
- Coordinated, scheduled and arranged meeting and travel calendars, including business and social events
- Order materials and supplies for office
- Assists in maintaining internal files and records management
- Greeted visitors entering office, determined nature and purpose of visit and directed them to appropriate destination
04/2010 to 08/2012
Administrative AssistantShady Grove Adventist Hospital – City , STATE
- Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
- Performed general office duties, including answering multi-line phones, routing over 30+ calls and messages and greeting visitors
- Monitored doctor's work calendar, scheduled appointments and meetings
- Maintained staff directory and company policy handbook for human resources department
- Monitored premises, screened visitors, updated logs and issued passes to maintain security
Education
06/2011
High School Diploma
Clarksburg High School - City, State
Clarksburg High School - City, State
03/2013
No Degree: Computer Science
Technical School AFSC Knowledge Operations Management - City
Technical School AFSC Knowledge Operations Management - City
2016
Associate of Science: Computer Science
Montgomery College - City, State
Montgomery College - City, State
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School Attended
- Clarksburg High School
- Technical School AFSC Knowledge Operations Management
- Montgomery College
Job Titles Held:
- Executive Assistant
- Knowledge Operations Management
- Office Administrative Assistant
- Administrative Assistant
Degrees
- High School Diploma
No Degree : Computer Science
Associate of Science : Computer Science
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